Administrative Specialist 1 - Non-Confidential
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Announcement Details Exam Announcement Details Exam Title Administrative Specialist 1 - Non-Confidential Exam Number 2L31-20241111-53-00 Salary $48,978.00 - $62,964.00 per year. Certification Rule Rule of Five (5) Competition Department Only Promotional Department 53 - Board of Pensions and Retirement Announcement Date 11/11/2024 Close Date 11/22/2024 General Definition This is non-confidential administrative analysis and support work of limited scope and difficulty performing functions determined by the needs of the department and the assignment. Employees focus on such administrative functions as analyzing forms management or records management systems; reviewing, developing and revising operational procedures; analyzing health claims; analyzing and maintaining departmental financial and budgetary data; analyzing grant applications and requirements of proposed grant-funded programs or providing a variety of administrative support services to managers in positions below the level of a deputy director or commissioner. Included in the work is the consultation with departmental officials to implement recommendations. The work at this level is distinguished from that of the next higher class by the generally less complex nature of the work, and by the relatively greater degree of supervision received as part of the continuing training for the next higher class. The employees are supervised by an administrative or technical superior. Union Code J. AFSCME D.C.47 Local 2187 FLSA Code Exempt Application ProceduresCITY OF PHILADELPHIA APPLICATION INFORMATION Thank you for your interest in employment with the City of Philadelphia. Please refer to the important information below regarding this job opportunity. 1. You must complete the entire application process, provide accurate and up to date contact information, and submit all certifications, required licenses, and relevant documentation with each application or email the documents as an attachment to the Human Resources Representative listed below prior to the date of the exam. 2. The analyst responsible for reviewing applications and additional documentation for this job opportunity is: Natasha Jones Office of Human Resources City of Philadelphia Health and Human Services Team 1401 JFK Boulevard, Room 1530 Philadelphia, PA 19102 [p] 215-###-#### [f] 215-###-#### [e] ...@Phila.Gov 3. For all other inquiries please contact Customer Service at 215-###-#### or email ...@phila.gov Minimum Requirements Minimum Training, Education & Experience The following statement represents the minimum training and experience standards which will be used to admit or reject applicants for tests. Candidates must meet requirements within 30 days after the last date for filing applications. 1. CIVIL SERVICE STATUS: Presently employed by the City of Philadelphia with permanent Civil Service status in the Board of Pensions and Retirement with a performance rating of Satisfactory or higher. AND2. EDUCATION: Completion of a bachelor's degree program at an accredited college or university. AND 3. EXPERIENCE: One year of experience at the trainee level in one of the recognized administrative occupations in a large public jurisdiction. NOTE: Possession of a Master's degree in Business Administration, Industrial Management, Government Administration, Political Science, Public Administration or a related field may be substituted for one year of experience at the trainee level. NOTE: Selective Factor Certification may be utilized, as needed, to fill specific positions. In accordance with Civil Service Regulation 11.032 - Selective Factor Certification - the appointing authority may request certification of eligible candidates with: Experience in one of the following occupations: •Forms Management •Records Management •Grants Management •Budget Preparation •Administrative Analysis •Health Claims Quality Assurance Analysis OR A bachelor's degree in Finance, Economics or Accounting to fill positions working in financial assignments. Physical & Medical Requirements Ability to physically perform the duties and to work in the environmental conditions required of a position in this class. Required Licenses & CertificationsOther RequirementsTRANSCRIPT, LICENSES, REGISTRATIONS AND CERTIFICATION REQUIREMENTS Candidates MUST submit a copy of their official college or university transcript(s) indicating completion of the educational requirement and all required licenses, registrations, or certifications at the time of application. Transcripts MUST indicate conference of the appropriate degree. Candidates with a degree from foreign colleges or universities must submit proof of degree as certified by a professional evaluation service. Candidates MUST submit a copy of their license, registration, or certification. If you have ever submitted a paper transcript, license, registration, or certification for any City of Philadelphia civil service examination, you have to submit another document Option 1 - Upload a paperless transcript, license, registration, or certification - One time only! You may upload documents into your account and attach a document with this application. Once the document is uploaded to your account, it may be attached to all future applications. Attaching your document will save you time and money if you apply for an examination in the future, and you will be assured that your transcript cannot be misplaced. Your documents should be uploaded and attached to your application before it is submitted. They cannot be uploaded or added to your application electronically after your application has been submitted. Option 2 - Submit a paper transcript, license, registration, or certification - Separate document required for each application If you submit a paper copy of a transcript, license, registration or certification, the document will be used for this application only. You will have to submit documents again whenever you apply for an examination in the future. Paper documents will not be retained and will not be returned to applicants. Mailing address for paper transcript and other required materials: Email: ...@Phila.gov Fax: 215-###-#### with ATTN: Natasha Jones Mailing address: City of Philadelphia Office of Human Resources 1401 J.F. Kennedy Boulevard, Room 1530 Philadelphia, PA 19102 Attention: Natasha Jones Equivalency Statement(s) Any equivalent combination of education and experience determined to be acceptable by the Office of Human Resources, which includes a Bachelor's degree as an educational minimum. Application Details Notes to Applicants As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you're interested in working with a passionate team of people who care about the future of Philadelphia, start here. What We Offer: Impact - The work you do here matters to millions. Growth - Philadelphia is growing, why not grow with it? Diversity & Inclusion - Find a career in a place where everyone belongs. Benefits - We care about your well-being. The City of Philadelphia is a Public Service Loan Forgiveness Program qualified employer. Learn more here: The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-###-#### or send an email to ...@phila.gov. For more information, go to: www.phila.gov/humanrelations The City of Philadelphia is committed to ensuring access to Civil Service examinations by providing appropriate accommodations for candidates with documented medical or religious reasons. Candidates may request an accommodation for a Civil Service examination by contacting the Office of Human Resources at 215-###-#### or by email at ...@phila.gov. The accommodation process is interactive and requires cooperation and communication between the applicant requesting a test accommodation and the EEO Unit. Decisions will be made on a case-by-case basis using the required documentation that is submitted. Requests are to be made in a timely manner prior to the scheduled date of the Civil Service examination Only an on-line application will be accepted for this exam. Paper applications will not be accepted. Computers are available in the 3-1-1 Walk-In Center located in Room 167 of City Hall (Weekdays from 9 AM to 5 PM) and at your local Philadelphia Free Library branch. For inquiries regarding City employment, contact the Office of Human Resources Monday through Friday between 8 AM and 4 PM by telephone at 215-###-#### or by email at ...@phila.govALL Applications must be received by the end of business on November 22, 2024. Your application will be rejected, and you will be disqualified from competing in this examination if you: 1) Do not provide your complete and accurate social security number. 2) Attempt to practice fraud or deception in the preparation of this application All correspondence and notifications will be sent to your e-mail address or postal address listed in the contact information (address, phone #, e-mail) of your account profile. Your contact information will be automatically updated each time you submit an application for employment. It is your responsibility to change your contact information and to ensure that it is correct. If you provide an e-mail address, all correspondence regarding this examination will be sent to you by e-mail. You should add ...@phila.gov to your address book or list of trusted contacts to prevent notices from being marked as spam by your e-mail provider. Please call the Office of Human Resources at 215-###-#### or email ...@phila.gov if you have any questions. Information concerning employment with the City of Philadelphia may be found at: Facebook: @CityofPhiladelphiaJOBS Twitter: @PHLCityJobs ELIGIBLE LIST DEPARTMENTAL-ONLY PROMOTIONAL: Only a departmental promotional eligible list for the Board of Pensions and Retirement will be established as a result of this examination. Candidates who pass the exam and are placed on the civil service list will be retained on the list for a minimum of one year and a maximum of two years after the establishment of the Eligible List. PREFERENCE FOR PHILADELPHIA RESIDENTS: Candidates who have maintained a bona fide residence in Philadelphia for at least one year prior to the date of the civil service examination shall have priority over all other persons receiving an identical test score. If you have maintained a bona fide residence in Philadelphia for at least one year immediately preceding December 23, 2024, you are eligible to claim residency preference. To receive such preference, candidates must respond to the question regarding residence later in this form. The response on this application will be used to determine eligibility for preference for residents. Documentation of residence may be required if there is any question as to whether you meet the residency preference requirements. If an applicant does not respond to the appropriate residence question, it will be assumed that the applicant does not qualify for residence preference. Eligibility for residence preference must be determined by the date of the test administration. No requests for residence preference will be granted after the test administration. Projected Exam Date TRAINING AND EXPERIENCE EVALUATION: Applicants will be evaluated and scored based upon their training and experience credentials. Applicants will not be asked to appear to take a scheduled examination. Scores in the Training and Experience Evaluation will be based on documentation of education and experience provided by the candidate. To receive full credit for your education and experience, you should submit all relevant documentation including college transcripts, licenses, certifications, paid out of class documentation, etc. and provide a detailed description of your education, experience, and credentials. An Eligible List will be established the week of December 23, 2024 Please note that this date may change. Test Review In accordance with Civil Service Regulation 9.091D, candidates may review their answer sheets and other test papers to determine if they have been scored correctly or if there has been an irregularity in the administration of the examination. Candidates will have 30 days after the results have been mailed to review their test and to file a written appeal. Call 215 ###-#### if you wish to schedule a test review Assigned to (view only)Assigned to Natasha Jones Parts & Weights Part Training & Experience Evaluation Weight 90% Part Seniority Rating Weight 10%