Administrative Specialist 1 or Administrative Specialist Trainee (NY HELPS) - 11278
: Job Details :

Permanent transfer candidates: Current New York State employee with permanent or contingent-permanent status as a Administrative Specialist 1 (G18); OR current NYS employee with one year or more of permanent or contingent-permanent, competitive service in a title eligible to transfer under Section 52.6, Section 70.1, or Section 70.4 of the Civil Service Law to a Administrative Specialist 1 (G18), Administrative Specialist Trainee 1 (NS), or Administrative Specialist Trainee 2 (NS). For more information on the types of transfers, transfer eligibility criteria, and the current transfer determinations for your title, visit the following: website.Public candidates: Active list candidate on the New York State Department of Civil Service's Professional Career Opportunities (PCO) eligible list #26-570 with a score of 100 or higher. NY HELPS*: To be eligible for a NY HELPS appointment, the candidate must have:Administrative Specialist Trainee 1: A bachelor's degree or higher.Administrative Specialist Trainee 2: A bachelor's degree and one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program. A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.Administrative Specialist 1: A bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program. A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.Preferred Qualifications: Experience managing budgets. Working knowledge of NYS procurement rules. Proficient in Excel. Experience managing recruitments. Experience reviewing and or processing travel request packages.Duties Description The incumbent will provide administrative, fiscal, and programmatic support within the Wadsworth Center's New Scotland Avenue Administration office. The Administrative Specialist 1 (AS1) will be responsible for a variety of tasks including but not limited to developing and monitoring expenditure plans and budgets; reviewing complex purchase requisitions for compliance with NYS Finance Law and agency policies and appropriateness within the programs' budget plans; facilitate tracking of purchases; monitor database and facilitate employee probation and annual evaluation reports ensuring timely completion and submission, perform personnel-related tasks including the preparation of waiver requests, position descriptions and promotion packages; provide oversight, monitor, and provide guidance and technical assistance to program staff and other appropriate related duties as assigned.Additional Comments Permanent, competitive, full-time. Two year traineeship leading to a G18. Transfer candidates may be asked for SSN to verify title history and eligibility.This position is part of the NYS HELPS program. No examination is required. This position may require travel throughout New York State including overnights to areas not served by public transportation.We offer a work-life balance and a generous benefits package, worth 65% of salary, including: Holiday & Paid Time Off Public Service Loan Forgiveness (PSLF) Pension from New York State Employees' Retirement System Shift & Geographic pay differentials Affordable Health Care options Family dental and vision benefits at no additional cost NYS Deferred Compensation plan Access to NY 529 and NY ABLE College Savings Programs, and U.S. Savings Bonds And many more...For new State employees appointed to graded positions, the annual salary is the hiring rate (beginning of the Salary Range) of the position. Promotion salaries are calculated by the NYS Office of the State Comptroller in accordance with NYS Civil Service Law, OSC Payroll rules and regulations and negotiated union contracts. The NYS Department of Health is committed to making New York a safer, healthier, and more equitable place to live. Understanding health equity, social determinants of health and health disparities is critical to accomplish our goal of eliminating health disparities. For more information on the NYS Department of Health's Mission, Vision, Values and Strategic Plan, please visit: Some positions may require additional credentials or a background check to verify your identity.Name Human Resources Management Group, NMH/AS1/11278 Telephone 518-###-#### Fax 518-###-#### Email Address ...@health.ny.gov AddressStreet Room 2217, Corning Tower Building, Empire State Plaza City Albany State NY Zip Code 12237 Notes on Applying Please submit your resume and cover letter as one (1) document, preferably in PDF format, by email to ...@health.ny.gov, with Reference NMH/AS1/11278 included in the subject line or by mail to Human Resources Management Group, NMH/AS1/11278, Rm 2217, Corning Tower Building, Empire State Plaza, Albany, NY 12237-0012, or by fax to (518) ###-####. Failure to include the required information may result in your resume not being considered for this position. Resumes will be accepted until November 29, 2024.