Location: Delmar,NY, USA
37.5 HOURS PER WEEK This title is part of the New York Hiring for Emergency Limited Placement Statewide program (NY HELPS). For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, if they meet the below NY HELPS minimum qualifications.Admnv Specialist Trainee 1 - A bachelor's or higher degree.Admnv Specialist Trainee 2 - A bachelor's degree and one year of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.Admnv Specialist 1 - A bachelor's degree and two years of professional experience providing administrative and staff support to executives, program managers and staff, boards, or commissions by overseeing budget, human resources, and business services activities for an organization or program.It is expected that employees hired under NY HELPS will have their non-competitive employment status converted to competitive status in the future, without having to compete in an examination. Employees will then be afforded all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified. If you are interested in the NY-HELPS program, or this position, you may reply to this vacancy posting, or you may visit the New York State Department of Civil Service website at (copy and paste in browser) to register today, in three easy steps.Duties Description:Working as a team member in the Worker Protection Admin Unit, the Administrative Specialist 1 will assist in providing administrative support and technical assistance for Worker Protection in coordinating various administrative functions such as human resources management, and staff development on a statewide basis. Specific activities performed are: Research law, procedures, directives, and policy to effectively implement or incorporate changes to Worker Protection programs. Respond to questions and provide assistance to internal and external customers in a professional manner. Assists in reviewing, routing, preparing, organizing, and tracking correspondence. Assist in developing new tracking processes to ensure documents are updated frequently. Assist in entering service requests and tickets to ITS. Provide technical assistance in the processing and distribution of information, documents, and reports to both internal and external customers of Worker Protection Divisions. Acts as a liaison between Department of Labors Personnel Office and Worker Protection. As well as a liaison to other programs, agencies, or organizations with which the Department of Labor is involved. Review all Division staff performance evaluations to ensure necessary paperwork is included and that they are completed in a timely manner. Assist in the support of training needs for staff. Prepare management reports to identify staff compliance with mandatory trainings. Identifies staff who may benefit from additional training and make recommendations to management. Apprises staff of training opportunities. Assist in the development of administrative procedures and training documentation for the future. Assist in working in coordination with the Administrative Finance Bureau on Worker Protections spending and staffing levels. Provide accurate and timely reports. Additionally, submits budgeting requests. Assist in creating reports needed for the Worker Protection Divisions. Assist with change management follow ups and with training events and conferences.Preferred Qualifications:Ability to initiate and maintain relationships across a diverse set of stakeholders.Additional Comments:Candidates with no previous state service will begin at the starting rate of the salary range listed above.If you are a current NYS employee and have questions regarding salary, please contact the Business Services Center (BSC): 518-###-####, BSCHRogs.ny.gov.Telecommuting is available and can be discussed during the interview.We offer a comprehensive benefits package, including: 13 paid holidays, 5 personal days, and a minimum of 13 vacation days per year Paid sick leave (CSEA and PEF employees- 13 days; M/C employees- 8 days plus free enrollment into the Income Protection Program for short-term and long-term disability coverage). Choice of several affordable and competitive health insurance plans Dental and vision insurance plans at no additional cost Membership in the NYS Employees Retirement System NYS Deferred Compensation Investment Plan Eligibility to apply for Public Service Loan Forgiveness (PSLF) (full-time employees) Eligibility to apply for tuition reimbursement for qualifying employees and courses Paid Parental LeaveOur mission is to provide outstanding services to our customersthe workers and business that call New York home. We help New Yorkers find careers they will love. We build and support New Yorks businesses. We empower and protect New Yorks workers. To learn more about our mission and the exciting work of the DOL, please visit: is committed to fostering employee engagement and work-life balance. We offer telecommuting (up to 40%) and alternative work schedules to eligible employees. Our exciting training and development opportunities, including Coursera and our formal Employee Recognition Program allow us to develop, recognize, and celebrate our workforce.Please note that specific benefits and programs may vary based on negotiating unit, current contract, length of State service, and program area.Notes on Applying:All candidates must submit a written resume and cover letter which clearly demonstrates how they meet the minimum qualifications for the position. These documents must be received by 12/04/2024 and submitted via email to labor.sm.personnel.workerprotectionlabor.ny.gov or mailed to the NYS Department of Labor, Personnel Bureau, Building 12, Room 561, State Office Campus, Albany, NY 12226. You must include, Vacancy ID 173193, ADMINISTRATIVE SPECIALIST/TRAINEE 1/2- ALBANY, in the subject line of your email. Failure to do so may result in a delay of processing your application.Candidates from diverse backgrounds are encouraged to apply. Department of Labor is an Equal Opportunity/Affirmative Action Employer committed to ensuring equal opportunity for persons with disabilities and workplace diversity.New York State (NYS) is an equal opportunity/affirmative action employer. NYS Law prohibits discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, marital status, domestic violence victim status, carrier status, gender identity or prior conviction records, or prior arrests, youthful offender adjudications or sealed records unless based on a bona fide occupational qualification or other exception.If you are a person with a disability and wish to request that a reasonable accommodation be provided for you to participate in a job interview, please contact: Department of Labor, Attn: Director, Office of Diversity, Equity, Inclusion and Access (ODEIA), Building 12, Albany, NY 12226 (Phone (518) ###-#### and/or fax (518) ###-####.)Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governors Office of Employee Relations at (518) ###-#### or via email at responseoer.ny.gov. Minimum Salary: 52198 Maximum Salary: 82656 Salary Unit: Yearly