Administrative Specialist CL2
: Job Details :

Job DescriptionThe University of Maine at Farmington (UMF) is currently accepting applications for the position of Administrative Specialist CL2 in the Student Health Center. Our center is dedicated to supporting students' physical and emotional well-being, offering comprehensive primary care services, from treatment for acute illnesses and injuries to support in managing chronic health conditions, as well as preventive health care. The mission of the UMF Student Health Center is to enhance students' academic success by delivering high-quality, affordable medical care. We collaborate with campus partners to foster health education and wellness throughout the UMF community.This is a full-time position from September though May and up to three (3) hours per week during July through August. Salary: The salary is $18.22 per hourfor a new hire or the appropriate transfer rate for a current employee within the Associated Clerical Office Laboratory Technical Staff of the Universities of Maine (ACSUM) Collective Bargaining Unit. In addition, the University will contribute up to a 4% matching contribution to the University of Maine System (UMS) retirement plan. Benefits: The University of Maine at Farmington offers a highly competitive benefits package that includes holiday and sick time, medical, dental, and vision insurance, life insurance, short- and long-term disability insurance, a tuition waiver program for employees and eligible dependents, retirement plan options, and more. Visit our benefits website to learn more. Essential Duties & Responsibilities:

• Processes purchase orders, claims, and invoices.
• Processes financial transactions for a broad range of accounts and sources.
• Ensures appropriate processing of routine and non-routine transactions.
• Responds to a broad range of inquiries using discretion and confidentiality.
• Posts charges to student accounts.
• Manages posting and payment discrepancies; follows-up on claim and billing errors.
• Assists in monitoring the department budget and project revenue.
• Maintains databases such as an immunization program system and intercollegiate and sports club rosters.
• Acts as a point of contact for outside vendors, agencies, and organizations (outside laboratories and healthcare providers).
• Manages the petty cash fund to ensure it is used responsibly, accounted for, and kept at a set balance.
• Coordinates with technical support to troubleshoots technological issues.

Note: UMF reserves the right to change or assign additional duties as necessary.Complete job descriptionRequired Competencies:

• Confidentiality - The ability to handle sensitive information responsibly and ethically.
• Customer Service - Maintaining a positive and welcoming atmosphere for all campus stakeholders and outside contacts.
• Communication - Excellent verbal, written, and interpersonal skills.
• Organizational Skills - Proficient at managing multiple tasks while effectively prioritizing assignments to ensure accurate and timely completion and optimal use of resources.
• Collaboration - Adept at building and maintaining positive working relationships across departments and teams.
• Technology - Demonstrated proficiency using computers and related software applications such as Google Applications, Microsoft Suite, spreadsheets, and database management.
• Detail Oriented - The ability to complete tasks with accuracy and precision.

Required Qualifications:

• High school diploma or equivalent
• Two (2) years of administrative support experience

How to apply:Materials must be submitted via the Apply Now below. You will be required to create an applicant profile and application. Additionally, you must upload the following:

• Cover letter
• Resume
• Contact information for three (3) professional references

Important items to know about the recruitment process:

• Review of applications will begin at the end of business day on November 22, 2024.
• We are not able to consider applicants who require Visa sponsorship.
• Incomplete recruitment materials will not be considered.
• If materials are received after the recruitment deadline, review will be at the discretion of the University.
• The successful applicant is subject to appropriate background screenings.

In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207-###-####. TTY 711 (Maine Relay System). Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish, and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMF Department of Public Safety / Campus Police, University of Maine at Farmington, 149 Quebec Street, Farmington, Maine 04938-1994, tel 207-###-####.About UsAbout the University of Maine SystemThe University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS and the state of Maine.Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website.About the TeamThe University of Maine at Farmington has earned a national reputation for excellence, gaining stature as one of the finest state-supported liberal arts colleges in the northeastern U.S. Additionally, UMF is rated 5th in U.S. News & World Report Top Regional Public College North for 2023 and has been rated one of America's Best Colleges by U.S. News 25 times since 1998.The campus is in historic downtown Farmington, just a short walk away from coffee shops, funky stores, restaurants, banks, bookstores, a multi-screen movie theater and a whole lot more. Our perfect location combines the active outdoor lifestyle with the arts & smarts of a small college town. With enrollment at around 1,600 full-time students, UMF is about the same size as many of New England's most selective private colleges and offers many of the same advantages, yet at a very affordable price - providing a tremendous college value in a spectacular natural setting. Established in 1864 as Maine's first public institution of higher education, the University of Maine at Farmington is a founding member of The Council of Public Liberal Arts Colleges (COPLAC) an exclusive national group of public colleges and universities committed to providing superior liberal arts and sciences education.