Job DescriptionThe University of Maine at Presque Isle seeks to hire an Administrative Specialist (CL3) to work in the College of Professional Programs. The Administrative Specialist CL3 performs administrative and clerical work which requires extensive procedural knowledge and organizational skills. Work involves considerable internal and external contacts as well as handling verbal and written communications for a broad range of questions. The ability to work as part of a team is essential, as are providing exemplary customer service, maintaining confidentiality, the ability to manage multiple tasks and prioritize, and the ability to work in a diverse environment with many interruptions. The Administrative Specialist CL3 works under minimal supervision.The starting rate for this full time (40 hours), 12 month position is $19.59 for a new hire or the appropriate transfer rate for a current employee within the ACSUM collective bargaining unit. In addition, the University will contribute up to a 4% matching contribution to the UMS retirement plan. Additional benefits include medical, dental, vision, and tuition waiver programs for employees and dependents. The UMS is a recipient of the Wellness Councils of America's Well Workplace Award and offers a wellness program. Visit our benefits website to learn more.Key Responsibilities include (not limited to):
- Perform tasks related to accounting and administrative support for the College of Professional Programs
- Assist with course scheduling tasks within the College of Professional Programs and in coordination with the College of Arts & Sciences
- Assist with course scheduling tasks
- Assist with classroom scheduling tasks and notifications of class cancellations
- Serve as administrator for program assessment databases
- Track budgets, monitor expenditures, and perform basic bookkeeping
- Assist with preparation of college and department budgets
- Purchase and maintain supplies for staff and faculty for classes and grants as appropriate
- Research potential purchases and provide information and recommendations to the appropriate department
- Support the coordination of student workers within the College
- Assist faculty and staff with contract preparation and planning
- Assist faculty with course and program development documentation
- Assist faculty and college staff with expense and travel reimbursements
- Review and correct a variety of data, records, and information for the college
- Ensure appropriate documentation is provided in accordance with applicable accounting, contract and grant requirements
- Coordinate meetings, record minutes, and disseminate information
- Perform other duties as assigned by the Chair, College of Professional Programs
Required Qualifications:
- Sixty credits or more of higher education or equivalent work experience and training; and three years of administrative support experience or comparable experience
- Ability to communicate effectively using oral, written, and electronic methods, while maintaining confidentiality
- Proficiency with computer programs such as Microsoft Excel, Word, and PowerPoint, as well as Gmail and other software and various websites
Preferred Qualifications:
- Previous accounting or budgetary administrative experience
- Experience with MaineStreet (PeopleSoft) and/or Concur systems
- Ability to work independently and manage multiple tasks in an autonomous work environment as well as work effectively as part of a team, and be able to achieve and document measurable results.
- Ability to exercise independent judgment and initiative
- Ability to prioritize and manage work
- Experience working with diverse audiences; knowledge of diversity, equity, and inclusion, and understanding of equal opportunity, affirmative action, and civil rights policies
For all job requirements and required duties please review the complete job description. To apply click on Apply Now below or visit the UMPI Careers Page at . For your application to be considered complete, you must submit a cover letter and a resume by November 15, 2024. All completed applicants received after November 15, 2024 will be reviewed at the discretion of the University. Finalist candidates will be asked to provide names and contact information for references. A background screening will be conducted for the successful candidate. The University is not able to consider applicants who require Visa sponsorship support.About the UniversityFor more than a century, the University of Maine at Presque Isle has been helping students find their path to great professional careers providing its 1,300 traditional and non-traditional students from all areas of the state, country, and world with life-changing opportunities in a caring, small-university environment. Further information about the University of Maine at Presque Isle can be found at The university sits on 150 acres surrounded by the rolling hills and potato fields of northern Maine and the university strives to be the region's premier learning institution while helping to stimulate cultural and economic development in Aroostook County and the State of Maine.The university serves as an educational and cultural center for the area and its facilities are utilized for lectures, programs, concerts, dance performances, exhibits, and plays that benefit the entire region.Learn more about what Aroostook County has to offer here.Clery Act- The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you have any questions, contact Safety and Security 111 Campus Center 181 Main St.Presque Isle, ME 04769 Phone: (207) ###-####Equal Opportunity Statement- In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207-###-####. TTY 711 (Maine Relay System).About Us
About the University of Maine SystemThe University of Maine System (UMS), established in 1968, consists of seven universities and the University of Maine School of Law, spread across various locations in Maine. UMS provides system-wide services and governance from these locations, leveraging the distinct strengths and collaborations among its institutions to advance strategic priorities for UMS and the state of Maine.Choosing UMS means opting for a high quality of life supported by excellent benefits such as tuition waivers, robust retirement contributions, and comprehensive insurance coverage including medical, dental, vision, life, and disability. Maine's diverse landscapes, from accessible wilderness and rugged coastline to urban centers and rural communities, offer numerous cultural activities, strong public schools, safe neighborhoods, and high-quality healthcare. Discover more about Maine's exemplary lifestyle on the Maine Office of Tourism website.About the TeamFor more than a century, the University of Maine at Presque Isle has been helping students find their path to great professional careers providing its 1,300 traditional and non-traditional students from all areas of the state, country, and world with life-changing opportunities in a caring, small-university environment. Further information about the University of Maine at Presque Isle can be found at The university sits on 150 acres surrounded by the rolling hills and potato fields of northern Maine and the university strives to be the region's premier learning institution while helping to stimulate cultural and economic development in Aroostook County and the State of Maine. The university serves as an educational and cultural center for the area and its facilities are utilized for lectures, programs, concerts, dance performances, exhibits, and plays that benefit the entire region. Learn more about what Aroostook County has to offer here.