Job Description Full-time, 40 hours per week, 5 days per week. Daily work hours work hours are Monday - Friday, 8:00 a.m. to 4:30 p.m. The position will have an appointment through June 30, 2025. This position pays $19.59/hour, or applicable transfer rate. General Support to the School of Nursing
- Assist in updating School of Nursing website(s) & publication of events
- Assist in grant support as needed
- Upload meeting minutes from faculty huddles to School of Nursing internal website
- Schedule faculty and department-related meetings and update room reservation requests (e.g Dunn 115, 214, and 217).
- Assist with coordinating and organizing SON events
- Assist faculty with the logistics and room reservations for the Pinning Ceremony
- Manage and maintain undergraduate student files
- Answer main telephone line and email address
Support for Director and Associate Director
- Assists with tracking undergraduate student progression and numbers (include variables sickness, major injury)
- Assists in verification of course and clinical faculty assignments and classroom scheduling using Infosilem with the Associate Director
- Delegates printing and other material requests to appropriate work-study students
- Request a report at the end of each semester from the Dean's Office for student data: athletes, honors, GPA (omicron-zi), and internal/external transfers.
- Ensure the academic progression tracking spreadsheet is up-to-date.
- Upload student progression letters into Maxient and place hard copies in student file
- Upload student appeal letters and responses into Maxient and place hard copies in the student file.
- Prepare CNA registry letters
- Assists in facilitating and filing of academic standing letters
Support for Clinical Coordinator
- Assist in student clinical course registrations as needed.
- Assist with undergraduate immunization and annual document tracking
- Will use Verified Credentials
- Background Checks Verification
- Immunization Compliance - BSN Verification
- CPR Certification Verification
- Assist with clinical placement management in Centralized Clinical Placement System (CCPS)
- Partnership Requests
- Clinical Placement Schedule
- Clinical Ticket Verification
- Assist in tracking clinical affiliate computer training requirements
- Info Security Access and PromisePoint Education Training Request Sheets
- Annual request for projected year
- PromisePoint Verification
Support to Academic Advisors
- Assist in processing academic forms
- Add/drop paperwork
- Degree progression exemptions
- Change of major/minor
- Assist in communicating and track any cohort changes and academic actions with the clinical and program coordinators
About the University: The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu. The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples. UMaine is located in beautiful Central Maine. Many employees report that a primary reason for choosing to come to UMaine is quality of life. Numerous cultural activities, excellent public schools, safe neighborhoods, high quality medical care, little traffic, and a reasonable cost of living make the greater Bangor area a wonderful place to live. Learn more about what the Bangor region has to offer here. Qualifications: Required:
- Typically has the education associated with 60 credits or more of higher education and three years of administrative support experience or an equivalent combination of education and experience.
- Proficient in Microsoft Office
- Excellent interpersonal, written, and verbal communication skills
- Demonstrated proficiency in MS Office, Word, Excel and similar software packages
- Willingness to learn new software applications is essential.
- Demonstrated attention to detail in the accuracy of written material and email communications.
- Demonstrated skill in confidentially handling a high volume of student and faculty requests for assistance.
- Previous experience prioritizing and managing work assignments
- Must be able to use office machines such as copiers, faxes, scanners, etc.
Preferred:
- Knowledge of MaineStreet and Google Suit
Other Information: To be considered for this position you will need to Apply and upload the documentation listed below: 1.) a cover letter which describes your experience, interests, and suitability for the position 2.) a resume/curriculum vitae Candidates selected to proceed to the final stages of the search process will be requested to provide a list of names and contact information for references. Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University. For full consideration, materials must be submitted by August 23, 2024. For questions about the search, please contact search committee chair Kathryn Robinson at ...@maine.edu or 207-###-####. The successful applicant is subject to appropriate background screening. In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity, 101 Boudreau Hall, University of Maine, Orono, ME 04469-5754, 207.###.####, TTY 711 (Maine Relay System). Clery Act The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call 207.###.####.