Salary: $36,682.00 - $64,194.00 Annually Location : Wake County, NC Job Type: Permanent Full-Time Remote Employment: Flexible/Hybrid Job Number: 24-13751 MOH60083968 Department: Dept of Natural and Cultural Resources Division: Museum of History Opening Date: 11/06/2024 Closing Date: 11/14/2024 5:00 PM Eastern Job Class Title: Administrative Specialist I Position Number: 60083968 Salary Grade: NC08 Recruitment Range: $36,682 - $39,870 Description of WorkThis position is deemed eligible for hybrid telework under DNCR's Telework Policy.Recruitment Range: $36,682 - $39,870(This is a range. Selected candidate's salary will be determined within this rangebased on qualifications, equity, and funding at the time of hire.)Click to learn about employee perks and benefitsClick to see the Total Compensation CalculatorThis position is located at: Museum of History 5 East Edenton Street Raleigh, NC 27601 Primary Purpose of Position: This position reports directly to the Administrative Officer. The main duties of this position include Processing e-procurement requests for the Administrative Section, Community & Engagement Section, Director's Office, Education, and Finance. Support all administrative functions of the above sections including AIHC and AACC festival reporting and support. The person in this position must have excellent interpersonal and written/verbal communication and customer service skills to work effectively with people. The person must have the ability to pay close attention to detail, have planning and organizational skills, along with the ability to maintain a high degree of confidentiality. Key Responsibilities include but are not limited to:
- Provide administrative support to the Administrative Section, Community & Engagement Section, Director's Office, Education and Finance.
- Provide administrative support for the two major festivals.
- Arrange meetings for planning committees, take minutes at the meetings and distribute those minutes.
- Manage invoice payments, receipts from events, and monitor budgets for each section.
- Multi-task and work under stringent deadlines.
- Work as a member of a team to accomplish the objectives of the organization.
- Adhere to all policies and procedures that are relevant to State purchasing.
Position/Physical Requirements:
- Must be able to exert up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and or a negligible amount of force constantly to move objects with or without accommodation.
Knowledge, Skills and Abilities / Competencies To receive credit for your work history and credentials, you must provide the information on the application form. Any information omitted from the application form, listed as general statements, listed under the text resume section, or on an attachment will not be considered for qualifying credit. Qualified candidates must have or be able to:
- Demonstrated experience with invoicing.
- Demonstrated experience working with purchasing.
- Experience with customers via phone, email, and/or face to face contact.
- Demonstrated proficiency with Microsoft Office using programs such as Word and Excel.
Management Prefers:
- Demonstrated experience with E-Procurement.
- Experience working for a government entity in a business office setting.
Minimum Education and Experience Requirements Some state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See of oshr.nc.gov/experience-guide for details. High school diploma or General Educational Development (GED) diploma AND two years of related administrative experience; OR equivalent combination of education and experience. Supplemental and Contact InformationSection/Unit Description: The Budget and Finance Section of the North Museum of History monitors and reports all fiscal transactions related to the museum and its satellite museums across the state. This section ensures that the museum is adhering to all state, federal, and local governmental financial policies, and procedures. Division Description: The North Carolina Museum of History Division promotes the understanding of the history and material culture of North Carolina for the educational benefit of North Carolinians. Through collections and historical Interpretation, its museums encourage citizens and visitors to explore and understand the past; to reflect on their lives and their place in history; and to preserve state, regional, and local history for future generations. Agency Description: The North Carolina Department of Natural and Cultural Resources (DNCR) takes care of the things that people love about North Carolina, literally from A to Z. The Arts to the Zoo, and so much else - parks, aquariums, historic sites, archaeology, African American Heritage Commission, science and history museums, the state Symphony, Library and Archives, historic preservation, land and water stewardship, and more. These places, and the ideas they represent, create a shared identity in North Carolina. They provide common ground. Everyone is welcome. The Department's vision is to be the leader in using the state's natural and cultural resources to build the social, cultural, educational, and economic future of North Carolina. Our goal is to promote equity and inclusion among our employees and our programming to reflect and celebrate our state's diverse population, culture, and history. We encourage you to apply to become a part of our team. Check out about our Department. _____ The Department of Natural and Cultural Resources (DNCR) selects applicants for employment based on required education and experience and job-related knowledge, skills, and abilities without regard to race, religion, color, national origin, sex, pregnancy, gender identity or expression, sexual orientation, age (40 or older), disability, National Guard or veteran status, genetic information, political affiliation, or political influence. We are an state, ensuring that people with disabilities have equal opportunities to succeed in the state government workplace. DNCR supports pay equity for women, establish paid parental leave for birth, adoption, and foster care, and implement fair chance policies. Join a team that welcomes, values, respects and supports all members of our work community. Please be sure to complete the application in full. Resumes may be uploaded with your application but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. See Resume or See Attachment will NOT be accepted. Information should be provided in the appropriate areas, to include the following: Education, including high school and all degrees obtained, Work Experience, and Certificates & Licenses. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. Answers to Supplemental Questions are not a substitute for providing all relevant information within the body of your application. To receive credit for the supplemental questions, you must provide supporting information within the Work Experience section of the application, to support your answers. Degrees must be received from appropriately accredited institutions. Transcripts, and degree evaluations may be uploaded with your application. If you have student loans, becoming a state employee includes eligibility for the Public Service Loan Forgiveness Program. Visit to learn more. To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders. Applicants requesting and receiving an accommodation under the Americans with Disabilities Act (ADA) are eligible to submit paper applications via mail or by fax. Please call the human resources office for assistance. If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date. Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Upon the closing date, applications are Under Review and will be screened by Human Resources for the qualified applicants. The hiring process may take several weeks. It is the policy of the State of North Carolina and the N.C. Department of Natural and Cultural Resources that all employees provide proof of employment eligibility (immigration and naturalization) on the first day of employment. We participate in E-Verify (Employment Eligibility Verification System). CONTACT INFORMATION: N.C. Department of Natural and Cultural Resources Division of Human Resources Melissa Riley 109 E. Jones St. Raleigh, NC 27601 Phone: 919-###-#### ...@dncr.nc.gov Technical issues submitting your application, please call the NeoGov Help Line at 855-###-####.NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types. For permanent and time-limited appointments:Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation. 01 I understand that DNCR requires a complete description of education and work history with all employment experience detailed to be considered for employment. I have included all this information within my application. (If you have not completed the application requirements, please return to your application to finish it before submitting.)
- Yes, I understand this requirement.
02 If offered this position, are you willing to accept a salary within the posted recruitment range of $36,682 - $39,870?
03 If you have graduated from a college or university, please list your major and degree type. If you do not have a degree, please type N/A. 04 How many years demonstrated experience do you have with invoicing?
- None
- Less than 1 year
- At least 1 year but less than 3 years
- At least 3 years but less than 5 years
- At least 5 years but less than 7 years
- 7 years or more
05 How many years demonstrated experience do you have working with purchasing?
- None
- Less than 1 year
- At least 1 year but less than 3 years
- At least 3 years but less than 5 years
- At least 5 years but less than 7 years
- 7 years or more
06 How many years demonstrated experience do you have with customers via phone, email, and/or face to face contact?
- None
- Less than 1 year
- At least 1 year but less than 3 years
- At least 3 years but less than 5 years
- At least 5 years but less than 7 years
- 7 years or more
07 What is your level of proficiency with Microsoft Word?
- Beginner (able to create a document and do basic formatting)
- Intermediate (able to insert page breaks, create headers/footers, create mail merges, and insert graphics)
- Proficient (can create automatically generated tables of contents and merge form letters from a database of addresses)
- No experience with Microsoft Word
08 What is your level of proficiency with Microsoft Excel?
- Beginner (able to create a basic spreadsheet with tables of information and format it for printing)
- Intermediate (able to create auto-calculating spreadsheets, draw pictures, and sort and filter tables of data)
- Proficient (able to create pivot tables, write macros, and link Excel spreadsheets)
- Data entry only on existing spreadsheets. No experience with creating Excel spreadsheets.
- No experience with Microsoft Excel
09 * Do you have experience using E-Procurement?
10 * Do you have experience working for a government entity in a business office setting?
Required Question