Salary: $38,516.00 - $67,404.00 AnnuallyLocation : Granville County, NCJob Type: Permanent Full-TimeJob Number: 24-14949 CRH 60044299Department: Dept of Health and Human ServicesDivision: Central Regional HospitalOpening Date: 12/09/2024Closing Date: 12/23/2024 5:00 PM EasternJob Class Title: Administrative Specialist IIPosition Number: 60044299Section: Medical ServicesSalary Grade: NC09Description of WorkCentral Regional HospitalWe are currently recruiting for an Administrative Specialist II to function as the Administrative Assistant to the Medical Director at Central Regional Hospital (CRH). This position also provides administrative and clerical support to the CRH Medical Staff, Continuing Medical Education, the Research Committee and Residency Training functions.Duties include but are not limited to:
- Answers phone for Chief Medical Officer's office, dealing with issues that do not require the Chief Medical Officer's attention, taking messages if necessary and using judgment whether the call is urgent enough to warrant immediate attention
- Involves frequent public contact, often on sensitive matters requiring diplomatic response (complaints from members of the public, patient family members, patients, etc.)
- Serves as telephone backup to the Hospital CEO's Office and others as requested
- Types correspondence as needed by the Chief Medical Officer
- Prepares meeting agendas and minutes for assigned meetings, committees, etc.
- Maintains records
- Aids in the completion of the Monthly on-call schedule
- Tracks all licenses (Medical license, DEA license, NPI, malpractice), etc.
- Monitors the credentialing process
- Other duties as appropriate and assigned
The normal work hours for this position are 8:00 a.m. to 5:00 p.m. Monday - Friday; however, flexibility is required to meet hospital needs. This is a full-time position and eligible for the full State benefits package including health insurance and retirement.About Central Regional Hospital (CRH): CRH is a State-of-the Art psychiatric hospital located in Butner, NC. Our location is ideal with four seasons, mild temperatures and provides an easy commute to the N.C. mountains or beaches. Butner possesses small town charm but is within 30 minutes of a major metropolitan area including Research Triangle Park, Raleigh, Chapel Hill, and Durham, NC. The people we serve are at the heart of our facility. Our team is critical to the mission of the hospital. We strive to create an environment in which every team member contributes to the overall success of the hospital to positively impact the lives of those around them and the individuals we serve.About the Department of Health and Human Services: The NC Department of Health and Human Services (DHHS) serves the needs of the most vulnerable of North Carolinians and in order to accomplish this, we hire only the most dedicated and caring individuals. Finding qualified clinical professionals to treat and care for our clients is a continual challenge as demand for services grows and the availability of providers struggles to keep pace. We are seeking a motivated individual who is up for this challenge and is dedicated to our mission of providing North Carolinians with the very best in clinical care.Compensation and Benefits: The state of North Carolina offers excellent comprehensive benefits. Employees can participate in health insurance options, standard and supplemental retirement plans, and the NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis). Employees also receive paid vacation, sick, and community service leave. In addition, paid parental leave is available to eligible employees. Visit website for State Benefits. Knowledge, Skills and Abilities / CompetenciesTo receive credit for all of your work history and credentials, you must list the information on the application form. Any information listed under the text resume section or on an attachment will not be considered for qualifying credit. Qualified candidates must document on the application that they clearly possess all of the following:
- Strong organizational and recordkeeping skills to collect, organize, and analyze data accurately and effectively
- Ability to interpret and process documents for program administration
- Strong computer skills, particularly with Microsoft Word, Excel and PowerPoint
- Knowledge of program policies, procedures, and information systems to communicate and process information to customers and staff
- Ability to schedule and coordinate a variety of appointments, meetings and/or conferences
- Ability to work in a fast-paced professional office setting where planning, prioritizing, and organizing office work flow and procedures are required
- Strong communication skills and the ability to answer inquiries independently by clearly conveying information and ideas through a variety of media to a wide range of internal and external customers
Management Preferences:
- High School graduate
- Familiarity with professional credentialing programs
Minimum Education and Experience RequirementsSome state job postings say you can qualify by an equivalent combination of education and experience. If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See oshr.nc.gov/experience-guide for details. High school diploma or General Educational Development (GED) diploma and four years of related administrative experience; or equivalent combination of education and experience. Supplemental and Contact InformationThe North Carolina Department of Health and Human Services is an Equal Opportunity Employer.All positions in the Division of State Operated Healthcare Facilities (DSOHF) shall be subject to pre-employment drug testing and criminal record background checks. All facilities within DSOHF are tobacco free environments. The use of tobacco products of any kind including vapor products are prohibited from our campus. All employees are required to adhere to the facility's Vaccination Policy.Please make sure you complete the application in full. Resumes may be uploaded with your application but will not be accepted in lieu of a fully completed application and will not be considered for qualifying credit. See Resume or See Attachment will NOT be accepted.If multiple applications are submitted to an individual position, only the most recent application received prior to the posting closing date will be accepted. Applications must be submitted by 5:00 PM on the closing date.Applicants will be communicated with via email only for updates on the status of their application. Due to the volume of applications received, we are unable to provide information regarding the status of your application over the phone. To check the status of your application, please log in to your account. Processing applications will take an average of 6 - 8 weeks due to the high volume of applications received. It is not necessary to contact the Human Resources Office to check the status of an application. Upon the closing date, applications are Under Review and will be screened by Human Resources for qualified applicants.For technical issues with your applications, please call the NeoGov Help Line at 855-###-####. If there are any questions about this posting other than your application status, please contact HR at 919-###-####.NOTE: For temporary, contract or other supplemental staffing appointments: There are no paid leave, retirement or other benefits associated with these appointment types.For permanent and time-limited appointments:Eligible employees have benefits that include employee health insurance options, standard and supplemental retirement plans, NC Flex (a variety of high-quality, low-cost benefits on a pre-tax basis), and paid vacation, sick, and community service leave, to name a few. Paid parental leave is available for eligible employees. Some benefits require 30 + hours work/week for participation.01 I UNDERSTAND that DHHS requires a complete descriptive work history with all employment experience detailed to be considered for employment. Answers to supplemental questions are not a substitute for providing all relevant information within the body of your application. In order to receive credit for the supplemental questions in which you answered yes, you must provide supporting information within the body of the application, to support your answer. Your application should also reflect all education and all professional work experience acquired including high school and all degrees. It is critical to our screening and salary determination process that applications contain comprehensive candidate information. (NOTE: AN ATTACHED RESUME NOR SEE RESUME DOES NOT SATISFY THE REQUIREMENT OF COMPLETING THE APPLICATION. If you haven't completed the application requirements, please return to your application to finish it before submitting your application.Have you reviewed your application for accuracy and completeness?
02 Which of the following best describes your level of experience preparing meeting agendas, minutes, presentations, travel arrangements, etc.?This experience must be clearly documented on your application under Work Duties to receive qualifying credit.
- None
- Limited
- Intermediate
- Advanced
03 Do you have work experience with governing bodies, JCAHO and CMS standards?If yes, this experience must be clearly documented under Duties to receive qualifying credit.
04 Which of the best describes your level of proficiency with Microsoft Excel?
- Beginner (able to create a basic spreadsheet with tables of information and format it for printing)
- Intermediate (able to create auto-calculating spreadsheets, draw pictures, and sort and filter tables of data)
- Proficient (able to create pivot tables, write macros, and link Excel spreadsheets)
- No experience with Microsoft Excel
05 Which of the following best describes your level of proficiency with Microsoft Word?
- Beginner (able to create a document and do basic formatting)
- Intermediate (able to insert page breaks, create headers/footers, create mail merges, and insert graphics)
- Proficient (can create automatically generated tables of contents and merge form letters from a database of addresses)
- No experience with Microsoft Word
06 How many years of administrative experience do you have?This experience must be clearly documented on your application under Work Duties to receive qualifying credit.
- None
- Less than 4 years
- 4 years or more
Required Question