Position Details Position Information Internal Posting?Posting Number SP004580P Position Title Administrative Specialist II Division/College College of Law Department College of Law Location Boise Posting Context Statement This position provides and maintains faculty support operations, provides administrative support, and helps perform routine fiscal processes within the College of Law. Position Overview The position provides a wide range of operational support to visitors, students and employees, navigating a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The primary responsibility is to serve as administrative process expert and coordinator. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance. Duties may include:
- Compose, proofread, edit and distribute a variety of business documents and routine reports
- Maintain schedules and event calendars
- Coordinate logistics for regular travel and meetings
- Collect and organize data, enter information into various electronic systems in accordance with university or department procedure to ensure accuracy and compliance, validate information and resolve conflicts in data
- Review internal operating procedures and practices to determine whether improvements can be made in areas such as workflow and records management
- Greet office visitors and respond to incoming calls and email correspondence. Provide information about office services and processes, redirect inquiries to appropriate offices/individuals
- Manage inventory
- Other duties as assigned
Unit URL Position Qualifications Required Experience
- One year performing office support functions such as document or records management, composing or editing and formatting business documents, reception and/or customer service
- Using computer software and applications for word processing, spreadsheets, email and internet research
- Balancing a workload of assigned tasks to meet multiple deadlines
Required Education
- High School Diploma or equivalent
Required Other
Additional Preferred
- Intermediate to advanced proficiency working with Microsoft Office Suite
- Three years of experience providing administrative support or working in an office setting
- Experience in a postsecondary education setting
- Experience collecting and compiling data
- Experience using computer information systems that manage an organization's finances, business processes and/or records
Physical Requirements & Working Conditions
Degree Requirement N/A: No degree requirement Posting Information FLSA Status Non-Exempt Employee Category Classified Pay Range $21.45/hour or higher commensurate with experience. Type of Appointment Fiscal Year FTE 1.0 Full Time/Part Time Full Time FundingA visa sponsorship is available for the position listed in this vacancy. No Posting Date 09/05/2024 Closing DateOpen Until Filled Yes Special Instructions to Applicants Applications received by September 19, 2024 will receive first consideration. Applicant Resources Background Check Statement Applicants who are selected as final possible candidates must be able to pass a criminal background check. EEO Statement The University of Idaho is an equal opportunity/affirmative action employer. The University is committed to the policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, age, gender identity, national origin, disability, protected veteran status, sexual orientation, genetic information, or any other status as protected under applicable federal, state or local law in employment or educational programs.