Position Details Position Information Internal Posting?Posting Number SP004595P Position Title Administrative Specialist III Division/College College of Agricultural & Life Sciences Department Family & Consumer Sciences Location Moscow Posting Context Statement This position will contribute to selected administrative operations within the school, such as preparing and processing curricular change documents and serving on committees related to curriculum. This position will also provide academic advising to first- and second-year students in the Margaret Ritchie School of Family and Consumer Sciences. Position Overview The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university. The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance. Duties may include:
- Coordinate office functions and maintain office processes, procedures, and records
- Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
- Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
- Support regular and non-routine meetings and events; coordinate complex travel arrangements
- Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
- Maintain individual and office calendars
- Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
- May supervise or direct the work of others
- Other duties as assigned
Unit URL Position Qualifications Required Experience
- Three years performing administrative or office support functions
- Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
- Using computer software and applications for word processing, spreadsheets, email and internet research
Required Education
- High School Diploma or equivalent
Required Other
- Ability to travel and to work selected evenings and weekends
Additional Preferred
- Bachelor's degree or Master's Degree
- Experience interpreting and applying standards and regulations
- Excellent written and oral communication
- Experience presenting information to individuals, small, or large group
- Experience working in a team-oriented setting to achieve shared goals
- Experience providing academic advising in a higher education setting
- Experience delivering student-centered customer service
- Knowledge of FCS and its different topic areas
- Experience working with people from various backgrounds and situations
- Familiarity with UI systems such as VandalWeb, My UI, CIM, Banner, and/or Courseleaf
Physical Requirements & Working ConditionsDegree Requirement Listed degree qualification is required at time of hire Posting Information FLSA Status Non-Exempt Employee Category Classified Pay Range $24.08 per hour or higher depending on education and experience. Type of Appointment Fiscal Year FTE 1 Full Time/Part Time Full Time Funding This position is contingent upon the continuation of work and/or funding. A visa sponsorship is available for the position listed in this vacancy. No Posting Date 09/23/2024 Closing DateOpen Until Filled Yes Special Instructions to Applicants Applications received by October 7, 2024, will receive first consideration. IMPORTANT: To be considered, your Letter of Qualification must address EACH of the minimum qualifications, including pertinent education and/or experience. In addition, to improve your ranking during the evaluation process, address as many of the Preferred Qualifications as possible. Information on a resume will not be accepted as a substitute for submitting a Letter of Qualification. Applicant Resources Background Check Statement Applicants who are selected as final possible candidates must be able to pass a criminal background check. EEO Statement The University of Idaho is an equal opportunity/affirmative action employer. The University is committed to the policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, age, gender identity, national origin, disability, protected veteran status, sexual orientation, genetic information, or any other status as protected under applicable federal, state or local law in employment or educational programs.