Crafco, Inc. has an opening for an Administrative Specialist at our corporate office in Chandler, AZ.Does working as a national Administrative Specialist excite you? If so, come join our fantastic team!! Crafco, Inc. has an opening for an energetic, detail-centric individualwith a strong desire to support our sales teams and enhance client satisfaction as a Administrative Specialist in Chandler, AZ. This role manages bid proposals across a specified region of the US and collaborates closely with various departments including Sales, Marketing, Engineering, and Operations to ensure the successful submission of bids, proposals, and other functions. This position offers a competitive salary with an excellent benefits package including Profit Sharing, Matching 401(k), Health, Life, Disability, Dental, Holiday, Personal, Sick Time, Maternity Leave and Tuition Assistance.General Duties:
- Evaluate and manage bid solicitations, bids, contracts, quotes, insurance, bonds, licensing, registrations and records associated with sales activities, while maintaining confidentiality.
- Coordinate and manage the end-to-end bid process within the assigned region, ensuring timely and accurate completion of all bid submissions.
- Collaborate with cross-functional teams to gather necessary information, documents, and pricing details required for bid proposals.
- Review bid documentation to ensure compliance with client requirements, specifications, and legal/regulatory standards.
- Proactively seek project and supply bids that are applicable to the Crafco family of products.
- Monitor bid progress and provide regular updates to the regional and senior management teams.
- Assist with managing various contracts such as HGAC, Sourcewell, Buy Board, Home Depot, Lowes, Menards, state APL/QPLs, etc.
- As necessary, provide clerical support to Regional Sales Managers and Territory Sales Managers.
- Some local travel may be required as needed per business needs.
Qualifications:
- 2 year degree or equivalent experience preferred. Additional certifications in project management or bid management will be a plus.
- Preferred experience with SalesForce Opportunities/Tableau or equivalent experience in CRM, bid management and analytics packages.
- Proven experience in bid coordination, proposal management, or a similar role, preferably within the pavement preservation or road building industry.
- Strong understanding of bid processes, from opportunity identification and qualification to submission and post-submission activities.
- Excellent written and verbal communication skills, with the ability to articulate complex information in a concise and compelling manner.
- Exceptional project management and organizational skills, with the ability to prioritize and manage multiple bid proposals simultaneously.
- Proficiency in using bid management software, MS Office Suite, and other relevant tools.
- Strong attention to detail and ability to review and edit bid documents for accuracy, clarity, and compliance.
About Crafco, Inc.:Crafco, Inc. has delivered confidence through innovation, quality, and value to our customers since 1976. Crafco is the world's leading manufacturer in quantity and diversity of packaged pavement preservation products and equipment. As a subsidiary of Ergon, Inc. our core values consist of Empowered Service, Selfless Leadership, Purposeful Growth, and Respectful Relationships, which provide an excellent work environment for future growth. Learn more about Crafco and Ergon by visiting: Contact us to see if you can be a part of our TEAM.Crafco, Inc. is an EEO employer and a drug-free workplace. Applicants must be authorized to work in the US and have a valid driver's license. Any employment offers are contingent upon a pre-employment drug test, background check, and MVR..