Job Summary: The Administrative Specialist, under the supervision of the Department Administrator, will engage in a variety of professional level work across a variety of administrative service areas including payroll, human resources, financial and grant services, and procurement and reimbursement in support of the department and departmental goals. The individual in this position is expected to exercise significant independent initiative, use a high degree of judgment, and apply a high level of administrative, problem solving, and analytical abilities. This position supports department-wide systems, projects, and process development. Excellent time-management skills, demonstrated organizational skills, exemplary oral and written communication skills, and human relations skills are essential to this position. Position may eventually supervise staff around a specific service area. The College of Agricultural and Life Sciences (CALS) is committed to maintaining and growing a culture that embraces diversity, inclusion, and equity, believing that these values are foundational elements of our excellence and fundamental components of a positive and enriching learning and working environment for all students, faculty, and staff. At CALS, we acknowledge that bias, prejudice, racism, and hate have historically occurred in many forms that cause significant and lasting harm to members of our community. We commit to taking actions each day toward a college that is inclusive and welcoming to all. We encourage applications from potential candidates of all races, class, gender, sexuality, ability, nationality, religion, and other group identities.Responsibilities: Responsible for a variety of professional level work across a variety of administrative service areas including budget, finance, procurement, and human resources with impact across the institution in support of unit or institutional goals.
- 65% Implements and executes established policies and procedures for a designated work unit to adhere to unit objectives and to align with established strategies
- 15% Schedules logistics and secures resources for a designated work unit to contribute to the day-to-day operational success
- 5% Analyzes data and trends, compiles progress reports, and provides appropriate recommendations or conclusions in support of the assigned operational work unit(s)
- 10% Assists, recommends, and advises staff on unit or program administrative issues, personnel matters, and budgetary problems
- 5% Serves on committees and attends meetings, representing the interests of the unit or program
Institutional Statement on Diversity: Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.For more information on diversity and inclusion on campus, please visit: >Diversity and Inclusion Education: PreferredBachelor's Degree Qualifications: Required Qualifications: - Strong oral and written communication skills and ability to interact professionally with different audiences. - Ability to prioritize workload, managing multiple projects and deadlines effectively and independently following through on tasks. - Experience understanding and complying with the policies and processes of an organization.- Exceptional customer service skills demonstrated through quick responses, positive engagement, and inclusive practices. - Experience coordinating and carrying out logistics, including calendar management and meeting coordination. - High level of skill, expertise, or competency in Outlook, Word, and Excel. Preferred Qualifications: - Two or more years experience supporting operations of an office or team. - Knowledge of and experience in complex administrative areas, including finance, grant management, human resources, payroll, and procurement. - Previous experience at a UW System institution or in a higher education setting. Work Type: Full or Part Time: 50% - 100%This position may require some work to be performed in-person, onsite, at a designated campus work location. Up to one remote work day per week may be permitted after employee completes training. Appointment Type, Duration: Terminal, 24 month appointment.This position has the possibility to be extended or converted to an ongoing appointment based on need and/or funding Salary: Minimum $55,000 ANNUAL (12 months) Depending on Qualifications Salary will depend on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits. Additional benefits information can be found at: or? Additional Information: - Criminal Background Check may be required- Evaluation/Probationary Period may be required- The successful applicant will be responsible for ensuring eligibility for employment in the United States by the start of the appointment.- University sponsorship is not available for this position.How to Apply: Click on the Apply Online button to start the application process. You will be prompted to upload the following documents/application Materials:Resume (required) - Detail your educational and professional backgroundCover letter (required) - Refer to your related work experienceReferences (required) - List contact information for three (3) references, including your current/most recent supervisor. References will not be contacted without prior notice.It is important that your cover letter and resume reflect your experience for this position related to the Qualifications section. Your application materials will be used during our evaluation to determine your qualifications as they relate to the job. The most qualified applicants will be invited to participate in the next step of the selection process.Contact: Hong Zhang...@wisc.edu608-###-####Relay Access (WTRS): 7-1-1. See >RELAY_SERVICE for further information. Official Title: Administrative Specialist(AD006) Department(s): A07-COL OF AG & LIFE SCIENCES/ADM SVCS CTR/FOOD&NTR SCI Employment Class: Academic Staff-Terminal Job Number: 307315-AS