Location: Tampa,FL, USA
Position Summary Description
The Administrative Specialist provides administrative services and assistance to the Vice President & General Counsel and department staff in an efficient, effective and professional manner.
Essential Functions
This position may be responsible for any or all of the following depending on the department(s) supported:
* Assists in the development of presentation materials for meetings.
* Acts as a Board committee assistant in the development of agendas, agenda item summaries, chair reports, minutes, resolutions/motions and PowerPoint presentations.
* Maintains the department procurement credit card, prepares electronic procurement card purchase requests, including reconciling electronic statements.
* Assists with development of the department budget, manages department purchase requisitions, and monitors monthly budget management reports as well as department contract expirations.
* Maintains calendar and appointments of the applicable Vice President.
* Supports department Directors/Managers as required, including researching and preparing reports for their respective departments or organizing meeting schedules for various team members.
* Arranges/coordinates departmental travel, prepares expense/reimbursement reports.
* Provides meeting planning and support.
* Ensures department supplies are available and orders new equipment as needed.
* Performs other duties as applicable to the position or as assigned.
Qualifications and Education Requirements
Associate or bachelor's degree in business management or related discipline. Five (5) years' experience in an administrative, project management or similar roles is desirable. Relevant work experience may be substituted for education based on two (2) years of experience for one (1) year of education.
Core Competencies: Adaptable, Collaborative, Conscientious, Critical-Thinking, Outcome-Driven and Professional
Technical Competencies/Skills:
* Proficiency with computed based applications (Microsoft Office applications, Document Control, SharePoint, Work Management, Time Keeping)
* Basic Accounting
* Contracts
* Office Management
* Budgeting
Soft Competencies/Skills:
* Effective verbal/nonverbal, listening and written communications
* Confidentiality
* Customer Service Oriented
* Efficiency
* Organizational Skills
* Planning
* Problem-solving
Physical Requirements
Must be able to follow established protective measures including wearing required personal protective equipment (PPE). Must possess a valid driver's license and acceptable Motor Vehicle Report.
Working conditions
Some travel and work outside of normal business hours. While working in certain areas of the plant there is the potential for exposure to hazards typical of an industrial working environment. Must be able to work flexible hours based on varying initiatives and unplanned deadlines.
Disclaimer - Management may modify this job description at any time and may require the performance of additional duties, or modification of physical requirements, with or without advance notice.