Location: Plaquemine,LA, USA
At a glance
Position:Administrative Specialist
Primary Location:Plaquemine (LA, USA), Louisiana, United States of America
Schedule:Full time
Date Posted:11/26/2024
Job Number:R2057088
Position Type:Regular
At Dow, we believe in putting people first and we're passionate about delivering integrity, respect and safety to our customers, our employees and the planet.
Our people are at the heart of our solutions. They reflect the communities we live in and the world where we do business. Their diversity is our strength. We're a community of relentless problem solvers that offers the daily opportunity to contribute with your perspective, transform industries and shape the future. Our purpose is simple - to deliver a sustainable future for the world through science and collaboration. If you're looking for a challenge and meaningful role, you're in the right place.
About you and this role- What you will do in this role
Provides general administrative support to a leader or department. Exercises discretion and independent judgement in managing flow of work. Requires full proficiency gained through job-related training and on-the-job experience to perform a range of tasks under limited supervision.
Responsibilities- Duties, projects, tasks, and activities you would be responsible for in this role
+ Provide a wide variety of professional administrative support under limited direction to leaders, colleagues or groups in the organization.
+ Under limited direction, is competent in scheduling meetings, booking conference rooms, ordering food/drink, and managing the visitor process. May attend meetings to assist with presenting materials or taking notes.
+ Under limited direction, ensures communications flow properly utilizing knowledge of business / function's organization structure and overall Dow processes.
+ Takes ownership in their work.
Demonstrates good problem-solving skills. Capable of prioritizing competing requests successfully and multi-tasking. Demonstrates comfort and skill when using technology. Strong organization and time management skills. Good planning skills and ability to anticipate needed resources. Able to adapt to change.
+ Demonstrates good problem-solving skills. Good team player and a fixer. Helps troubleshoot issues and serves as a point person for questions or guidance. May act as department focal point with external vendors, service providers, etc.
+ Arranges domestic and international business travel and prepares travel itinerary. Books flights, cars, makes hotel and restaurant reservations.
+ Schedules meetings and receives meeting notices for manager. Proactively manages conflicting meetings.
+ Continuous improvement within work processes and systems.
Maintaining and adding documents into SharePoint sites and Teams. Acts as the technical office equipment focal point to enable daily effectiveness.
+ Completes expense reports for self and others, and submits on behalf of leader and/or team. Monitor and track expenses against budgets; resolve discrepancies and provide reports to cost center owner or budget manager
+ May act as a workgroup safety warden and communicate safety messages to workgroup.
+ Participates as an active team member on entire projects and can complete projects independently. Finds ways to improve project/team efficiency.
Works with minimal direction to produce quality results. Overcomes obstacles in order to complete projects.
+ Independently initiates activities that contribute to the achievement of team goals. Seizes opportunities in a responsive manner.
Has a bias for action. Maintains productivity during times of change
+ Builds appropriate rapport and effective relationships within Dow.
Understands and responds to others' concerns.
+ Able to compile diverse opinions to help resolve issues. Targets written and verbal communications to difference audiences clearly and concisely.
Alerts others who are affected by his/her work when or before problems arise.
+ Serve as a helpful and positive presence in the workplace.
+ Independently understands and contributes to the goals of the team and their role within the team. Viewed as key contact in department. Relates project work with department/business objectives or strategy. Makes good decisions beyond specific area of expertise. Sets high standards of personal excellence and models these behaviors in work habits.
+ Works to motivate and encourage others.
+ Works independently with the software/IT tools.
+ Teaches and coaches others how to use standard office equipment and software systems. Maintains documents and records in accordance with company guidelines.
+ Utilizes information integrity principles to properly classify, store and protect confidential technical information. Identifies customer/client/co-worker needs and responds to semi-routine requests.
+ Understands and utilizes integration of different business/functional systems.
+ Has knowledge and understanding of GPM (Global Project Methodology) and is able to support Leaders, Construction Managers, Project Engineers and Designers Leads in expediting and follow-up requests.
+ Writes and submits project related capital and/or expense purchase requisitions and track them until the purchase order's services and materials are delivered.
+ Understands and supports the projects closure process to make sure the process was completed accordingly.
+ Understands the Global Capital Purchasing process and can act as liaison with Capital Expediters to help track orders and deliveries both capital and non-capital.
+ Proficient with APAY and resolving issues with goods receipts and invoicing.
Qualifications- Required education, experience and abilities that are needed for this role (must haves)
+ A minimum of a High School Diploma or GED equivalent.
+ A minimum of 5 years of relevant working experience.
+ A minimum requirement for this U.S. based position is the ability to work legally in the United States. No visa sponsorship/support is available for this position, including for any type of U.S. permanent residency (green card) process.
Preferred Skills
+ Communication Skills: The ability to convey information clearly and effectively, both verbally and in writing.
+ Working Together: Working well with others and contributing to a team environment is essential for achieving common goals and being successful in this role.
+ Problem-Solving: The ability to identify issues, analyze problems, and develop effective solutions is highly valued.
+ Technical Skills:Specific technical skills or knowledge of certain software or tools such as Microsoft office package applications, APAY, GPM knowledge, Global Capital Purchasing.
+ Adaptability: Being able to adjust to new situations, learn new skills, and handle change effectively.
**The Dow Chemical Company does not offer relocation assistance for this position. This includes reimbursement for travel expenses incurred to and from test sessions/interviews. If you apply for a position that is not within the area in which you reside, you will be responsible for all costs that you incur. **
Benefits - What Dow offers you
We invest in you.
Dow invests in total rewards programs to help you manage all aspects of you: your pay, your health, your life, your future, and your career.?You bring your background, talent, and perspective to work every day. Dow rewards that commitment by investing in your total wellbeing.
Here are just a few highlights of what you would be offered as a Dow employee:
+ Equitable and market-competitive base pay and bonus opportunity across our global markets, along with locally relevant incentives.
+ Benefits and programs to support your physical, mental, financial, and social well-being, to help you get the care you need...when you need it.
+ Competitive retirement program that may include company-provided benefits, savings opportunities, financial planning, and educational resources to help you achieve your long term financial-goals.
+ Employee stock purchase programs (availability varies depending on location).
+ Student Debt Retirement Savings Match Program (U.S. only).
+ Dow will take the value of monthly student debt payments and apply them as if they are contributions to the Employees' Savings Plan (401(k)), helping employees reach the Company match.
+ Robust medical and life insurance packages that offer a variety of coverage options to meet your individual needs. Travel insurance is also available in certain countries/locations.
+ Opportunities to learn and grow through training and mentoring, work experiences, community involvement and team building.
+ Workplace culture empowering role-based flexibility to maximize personal productivity and balance personal needs.
+ Competitive yearly vacation allowance.
+ Paid time off for new parents (birthing and non-birthing, including adoptive and foster parents).
+ Paid time off to care for family members who are sick or injured.
+ Paid time off to support volunteering and Employee Resource Group's (ERG) participation.
+ Wellbeing Portal for all Dow employees, our one-stop shop to promote wellbeing, empowering employees to take ownership of their entire wellbeing journey.
+ On-site fitness facilities to help stay healthy and active (availability varies depending on location).
+ Employee discounts for online shopping, cinema tickets, gym memberships and more.
+ Additionally, some of our locations might offer:
+ Transportation allowance (availability varies depending on location)
+ Meal subsidiaries/vouchers (availability varies depending on location)
+ Carbon-neutral transportation incentives e.g. bike to work (availability varies depending on location)
Join our team, we can make a difference together.
About Dow
Dow (NYSE: DOW) is one of the world's leading materials science companies, serving customers in high-growth markets such as packaging, infrastructure, mobility and consumer applications. Our global breadth, asset integration and scale, focused innovation, leading business positions and commitment to sustainability enable us to achieve profitable growth and help deliver a sustainable future. We operate manufacturing sites in 31 countries and employ approximately 35,900 people. Dow delivered sales of approximately $45 billion in 2023. References to Dow or the Company mean Dow Inc. and its subsidiaries. ????Learn more about us and our ambition to be the most innovative, customer-centric, inclusive and sustainable materials science company in the world by visitingwww.dow.com.
As part of our dedication to the diversity of our workforce, Dow is committed to equal opportunities in employment. We encourage every employee to bring their whole self to work each day to not only deliver more value, but also have a more fulfilling career. Further information regarding Dow's equal opportunities is available onwww.dow.com.
Dow is an Equal Employment Opportunity employer and is committed to providing opportunities without regard for race, color, religion, sex, including pregnancy, sexual orientation, or gender identity, national origin, age, disability and genetic information, including family medical history. We are also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may call us at 1-833-My Dow HR (833-###-####) and select option 8.