Position Information Working Title Administrative Specialist Department UO Fleet Management-1017 Requisition Number S_241133 Posting Open Date 11/21/2024 Application Review Date: (To ensure consideration, please submit all application materials before review date) 12/03/2024 Posting Close Date Open Until Filled Yes Description of Work Ranked as one of the Best Employers in Nebraska, the University of Nebraska-Lincoln is committed to providing a work environment and culture that fosters personal and professional success and satisfaction. We invest in our staff by offering fantastic benefits like vacation, sick, and holiday pay, a variety of insurance options, retirement plans, employee and dependent tuition reimbursement, and numerous others. By joining our team, you will be given opportunities to grow as an individual and contribute to the significant impact that we make within the University of Nebraska community and Nebraska's economy each year.As an Administrative Specialist, you will:
- Process driver MVR (motor vehicle record) checks.
- Maintain UST (underground storage tank) system (record keeping and fuel ordering).
- Process internal billings and evaluate transactions.
- Manage interdepartmental transfer items and online auction items.
- License and title University vehicles.
- Process toll charges.
- Maintain Voyager credit card system, and order new or replacement cards.
- Assist in processing vehicle accident reports.
- Order bulk fuel for other departments.
- Maintain office supply inventory.
- Process daily rental vehicle requests and/or answer phone for vehicle dispatch.
The University of Nebraska-Lincoln seeks to attract and retain a high performing and diverse workforce in which employees' differences are respected and valued to better meet the varying needs of the diverse populations we serve. The university fosters a diverse and inclusive work environment that promotes collaboration so that all individuals are able to participate and contribute to their full potential. As an EO/AA employer, qualified applicants are considered for employment without regard to race, color, ethnicity, national origin, sex, pregnancy, sexual orientation, gender identity, religion, disability, age, genetic information, veteran status, marital status, and/or political affiliation. See: Minimum Required Qualifications
- High school or equivalent experience
- 2+ years experience of administrative office support.
- Good analytical thinking and reasoning skills
- Thoroughness and high attention to detail
- Skilled in Microsoft Office products
- Knowledgeable in utilizing a database
- Able to comprehend and follow written and verbal instructions
- Strong communication skills
- Strong time management and organizational skills
- Must have a valid driver's license and meet University driver eligibility requirement
Preferred Qualifications
- Associate or Bachelor's degree in Business, Administration, Accounting, Office Management, Office Technology, Automotive Technology, Information Systems Technology, Public Administration, or other related field of study or equivalent experience is preferred.
- 1+ year experience in automotive rental office management.
- Knowledge and experience utilizing SAP .
- Data base report writer (Oracle, Crystal Reports, Global Report Writer, SQL , etc.)
- Familiar with or experience using Excel, Access, or SQL database
- Understanding of GAAP
- Travel agent certification
- Nebraska underground storage tank operator certification
Pre-Placement Driving Record Review Required Yes Physical Required No Commercial Driver's License (CDL) required. Subject to DOT approved pre-employment & random testing for alcohol and controlled substances. No Criminal History Background Check Required Yes Posted Salary Salary commensurate with experience How to Apply Click on Apply for this Job . You will then either create an application or edit your current application that is on file. For questions or accommodations related to this position contact Please call Human Resources at 402-###-####. Job Category (old) Office/Service Job Type Full-Time Alternate Work Schedule (if other than 8-5) Work Location (City, State) Lincoln, NE Position funded by grant or other form of temporary funding? No If Temporary, indicate end date Planned Hire Date: Appointment End Date Supplemental Questions Required fields are indicated with an asterisk (*).
* Please describe your skills in Microsoft Office products as well as your knowledge utilizing a database. (Open Ended Question) * Please detail your administrative office support, including years of experience. (Open Ended Question) * Describe your experience in jobs that have required independence, strong organizational skills and good written/oral communication skills. (Open Ended Question) Required Documents
Required Documents Optional Documents