Location: Tallahassee,FL, USA
Department
University Communications
Responsibilities
* Responsible for performing a wide variety of standard administrative and office support duties. This includes answering incoming phone calls, responding to incoming e-mails, handling mail, and welcoming guests. Will also prepare a variety of materials including notes, routine correspondence, basic reports, and forms. Maintain filing systems, basic departmental databases, calendars, and conference room schedules. Order and receive supplies and perform office inventory functions including monitoring vehicle inspections. Maintain office equipment. Serve as backup for time and leave entry and payroll transactions.
* Provide significant support to the Assistant Vice President of Communications by managing the calendar and daily schedule which requires scheduling meetings, conference calls, special events and business trips. Requires extensive knowledge of the priorities of the Office of University Communications, and further requires that the individual acts on behalf of the AVP in their absence with regard to calendar items, by exercising discretion.
* Responsible for coordinating meetings and facilitating meeting arrangements including location, luncheon, special requirements, etc.; Prepares relevant materials and lists of attendees for meetings. Serves as liaison between Assistant Vice President of Communications and group representatives. Also schedules routine meetings with and for key staff and external stakeholders. Attends meetings, as requested, to take notes.
* Responsible for travel arrangements for the Assistant Vice President of Communications and staff of University Communications, including but not limited to entering travel into Concur, making arrangements (airline, hotel and car rental reservations), and assisting with the planning and organization of conferences, if necessary. Responsible for preparation and tracking of all Travel Authorization Requests and Reimbursement Vouchers using knowledge of all policies and procedures related to travel.
* Provide support to special projects as assigned by the Assistant Vice President of Communications and key staff in University Communications.
Qualifications
Bachelor's degree and two years experience or a combination of post high school education and experience equal to six years.
University Information
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news!
Learn more about our university and campuses.
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How To Apply
If qualified and interested in a specific job opening as advertised, apply to Florida State University at If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
Considerations
This is an A&P position.
This position requires successful completion of a criminal history background check.
Equal Employment Opportunity
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at: