Location: Hillsboro,MO, USA
Close Date 12/8/2024 Full-Time/Part-Time Full-Time Exempt/Non-Exempt Non-Exempt Description
To Apply:
Please complete the online application found at www.jeffcomo.org Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.
JOB SUMMARY
The position involves supervising staff, assisting with administrative activities and ensuring departmental objectives for recording and archiving legal documents and issuing marriage licenses according to state law. Also oversees all customer service functions.
ESSENTIAL JOB FUNCTIONS
* Supports and assists management and team members on a daily basis to accomplish administrative objectives and responsibilities.
* Supervises clerical staff to ensure policies and procedures are met, including verification of staff productivity.
* Provides training and evaluation for assigned clerical staff.
* Schedules subordinate activities.
* Ensures work flow of unit.
* Assists with daily reconciliation and bank deposits; resolves problems and researches any discrepancies in the daily balance.
* Prepares documentation for monthly billing for escrow account customers; ensures the timeliness and accuracy of recording documents.
* Interprets statutes and department procedures to ensure the accuracy of indexing, ability to record documents, issuance of marriage licenses, etc.
* Maintains knowledge of state statutes and office procedures for both functional units, acts as back-up to other team members as needed.
* Works on the floor to assist with the day to day unit activities, and to ensure that operational activities, projects and objectives are completed.
* Assists Recorder and Assistant Recorder with subordinate personnel issues and with revising department procedures.
* Examines and processes all legal documents entering the department for compliance with applicable laws from title companies, other charge or counter customers and mail entries.
* Serves as backup to Chief Deputy Recorder.
* Performs the duties of Record Clerk II and III team members as needed.
* Performs work at assigned location during specified business hours.
* Performs related additional duties as required and assigned.
Position Administrative Supervisor Position Requirements
QUALIFICATIONS
Education and Experience:
* High School Diploma or equivalent;
* Three (3) years of related experience;
* Prior supervisory experience is preferred;
* Or equivalent combination of education and experience.
Licenses or Certifications:
* None
Special Requirements:
* None
Knowledge, Skills and Abilities:
* Ability to analyze data and information using established criteria, in order to determine consequences and to identify and select alternatives.
* Ability to compare, count, differentiate, measure, copy, record and transcribe data and information.
* Ability to classify, compute, tabulate, and categorize data.
* Ability to provide first line supervision.
* Ability to advise and provide interpretation regarding the application of policies, procedures and standards to specific situations.
* Ability to utilize a variety of advisory data and information, written policy, guidelines, regulatory documents, state statutes, legal documents, government documents, miscellaneous reports, and financial statements.
* Ability to effectively communicate orally and in writing.
* Ability to calculate percentages, fractions, decimals, volumes, ratios, present values and spatial relationships.
* Ability to interpret basic descriptive statistical reports.
* Ability to use functional reasoning in performing functions such as supervising, managing, leading, teaching and directing.
* Ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory and/or judgmental criteria, as opposed to criteria which are clearly measurable.
* Ability to operate, trouble-shoot, and adjust equipment and machinery requiring simple but continuous adjustments, such as computer keyboards, microfilm readers, fax machines, copiers telephones, adding machines, and other general office equipment as necessary
PHYSICAL DEMANDS
The work is light and requires exerting up to 20 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires mental and visual acuity, speaking, balancing, climbing, crawling, crouching, feeling; picking, pinching, typing, or otherwise working primarily with fingers rather than with the whole hand; grasping; picking, holding or otherwise working with the whole hand; hearing, kneeling, pulling, pushing, reaching, repetitive motion, standing, stooping, talking, and walking.
WORK ENVIRONMENT
The work is performed indoors in an office environment with low to moderate noise level. This position involves interaction with other employees and the general public where irate individuals and intimidation may cause discomfort but poses little risk of injury.
To Apply:
Please complete the online application found at www.jeffcomo.org Resumes are accepted as supplemental information only and will not be used as a substitute for the application, you must complete the application in full.
Shift -not applicable- Normal Entry Salary $18.58 per hour Salary Range EOE Statement Jefferson County Government is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, physical or mental disability, genetic information, protected veteran or uniformed servicemember status or any other characteristic protected by local, state or federal law.