Administrative Support Assistant
: Job Details :

SummaryThis position is located in the Roswell Field office, in the Division of Support Services.This position is open to Bureau of Land Management (BLM) New Mexico current permanent employees on a competitive appointment and employees that meet Land Management Authority. This includes Bureau of Land Management (BLM) employees in New Mexico, Texas, Kansas, and Oklahoma.This job is open to

• Internal to an agencyCurrent federal employees of this agency.
• Career transition (CTAP, ICTAP, RPL)Federal employees who meet the definition of a surplus or displaced employee.
• Land and base managementCertain current or former term or temporary federal employees of a land or base management agency.

Clarification from the agencyThis position is open to Bureau of Land Management (BLM) New Mexico current permanent employees on a competitive appointment and employees that meet Land Management Authority. This includes Bureau of Land Management (BLM) employees in New Mexico, Texas, Kansas, and Oklahoma. Due to this position being open Internal to current permanent BLM-NM employees only, ICTAP eligibilities will not receive consideration.Duties

• Develop and formulate office(s) budget for multiple accounts with various sub-activities and/or funding sources
• Purchase supplies and equipment using simplified acquisition procedures through the DOI integrated charge card program.
• Prepare travel documents (authorizations and vouchers) in the automated travel system.
• Enter and/or validate time and attendance records in the automated payroll system.
• Provide general information concerning office(s) operations to the public both orally and in writing.
• Monitor the overall status of the fleet to include vehicle repairs, inspections, and maintenance as needed.
• Assist property management officials and/or property specialists to ensure accuracy of ownership and custody of all personal property.

Requirements Conditions of Employment

• U.S. Citizenship required.
• May be required to complete background investigation and drug screening.
• Meet Selective Service Registration Act requirement for males.
• Must provide resume and supporting documents (See required documents).
• You cannot hold an active real estate license, nor can you have an interest or hold stocks in firms with interest in Federal Lands.
• If you are a new employee in the Federal government, you will be required to complete a one-year probationary period.
• Selectee will be required to participate in the Direct Deposit Electronics Funds Transfer Program.

QualificationsIn order to qualify, you must meet the experience requirements described below. Your resume must clearly describe your relevant experience.MINIMUM QUALIFICATIONS: To be considered minimally qualified for this position, you must demonstrate that you have the required specialized experience for the respective grade level in which you are applying:GS-07:Specialized Experience: Applicants must have at least one year of specialized work experience equivalent to the GS-6 grade level in the Federal service (obtained either in the private or public sectors) performing the following: (1) Analyzing historical budget and financial data as a preliminary to budget preparation; (2) Preparing travel documents (authorizations and vouchers) in an automated travel system; (3) Entering and/or validating time and attendance records in the automated payroll system; (4) Providing assistance in the completion of records reviews, inventories, and/or dispositions in accordance with records schedule.TIME-IN-GRADE REQUIREMENTS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible. One year at the GS-06 is required to meet the time-in-grade requirements for the GS-07 level. (Must submit your SF-50 that shows Time-in-Grade eligibility and reflects your title, series, and grade. No award SF-50 will be accepted).Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement.IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).Volunteer Experience: Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.You must include months, years and hours per week worked to receive credit for your work and/or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours are prorated. You will not receive any credit for experience that does not indicate exact hours per week or is listed as varies .EducationThere is no substitution of education for experience at the grade level(s) of this announcement.Additional information

• Any individual who is currently holding, or has held within the previous 52 weeks, a General Schedule position under non-temporary appointment in the competitive or excepted service, must meet time-in-grade requirements (must have served 52 weeks at the next lower grade or equivalent in the Federal service). Time-in-grade requirements must be met by the closing date of this announcement.
• You may be required to travel overnight away from home up to 5 nights per month. You must obtain a government charge card for travel purposes.

Physical Demands: The work is typically sedentary. Some work may require periods of walking, standing, bending, or driving a motor vehicle. The incumbent may frequently lift relatively light boxes, materials, and supplies and/or carry file folders, copied materials, books, and other similar materials.Working Conditions: Work is typically located in an adequately lighted, heated, and ventilated office environment. The work environment may involve everyday risks or discomforts that require normal safety precautions typical of such places as offices, mail distribution centers, meeting and training rooms. libraries, or motor vehicles.The Bureau of Land Management has determined that the duties of this position are suitable for telework and the selectee may be allowed to telework with supervisor approval.Certain incentives (such as Recruitment, Relocation or Student Loan Repayment) may be authorized to eligible selectees. If eligible and qualified, you may be offered a recruitment or relocation incentive. The decision to offer an incentive will be made on a case-by-case basis and is neither promised nor guaranteed. For information visit: Recruitment Incentive or Relocation Incentive or Student Loan Repayment.Career Transition Assistance Program (CTAP): For information on how to apply as an ICTAP or CTAP eligible see To be well-qualified and exercise selection priority for this vacancy, displaced Federal employees must be rated at 90 or above on the rating criteria for this position.If you are unable to apply online or need to fax a document you do not have in electronic form, please contact Felicia Bradfute at ...@blm.gov.

• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How You Will Be EvaluatedYou will be evaluated for this job based on how well you meet the qualifications above.A review of your resume and supporting documentation will be made and compared against your responses to the Occupational Questionnaire to determine if you are qualified for this job. If a determination is made that you have inflated your qualifications or experience, you may lose consideration for this position. Please follow all instructions carefully; errors or omissions may affect your rating.You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the additional assessments required for this position.In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires successful completion of additional assessments, including a subject matter expert (SME) resume review. These assessments measure the critical competencies listed below that are required to successfully perform the job.Candidates who apply under Competitive Merit Promotion procedures will undergo a quality review to determine if they are highly qualified based on the content of their resume and their responses to the questionnaire. Best qualified candidates will be referred if all required supporting documentation has been provided.Candidates who apply under Noncompetitive Merit Promotion procedures will undergo a quality review to determine if they are minimally qualified based on the content of their resume and their responses to the questionnaire. Qualified candidates will be referred if all required supporting documentation has been provided.You will be evaluated on the following competencies:

• Computer Skills
• Customer Service
• Problem Solving
• Technical Competence
• Writing

Performance Appraisals: In the evaluation process, due weight will be given to job related experience, education, training, incentive awards and performance appraisals. Applicants must have a performance rating of at least the equivalent of fully successful to be eligible for promotion or placement. Applicants may provide a copy of a performance appraisal of record dated within the last 18 months. If the applicant is unable to provide a performance appraisal of record dated within the last 18 months, the applicant may provide a written explanation as to why.Recruitment incentive awards: Applicants that have received recruitment incentive awards during the last two years, must list them on their resume.

• BenefitsA career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.Review our benefitsEligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
• Required DocumentsAs a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.?The following documents are required and must be submitted by 11:59 PM (EST) on 12/19/2024.
• Resume which includes a list of all significant jobs held and duties performed, with dates specified in month and year format, and indicate hours worked per week. If military or civilian, please include your rank and/or grade.
• A complete Occupational Questionnaire
• Other Supporting Documents, if applicable, such as:
• Current BLM-NM Federal employees: Your most recent Notification of Personnel Action (SF-50 or equivalent) showing that you are/were in the competitive service, as well as the highest grade (or promotion potential) held, on a permanent basis and containing information which shows you meet time-in-grade (e.g., STEP increase, etc.) You must submit an SF-50(s) that shows permanent (career/career/conditional tenure) and competitive service eligibility to be considered. No award SF-50 will be accepted.
• Documentation for the Land Management Workforce Flexibility Act (LMWFA) eligibility, which includes ALL Appointment AND Termination SF-50s for EACH appointment as well as ALL performance evaluations, for each qualifying period of temporary employment claimed.
• Documentation for Career Transition Assistance Plan (CTAP) consideration if you are a displaced Federal employee within the local commuting area. You must include: 1) Proof you are a displaced Federal employee, e.g., RIF Separation Notice, Notice of Proposed Removal, etc; 2) SF-50s (Notifications of Personnel Action) showing career/conditional tenure competitive status, promotion potential and duty location; and 3) your most recent performance appraisal. To exercise selection priority, displaced or surplus Federal employees must be rated well-qualified 90 or above on the rating criteria for this position.
• Any other supporting documentation required for verification as described in the announcement.
Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc.Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees fromschools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
• How to ApplyTo apply for this position: You must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below. To receive consideration, the complete application package must be submitted by 11:59 PM (EST) on 12/19/2024. WE DO NOT ACCEPT HARD-COPY OR E-MAIL APPLICATION PACKAGES.
• Select Apply. If you are not logged in, you will be prompted to login or create an account.
• Prompted to Start the Application Process by selecting Start Application.
  • Click here for USAJobs Help with How to create an application
  • To PREVIEW the application questionnaire, select the following link:
• Select or add the resume you want to use for this application. Click here on how to build a resume in USAJOBS.
• Select documents you want included in this application.
• Review package to acknowledge your documents were reviewed.
• Select if you want to include your demographic information.
• After reading and certifying the application is true and submitted in good faith, select Continue to Agency Site.
• Follow onscreen prompts and instructions to complete your application.
• Add the supporting documents by indexing your documents with the dropdown.
  • Upload any missing required documents or optional documents.
• Review and Submit Application.
• While logged in, you can check the status of your application by selecting + next to the job title for this position.
• You can review or revise your application at any point during the open period of the announcement.
  • To update an application, you should log into your USAJOBS account and select + next to the job title for this position. Select Update Application for this job.
  • Note: When you click Update Application, you will be prompted to re-select your documents from USAJOBS. Documents submitted with the first application will no longer be associated with the applicant record. So it is important that you select all documents you want to use in the re-application.
• To verify the status of your application, log into your USAJOBS account (Welcome | Login.gov), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit:
Agency contact informationFelicia BradfuteEmail...@blm.govAddressBLM New Mexico State OfficeBLM New Mexico, NM-951301 Dinosaur Trail Santa Fe, NM 87508USNext stepsOnce the Occupational Questionnaire is received you will receive acknowledgement that your submission was successful. If you are among the most qualified candidates and your name is referred to the hiring official, you may be contacted directly for a possible interview. You will be notified of the status of your Application Package at the time candidates are referred for consideration, and when the selection process is complete.This announcement may be used to fill additional positions if identical vacancies occur within 90 days of the issue date of the referral certificate.
• Fair and TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

Required Documents?The following documents are required and must be submitted by 11:59 PM (EST) on 12/19/2024.

Resume which includes a list of all significant jobs held and duties performed, with dates specified in month and year format, and indicate hours worked per week. If military or civilian, please include your rank and/or grade.

A complete Occupational Questionnaire

Other Supporting Documents, if applicable, such as:

• Current BLM-NM Federal employees: Your most recent Notification of Personnel Action (SF-50 or equivalent) showing that you are/were in the competitive service, as well as the highest grade (or promotion potential) held, on a permanent basis and containing information which shows you meet time-in-grade (e.g., STEP increase, etc.) You must submit an SF-50(s) that shows permanent (career/career/conditional tenure) and competitive service eligibility to be considered. No award SF-50 will be accepted.
• Documentation for the Land Management Workforce Flexibility Act (LMWFA) eligibility, which includes ALL Appointment AND Termination SF-50s for EACH appointment as well as ALL performance evaluations, for each qualifying period of temporary employment claimed.
• Documentation for Career Transition Assistance Plan (CTAP) consideration if you are a displaced Federal employee within the local commuting area. You must include: 1) Proof you are a displaced Federal employee, e.g., RIF Separation Notice, Notice of Proposed Removal, etc; 2) SF-50s (Notifications of Personnel Action) showing career/conditional tenure competitive status, promotion potential and duty location; and 3) your most recent performance appraisal. To exercise selection priority, displaced or surplus Federal employees must be rated well-qualified 90 or above on the rating criteria for this position.
• Any other supporting documentation required for verification as described in the announcement.

Do not submit photographs with your application package. Documents with photographs may not be seen by hiring officials - you must remove your image from any badges, licenses, etc.Do not upload Adobe portfolio documents. Adobe portfolio documents are not viewable by our agency's staffing offices.If you are relying on your education to meet qualification requirements:Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees fromschools accredited by accrediting institutions recognized by the U.S. Department of Education.Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.How to ApplyTo apply for this position: You must complete the occupational questionnaire and submit the documentation specified in the Required Documents section below. To receive consideration, the complete application package must be submitted by 11:59 PM (EST) on 12/19/2024. WE DO NOT ACCEPT HARD-COPY OR E-MAIL APPLICATION PACKAGES.

Select Apply. If you are not logged in, you will be prompted to login or create an account.

Prompted to Start the Application Process by selecting Start Application.

• Click here for USAJobs Help with How to create an application
• To PREVIEW the application questionnaire, select the following link:

Select or add the resume you want to use for this application. Click here on how to build a resume in USAJOBS.

Select documents you want included in this application.

Review package to acknowledge your documents were reviewed.

Select if you want to include your demographic information.

After reading and certifying the application is true and submitted in good faith, select Continue to Agency Site.

Follow onscreen prompts and instructions to complete your application.

Add the supporting documents by indexing your documents with the dropdown.

• Upload any missing required documents or optional documents.

Review and Submit Application.

While logged in, you can check the status of your application by selecting + next to the job title for this position.

You can review or revise your application at any point during the open period of the announcement.

• To update an application, you should log into your USAJOBS account and select + next to the job title for this position. Select Update Application for this job.
• Note: When you click Update Application, you will be prompted to re-select your documents from USAJOBS. Documents submitted with the first application will no longer be associated with the applicant record. So it is important that you select all documents you want to use in the re-application.

To verify the status of your application, log into your USAJOBS account (Welcome | Login.gov), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit:

Agency contact informationFelicia BradfuteEmail...@blm.govAddressBLM New Mexico State OfficeBLM New Mexico, NM-951301 Dinosaur Trail Santa Fe, NM 87508USNext stepsOnce the Occupational Questionnaire is received you will receive acknowledgement that your submission was successful. If you are among the most qualified candidates and your name is referred to the hiring official, you may be contacted directly for a possible interview. You will be notified of the status of your Application Package at the time candidates are referred for consideration, and when the selection process is complete.This announcement may be used to fill additional positions if identical vacancies occur within 90 days of the issue date of the referral certificate.Fair & TransparentThe Federal hiring process is set up to be fair and transparent. Please read the following guidance.

• Criminal history inquiries
• Equal Employment Opportunity (EEO) Policy
• Financial suitability
• New employee probationary period
• Privacy Act
• Reasonable accommodation policy
• Selective Service
• Signature and false statements
• Social security number request