Location: Auburn,AL, USA
Position Details
Position Information
Requisition Number S4014P Home Org Name Jefferson County Division Name AL Cooperative Extension System Position Title Administrative Support Associate - Jefferson County Job Class Code DA06A/B Appointment Status Full-time Part-time FTE Limited Term Yes Limited Term Length Job Summary
This position is located at the Hanna Center in Birmingham, AL
The Alabama Cooperative Extension System (ACES/AAES) is excited to announce the recruitment for an Administrative Support Associate I/II. This role provides essential services, advice, and assistance with administrative, financial, and clerical tasks, as well as other support for programs at the Birmingham Botanical Gardens, C. Beaty Hanna Horticulture Center.
Auburn University is more than just an institution; it's a vibrant community where real people come together to make a difference. Our commitment to students, employees, communities, and our world runs deep, and it's reflected in every corner of our campus and beyond.
Life-Changing Impact: At Auburn, our work changes lives. Whether it's groundbreaking research, innovative teaching, administrative operations or community outreach, every effort contributes to positive change. We're not just clocking in; we're making a lasting difference in the lives of others.
How We Support You: Auburn cares for its greatest assets-its employees. Generous benefits, educational opportunities, and a supportive work environment make it a place where you can thrive. From health insurance to retirement plans, we've got you covered. Learn more about how we support employees by visiting aub.ie/working-at-auburn.
Come and Stay: The median length of employment for an Auburn employee is 10 years. That's because Auburn invests in its people. We're not a revolving door; we're a family. The Auburn Family. We grow together, learn together, and build lasting relationships.
Essential Functions
* Performs multiple duties which are a mix of administrative and clerical in nature, which may include but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, mail distribution, answering phones, organizing mail, purchasing/ordering supplies, and website maintenance.
* Provides budget preparation, tracking, monitoring and auditing, payroll processing, travel/expense voucher processing and other accounting and financial tasks.
* Advises staff, students, administrators, and clients of standard policies or procedures.
* Acts as a point of contact to other departments, students, faculty, customers, and outside agencies/vendors on behalf of manager, director, or department head.
* Manipulates and prepares data and other information, databases, or reports using a computer.
* May perform some administrative duties such as budget coordination, human resources administration (beyond payroll entry), collection and disbursement of cash, checks, and other negotiable items, preparation of reports, documents, and presentations, or coordination of complex projects or events.
Minimum Qualifications
Minimum Qualifications
Level I:
* High school diploma or equivalent.
* 2 years experience in clerical and administrative support services.
Level II:
* High school diploma or equivalent.
* 4 years experience in clerical and administrative support service. Experience must include at least 2 years at the preceding level or equivalent.
Substitutions allowed for Experience: When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
Minimum Skills, License, and Certifications
Minimum Skills and Abilities
Knowledge of office rules, procedures and operations that require previous training and experience to perform.
Minimum Technology Skills Minimum License and Certifications
Desired Qualifications
Desired Qualifications
* Proficiency with computers and software programs including Windows, Microsoft Office, Word, Excel, PowerPoint, Access and other similar programs is essential.
* Experience and knowledge of Quicken, ADOBE and publisher software; experience updating websites and the utilization of social media in the workplace and skilled with multi-tasking are highly desirable.
Posting Detail Information
Salary Range $31,200-$45,800 Job Category Administrative Working Hours if Non-Traditional City position is located in: Birmingham State position is located: AL List any hazardous conditions or physical demands required by this position Posting Date 10/09/2024 Closing Date 10/22/2024 EEO Statement
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.
Special Instructions to Applicants Quick Link for Internal Postings
Documents Needed to Apply
Required Documents
* Resume
* Cover Letter
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
* * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
* AcademicKeys
* The Chronicle of Higher Education
* DiversityJobs
* HigherEdJobs
* HERC (Higher Education Recruitment Consortium)
* Indeed
* RecruitMilitary
* The Tuskegee News
* Professional organization or journal
* Veterans Assistance Services
* Disability Assistance Services
* State Employment Service
* Social Media
* AU Job Bulletin
* Notified by an Auburn employee
* College or university Career Services
* I went to the AU Employment Website directly (www.auemployment.com)
* Other
* * Please select the answer that best describes your current employment relationship with Auburn University.
* Not a current Auburn employee
* Current Auburn employee in position less than one year
* Current Auburn employee in position more than one year
* * Do you have a high school diploma or equivalent?
* Yes
* No
* * Do you have 2 years of experience in clerical and administrative support services OR a degree to use in lieu of years of experience?
* Yes
* No