Location: Greenville,SC, USA
Job Title Administrative Support Associate - Journey Position Number 969043 Vacancy Open to All Candidates Time-Limited No Department Homepage Advertising Department SURGERY Division ECU Health/BSOM Classification Title 10421 Administrative Support Associate Competency Level 2 - Journey Working Title Administrative Support Associate Number of Vacancies 1 Full Time Equivalent (FTE) 1.0 Full Time or Part Time Full Time Recruitment Range $33,540 - $43,168 Anticipated Hiring Range $35,779 - $38,663 Salary Grade Equivalency GN04 Work Schedule Monday - Friday Work Hours 8:00am - 5:00pm Position Location (City) Greenville Job Category Staff - Office/Clerical Organizational Unit Overview
The Department of Surgery is a multi-faceted organization in a complex organizational structure. It is a department within the School of Medicine with the attendant responsibility for patient care, medical education and research. The Chair of the department is also the Chief of Surgical services for the hospital and, as such, has a broad range of activities including administration of the OR; allocation of scarce OR resources; adequacy of surgical beds; and credentialing of hospital surgical staff.
The department includes full-time faculty members in the sections of: general & bariatric surgery, pediatric surgery, plastic surgery, surgical oncology, transplant surgery, trauma & acute care surgery. The department faculty provide surgical care to the people of eastern North Carolina, including pre-operative and post-operative care. The department provides surgical education to medical students and residents every day of the year. The department also has a vibrant research program including funded grants and clinical trials. The employees in the department support the clinical, education and research work of the department. To accomplish these tasks requires a highly competent, appropriately classified, and an adequately paid staff.
Job Duties
The Department of Surgery at ECU's Brody School of Medicine is seeking a full-time time Administrative Support Associate to join its Administrative and Accounting team. This position will will provide comprehensive accounting support, financial reporting support, reconciliation of reports, procurement of supplies and equipment, and coordination of travel for the Department of Surgery.
Specific duties include, but are not limited to: being responsible for the payment of invoices and the procurement of all equipment and supplies for the Department of Surgery; being a key internal resource on the policies & procedures associated with the University ProCard, and daily interaction with ECU Staff, physicians, vendors, and residents regarding the status of requisitions and purchase orders, problems regarding outstanding balances, software requests, moving requests, surplus management, or when to expect a reimbursement for travel, etc. This position will also serve as the main contact person for all facilities, inventory, and telecommunication requests for the Department.
Minimum Education/Experience
High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
License or Certification required by statute or regulation
None
Preferred Experience, Skills, Training/Education
Accounting experience preferred.
License or Certification required by the Department
None
Special Instructions to Applicant
* Please ensure your full range of knowledge, skills, abilities, experience and education are listed on your application. Do not write 'see resume' on your application when completing the job duties section.
* If you answer the questions at the end of the application, please ensure your application reflects the knowledge, skills, abilities and experiences to support your answers (see job duties section of previous employment).
* Failure to answer the questions at the end of the application will not preclude your application from being considered but may result in your application not receiving full consideration of your knowledge, skills, and abilities.
* Applicants must be currently authorized to work in the United States on a full-time basis.
Job Open Date 11/25/2024 Job Close Date - Positions will be posted until 11:59 p.m. EST on this date; If no closing date is indicated, the position will be posted until filled and may close at any time after the recruitment has been completed. 12/06/2024 Open Until Filled No Quick Link for Direct Access to Posting Alternate option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on budget, UNC salary administration, and/or candidate qualifications.
AA/EOE
East Carolina University is an equal opportunity and affirmative action employer who is committed to workforce success and cultivating a culture of care, belonging and opportunity for our faculty, staff and learners and all stakeholders. All qualified applicants will receive consideration for employment without regard to their race/ethnicity, color, genetic information, national origin, religion, sex, sexual orientation, gender identity, age, disability, political affiliation, or veteran status.
Individuals requesting accommodation under the Americans with Disabilities Act Amendments Act (ADAAA) should contact the ADA Coordinator at (252) ###-#### (Voice/TTY) or ...@ecu.edu.
Eligibility for Employment
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. ECU participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States. If highest degree earned is from an institution outside of the U.S. and its territories, final candidates are required to have their degree validated as equivalent to the degree conferred by a regionally accredited college or university in the U.S.
Department for People Operations, Success, and Opportunity
If you experience any problems accessing the system or have questions about the application process, please contact the Department for People Operations, Success, and Opportunity at (252) ###-#### or toll free at 1-866-###-#### or send an email to ...@ecu.edu. Our office is available to provide assistance Monday-Friday from 8:00-5:00 EST.