Administrative Support II
: Job Details :

Salary : $55,184.64 - $70,494.00 AnnuallyLocation : Oregon, ORJob Type: Full TimeJob Number: 2025-01-1055Department: Parks and RecreationDivision: Park MaintenanceOpening Date: 12/23/2024Closing Date: 1/10/2025 5:00 PM PacificFLSA: Non-ExemptBargaining Unit: LOMEAThe PositionThe City of Lake Oswego is looking for a dependable, responsible contributor committed to professionalism, excellence and success. This position performs a variety of project administrative support functions, goals, activities and events. Key Responsibilities

Performs typing assignments: proofreads, researches, gathers, compiles, and computes information and figures of a variety of reports

Performs a variety of project administrative support functions

Plans, organizes, and conducts project activities and events, including carrying out logistical arrangements; provides appropriate and timely communication of project status.

Develops, produces, and distributes program materials for public information, community involvement and program activities and events; prepares reports, written correspondence, contractual agreements, and routine publicity, including press releases and public service announcements, flyers and posters, etc.

Maintains accurate and up to date records and project data; develops and uses spreadsheets, data bases and other computer applications to manage project activities and track associated costs.

Conducts research and information gathering assignments for the department.

Sets up and maintains filing systems, manuals, records, and spreadsheets.

Performs bookkeeping and/or accounting/budgeting-related duties.

Maintain records to include filing, data entry, reporting and documentation Including but not limited to contracts, insurance information, background checks, invoice processing and department statistics

Administer registration and reservation software and system management

Back up coverage for front desk staff

Communicate with customers utilizing electronic methods, direct contact and postal mailings

Assists in recruitment of seasonal staff.

Model respect for diversity, equity and inclusion in the workplace.

Performs other duties of a similar nature or level.

Minimum QualificationsKnowledge of:

• City policies, rules and regulations related to the area of assignment
• Operations, procedures, rules, and precedents of department where assigned.
• Account and statistical record keeping.
• Modern office methods, practices, procedures, and equipment.
• Customer service programs and employee communication.
• Internet, databases and reference manuals.
• Personal computers and related software applications.
• Conflict resolution and consensus building techniques.
• Work organization and delegation principles
• Personal computers and related software applications.

Skills and Abilities to:

• Write clear and concise reports, letters, and other written material.
• Communicate effectively with coworkers, management, elected officials and the general public, and display excellent interpersonal skills and awareness of controversial and/or sensitive issues
• Establish and maintains courteous, professional and effective working relationships with employees, citizens, vendors and/or any other representatives of the community.
• Prepare and maintain a variety of records and reports.
• Perform responsible and difficult office assistance work with speed and accuracy.
• Keep and maintain financial and statistical records.
• Analyze situations accurately and take effective course of action.
• Maintain confidentiality of private and sensitive information and documents.
• Prepare and implement work plans for special projects.
• Exercise good judgment in the performance of job duties, demonstrating tact and resourceful problem solving.
• Organize resources and establish priorities.
• Interpret local, state and federal laws and regulations.
• Promote positive public relations.
• Use personal computers and related software applications, including Microsoft Outlook, Word and Excel as well as graphics programs.
• Evaluate or summarize data.
• Provide good customer service.
• Comply with safety requirements of the position and actively promote safe work practices.

Education and Experience RequirementsPriority consideration will be given to applicants with two years related work experience; ability to type 45 wpm; proficient working knowledge of MS Office Suite (Word, Excel, Publisher) MS Outlook, Adobe Acrobat, Adobe Contribute, ACDSee or Photoshop, file/folder management of shared servers, internet-based registration systems, marketing promotions and tracking. The ideal candidate will be a resourceful team player who thrives in an environment requiring the ability to effectively prioritize and juggle multiple concurrent projects and deadlines. Candidates will be personable and professional; whose strengths include an ability to build rapport and communicate effectively with internal and external customers. Strong candidates will display exemplary planning and organizational skills with a high degree of attention to detail and work with minimal supervision. The selected candidate will need to deal with openness to new ideas and concepts, and work cooperatively in a group setting. This position is represented by the Lake Oswego Municipal Employees' Association and is also subject to mandatory participation in electronic funds transfer (EFT) for payment of net wages (i.e., Direct Deposit or PayCard).For a complete list of the essential duties, knowledge, skills and abilities required, and physical and mental demands please review the complete job description at Supplemental InformationApplication Process: You may visit our web site at to access the online application process. Resumes will not be accepted in lieu of a completed job application. The City application must be submitted to by: Friday, January 10th, 2025 at 5:00 pm.The City of Lake Oswego is committed to fostering a workplace where new ideas and diverse perspectives are valued. This involves hiring a workforce that reflects a variety of skills, expertise, and life experience, including those who may come from a non-traditional background. We will consider any equivalent combination of knowledge, skills, education, and experience that meet the minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role. The City is an Equal Opportunity Employer. All qualified persons will be considered for employment without regard to race, color, religion, sex, national origin, age, marital status, familial status, gender identity and expression, sexual orientation, disability, any other consideration made unlawful under any federal, state, or local law. As part of our commitment, The City of Lake Oswego will ensure that persons with disabilities are offered reasonable accommodations. Please email your accommodation request to before the application deadline.SUMMARY OF EMPLOYEE BENEFITSAFSCME / Lake Oswego Municipal Employees' Association (LOMEA)The following material is a brief summary of each benefit and does not replace or supersede any provisions of the insurance contracts.MEDICAL INSURANCEYou may choose between a traditional indemnity plan or a health maintenance organization (HMO) plan. Coverage includes you and your dependents. Each plan includes a vision and prescription drug benefit.Under the indemnity plan, Aetna Medical, once the participating provider out-of-pocket limit has been met, this plan will pay 100% of covered charges for participating and network not available providers. If you select Aetna Medical, your vision benefit will be provided by VSP Well Vision.The HMO plan, Kaiser Permanente, guarantees delivery of necessary health services, which is provided exclusively by their own providers. DENTAL INSURANCEThe City provides a choice of comprehensive coverage through Moda Health (Delta Dental) and Kaiser Permanente. With your choice, you will have access to a plan that includes preventive, routine and major dental care, as well as orthodontic benefits (for child dependents only). LIFE INSURANCEThe City pays for your basic life insurance in the amount of $50,000, and accidental death and dismemberment in the amount of $50,000. You can choose to purchase supplemental life insurance for you and/or your spouse in increments of $10,000. You may also purchase life insurance in the amount of $2,000 for each eligible dependent at minimal cost. (Standard Life Insurance Company).LONG TERM DISABILITY INSURANCEThe City provides you with a long-term disability (LTD) insurance plan which guarantees that you will receive 60% of your salary, up to $4,000, following a 90-day waiting period. (Standard Life Insurance Company).WORKERS' COMPENSATION INSURANCEYou are provided workers' compensation insurance in accordance with Oregon Revised Statutes. PUBLIC EMPLOYEES RETIREMENT SYSTEMS (PERS)The City of Lake Oswego is a member of the Oregon Public Employees Retirement System (PERS). Benefits paid by PERS are funded from two sources:

• member contributions* paid on your behalf by the City; and
• employer contributions*.

(*Contributions are made six months after employment unless you are currently a member of PERS). You become vested with PERS when contributions have been made in each of five calendar years.EMPLOYEE ASSISTANCE PROGRAMYou and your family can receive up to six (6) free confidential counseling sessions per incident per year, as well as other benefits, such as free legal consultation and first time home owner assistance. EAP coverage is provided by uprisehealth.VOLUNTARY EMPLOYEE BENEFITS ACCOUNT (VEBA)The City has established a Voluntary Employee Benefits Account (VEBA) to be used for medical expenses pre and post retirement. The City will contribute a dollar amount into your account as specified with the terms of the LOMEA collective bargaining agreement as authorized by IRS Code 501(c)(9). Additional information available in Human Resources.OPTIONAL BENEFITSDeferred Compensation - The City offers a deferred compensation plan through MissionSquare Retirement. Your participation in this plan is voluntary, and you will need to make the contributions to the plan(s).Flexible Spending Account - The City offers a Flexible Spending Account Program after your have been employed with the City for six months. FSA's allow eligible employees to pay for non-covered health related expenses and child care expenses with tax-free income. In addition, you may use the FSA Premium Only Account to help cover the cost of your portion of the City's medical and dental insurance premiums. You do not need to wait six months to participate in the premium only portion.HOLIDAYSThe City of Lake Oswego recognizes the following paid holidays during the calendar year.1. Four hours New Years Eve*2 New Year's Day3. Martin Luther King's Birthday4. President's Day 5. Independence Day6. Labor Day7. Memorial Day8. Veteran's Day9. Thanksgiving Day10. The Friday Following Thanksgiving Day11. Four Hours Christmas Eve*12. Christmas Day13. Personal Holiday14. Juneteenth*When Christmas Eve or New Year's Eve falls on Monday through Friday. Employees who are scheduled to work during the day holiday shall be credited with four (4) hours of Holiday Pay.VACATIONPaid vacation time accrues on a yearly basis as follows: 0-3 years: 12 days (8 hrs per month)4-9 years 16.5 days (11 hrs per month)10-15 years 21.5 days (14.33 hrs per month)16-19 years 23.5 days (15.66 hrs per month)20+ 25 days (16.67 hrs per month)Vacation may be accrued to a maximum of two years with the approval of your supervisor.SICK LEAVESick leave accrues on a monthly basis at a rate of eight hours per each month worked. Sick leave may be used when you are unable to work due to illness or injury, or to attend a member of the immediate family when they are sick or injured. (Immediate family is defined as spouse, children, mother, father, sister, brother, or other relative residing in your household. Sick leave may be accumulated to 135 days. Anything over 135 days will be transferred to employees VEBA account.