Location: Collinsville,IL, USA
Administrative Office Support
* Part Time
* Collinsville, IL
* Local candidates for this request.
* $20 to $25/hr.
* Routinely work Tu & Thurs 9.00 am to 3.00 pm (these hours could be adjusted as needed up to 20 hours)
* Start January 2025 for Calendar year 2025
* 1 person for 180 days
* Some Mondays as needed
Job Description:
* Printing, Shipping, Scanning
* Reports
* Notifications
* Application
* Landfill, BOW, CCR items
* Scan, Save Hard Copies from Mail
* Permits
* Other agency communication
* Agency Report Logistics
* Routine Meeting Logistics
* Workshop/Big Meeting Prep
* Annual workshop held in Collinsville
* EHS Dallas planning
* (Potentially) CCR public meeting tasks
* Collinsville Office Support
* Collinsville Office Mail
* Collinsville Logistics
Steps Involved:
* Creating a FedEx label
* Accessing PDFs on OneDrive, SharePoint or via email
* Printing/scanning via Papercut/through email
* (Potentially) Adding FedEx confirmation receipts to associated record
* Scan via Papercut
* Save record in OneDrive, SharePoint as directed
* Verification that Copy of Signed Report Saved
* Verification that copy of Mail Delivery Saved
* Both on-line/Teams and in-person meeting scheduling and coordination including scheduling meetings, reserving rooms, providing food and drinks, etc.
* Conference rooms, internal and external
* Book hotel venues
* Lunch, food arrangement
* Refill drink fridge as needed
* Refill paper in printer
* Help keep lunchroom tidy
* Keep up on FedEx supplies
* Office day lunch set up, tear down
* Pick Up mail from internal Mailboxes
* Pick Up Mail from Black Mailbox in Foyer
* Distribute Mail to office Employees
* Approving Invoices in Maximo
Skills:
* Knowledge of computer skills, including Adobe, Microsoft Outlook, TEAMS Video Meetings, EXCEL, WORD
* Attention to detail
* Organizational skills
* Both hard copy and on-line file organization and assurance that records are complete and up to date.
* Familiar with TEAMs Video Meeting Logistics
* Good Communication Skills
* Be able to work with the TEAM and collect consensus of group and move forward with a plan
* Self-Managing
* Recognize that something needs to be done before directed to do something
* Recognize that something needs to be done before directed to do something
* Able to be trained to do specific tasks to assist Collinsville Personnel
Note:
* Local candidates for this request.
* $20 to $25/hr.
* Routinely work Tu & Thurs 9.00 am to 3.00 pm (these hours could be adjusted as needed up to 20 hours)
* Start January 2025 for Calendar year 2025
* 1 person for 180 days
* Some Mondays as needed
*
Pay Range: $22.00 - $25.00
The specific compensation for this position will be determined by a number of factors, including the scope, complexity and location of the role as well as the cost of labor in the market; the skills, education, training, credentials and experience of the candidate; and other conditions of employment. Our full-time consultants have access to benefits including medical, dental, vision and 401K contributions as well as any other PTO, sick leave, and other benefits mandated by appliable state or localities where you reside or work.
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