Location: all cities,AL, USA
Position Details
Position Information
Requisition Number S3974P Home Org Name Animal Sciences Division Name College of Agriculture Position Title Administrative Support Specialist Job Class Code DB03A/B Appointment Status Full-time Part-time FTE Limited Term No Limited Term Length JobSummary
The Department of Animal Sciences seeks candidates for an Administrative Support Specialist I/II position to manage the daily operation of the Department of Animal Sciences office while assisting the Department Head and faculty members with any tasks necessary to support instruction,research, and extension programming.
This position provides direct administrative support to the Department Head, which will include managing calendars, scheduling, and travel. To learn more about the Department of Animal Science, please visit:
Auburn University is more than just an institution; it's a vibrant community where real people come together to make a difference. Our commitment to students, employees, communities, and our world runs deep, and it's reflected in every corner of our campus and beyond.
Life-Changing Impact: At Auburn, our work changes lives. Whether it's groundbreaking research, innovative teaching, administrative operations or community outreach, every effort contributes to positive change. We're not just clocking in; we're making a lasting difference in the lives of others.
How We Support You: Auburn cares for its greatest assets-its employees. Generous benefits, educational opportunities, and a supportive work environment make it a place where you can thrive. From health insurance to retirement plans, we've got you covered. Learn more about how we support employees by visiting aub.ie/working-at-auburn
Come and Stay: The median length of employment for an Auburn employee is 10 years. That's because Auburn invests in its people. We're not a revolving door; we're a family. The Auburn Family. We grow together, learn together, and build lasting relationships.
Sweet Home Alabama: The Auburn/Opelika area exudes small-town charm and warmth. With cozy traditions, excellent schools, and vibrant downtowns, it's a place where you'll feel at home. Plus, we're centrally located in the Southeast with easy access to Atlanta, Birmingham, and the Gulf of Mexico beaches.
A Place for Everyone: We are committed to fostering an environment where everyone feels valued and respected, and we celebrate our unique perspectives, backgrounds, and experiences. When you work at Auburn, you're a part of a rich tapestry of individuals who bring their authentic selves to the table to create a welcoming and engaging university community.
Essential Functions
Duties include but are not limited to the following:
* Assisting the Department Head, faculty and staff with departmental event management, including advertising and promotion.
* Development of communication resources for departmental marketing, including an electronic newsletter and social media management.
* Providing support to faculty, staff, and graduate students.
* Serve as departmental liaison with Dean's office, AU Telecom, AU OIT, AU Access Control, AU Mail Services, express mail providers, and other outside providers.
* Scheduling all Animal Science courses each semester.
* Managing undergraduate/graduate/international student hiring processes.
* Facilitating building maintenance requests and tracking completion, and serving as the departmental point of contact for work order and surplus requests.
* Performs a variety of clerical duties, which may include (but not limited to): typing & correspondence, filing/folders, recordkeeping/compilation/data entry, calendars and scheduling, mail distribution, limited supervision of clerical or student work, other support duties of similar difficulty.
Minimum Qualifications
Minimum Qualifications
Level I: High school diploma or equivalent plus 4 years of experience in administrative support services.
Level II: High school diploma or equivalent plus 6 years of experience in administrative support services.
Degrees may substitute for years of experience.
Minimum Skills, License, and Certifications
Minimum Skills and Abilities
The successful candidate must have excellent interpersonal communication and organizational skills and have demonstrated ability to multi-task, set priorities, meet deadlines, and work both independently and as part of a team.
Minimum Technology Skills
Basic knowledge of standard office equipment and procedures. Email,
Internet and various software systems.
Minimum License and Certifications
Desired Qualifications
Desired Qualifications
Desired qualifications include: knowledge and experience with Microsoft Word, Excel, PowerPoint, MailChimp or other email marketing platforms, Adobe, Access, e-mail, Internet, etc.; familiarity with Auburn University administrative and financial policies, procedures, and the AU Banner system is also desired. Other desired skills are knowledge of various office equipment and ability to work with a diverse group of people.
Posting Detail Information
Salary Range $33,700 - $54,300 Job Category Office/Administrative Support Working Hours if Non-Traditional City position is located in: Auburn State position is located: Alabama List any hazardous conditions or physical demands required by this position Posting Date 09/26/2024 Closing Date EEO Statement
AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER. It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action/Equal Employment Opportunity (AA/EEO) strives to ensure an inclusive and equitable working, living, and learning environment for members of the Auburn University community. Please visit their website to learn more.
Special Instructions to Applicants Quick Link for Internal Postings
Documents Needed to Apply
Required Documents
* Resume
* Cover Letter
Optional Documents
Supplemental Questions
Required fields are indicated with an asterisk (*).
* * Please select how you first became aware of this opportunity. Your response helps us determine how we can more effectively reach our candidates.
* AcademicKeys
* The Chronicle of Higher Education
* DiversityJobs
* HigherEdJobs
* HERC (Higher Education Recruitment Consortium)
* Indeed
* RecruitMilitary
* The Tuskegee News
* Professional organization or journal
* Veterans Assistance Services
* Disability Assistance Services
* State Employment Service
* Social Media
* AU Job Bulletin
* Notified by an Auburn employee
* College or university Career Services
* I went to the AU Employment Website directly (www.auemployment.com)
* Other
* * Please select the answer that best describes your current employment relationship with Auburn University:
* Current full-time Auburn or AUM employee within probationary period
* Current full-time Auburn or AUM employee outside of probationary period
* Current part-time Auburn or AUM employee
* Not an Auburn or AUM employee
* * Do you have a high school diploma or equivalent?
* Yes
* No
* * Do you have 4 years of experience in clerical and administrative support services OR a degree to use in lieu of experience?
* Yes
* No