*Staff positions are supportive roles providing support to our rehabilitation mission. Applicants for staff positions do not need to have a barrier to employment to be eligible for these roles.*Peckham Inc. - Administrative Support Specialist
SUMMARYThe Administrative Support Specialist provides comprehensive administrative and clerical support to Peckham's 3rd Party Logistics line of business. This role plays a key part in maintaining and organizing accurate contract information, managing documentation, coordinating and labeling outbound shipments, controlling inbound shipments, and record maintenance. The ideal candidate will have excellent communication, organizational, and attention to detail skills to support a fast-paced mission focused environment. A key function of the role will also be to provide data management through tools like Navision and perform other support functions to support 3PL.
MAIN DUTIES AND RESPONSIBILITIES include the following.- Maintain and organize all hard copies of contract information by specific contract or customer while maintaining confidentiality of information.
- Upload, organize, and maintain all electronic contract records in Novatus ensuring accurate documentation.
- Assist in compliance and regulatory maintenance by creating, updating, and maintaining ISO documents for the department.
- Create purchase orders and maintain all required documents for all purchases made within the department.
- Develop and maintain quarterly charts, and presentations on key metrics and update for business plan reporting to reflect strategic goals.
- Ensure accurate and up-to-date data entry and maintenance in Navision system to support seamless 3PL operations.
- Maintain data in Warehouse Management System (WMS).
- Process receipts into government DD250 system upon shipment arrival to Peckham.
- Process shipments in all systems as well as in government DD250 system.
- Maintain PPWwebsite and assist with inquiries.
- Assist the Senior Vice President of 3PL with projects and initiatives to help improve 3PL.
- Help address and resolve internal shipping issues and ensure thorough documentation to maintain clear traceability of the problem and solution.
OTHER DUTIES AND RESPONSIBILTIES - Maintain a safe and clean work environment
- Assist in the training of people with disabilities as needed.
- Other duties as assigned.
SUPERVISORY RESPONSIBILITIES This position has no supervisory responsibilities.
MINIMUM QUALIFICATIONS - 1-3 years of experience in an administrative or support role
- High school diploma or GED equivalent
- Strong organizational and multitasking skills
- Must pass state and federal background checks
- Must have access to reliable transportation
- Proficiency in Microsoft applications such as Word, Outlook, and Excel
- Possess strong interpersonal skills
PREFERRED QUALIFACTIONS- Experience working in a supply chain or warehouse environment
- Experience using supply chain management software
- Strong written and verbal communication skills
- Advanced multi-tasking, problem solving, and time management skills
- Ability to demonstrate initiative
- Ability to think critically and analytically
- Comfortable with change
PHYSICAL DEMANDSThe physical demands of this position may be reasonably accommodated for individuals with disabilities on a case-by-case basis.
PECKHAM IS AN EQUAL OPPORTUNITY EMPLOYEREEO/AA Employer/Vet/Disabled. Peckham provides equal opportunities and does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, genetic information, height, weight, marital status, veteran status, or any other protected characteristic protected by applicable federal, state, or local law.
REASONABLE ACCOMMODATION FOR APPLYING NOTICEFederal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. If you require assistance or a reasonable accommodation to complete any part of your application please:
- Click HERE and you will be directed to the ILRU Directory to find an agency in your area that can assist you
- Click HERE and you will be directed to the American Jobs Center (AJC) finder to locate a center near you
- Email us at ...@peckham.org
- Call us at (517) ###-####
- Visit us at: 3510 Capital City BLVD, Lansing, MI 48906 (M-F 8am - 4pm)
Examples of reasonable accommodations may include making a change to the application process, providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.
Business Line:3PL and Fulfillment Services
Location:Lansing, MI
Worker Sub-Type:Staff Member