ADMINISTRATIVE SUPPORT SPECIALIST
: Job Details :

Job Title: Administrative Support Specialist

Location: Vienna, VA (Hybrid)

Type: Full-Time

Position Description

Weris is currently seeking an Administrative Support Specialist to assist a Department of Transportation customer's Director. The ideal candidate will possess strong written and verbal communication skills; be skilled at paying attention to detail and able to work independently. This role will require proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.

This is a hybrid role with work performed at least 2 days per week at the customer located in Vienna, VA.

Essential Duties & Responsibilities include but are not limited to the following:

• Provide administrative support to the Director while anticipating needs.
• Manage a complex calendar for professional meetings.
• Track Directors action items and support following up on actions.
• Conduct industry-specific research, organizing important files, and supporting documentation for presentations, conferences, and meetings.
• Submit requests to obtain annual training statistics to support quarterly & annual reporting.
• Prepare and proofread reports and other industry documents relevant to the Institute, sometimes involving data analysis.
• Facilitate monthly All-Hands meetings and coordinate internal program activities.
• Prepare Standard Operating Procedures (SOPs) and other internal documentation.
• Maintain existing filing system.
• Attend meetings, take minutes, and disseminate appropriately.
• Provide backup support to other Training Support Services team members.

Qualifications- Knowledge, Skills, & Abilities:

• 10+ Years experience in a related field.
• Bachelors Degree (May be substituted in part for experience).
• High proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, and Outlook.
• Ability to apply problem solving techniques.
• Excellent communication skills.
• Effective business writing and note-taking skills.
• Efficient and organized.

Benefits Overview

Weris, Inc. offers a comprehensive benefits package including employer contributed medical, dental, and vision insurance with plan options (available day 1 of employment), Flexible Spending Accounts, Health Savings Accounts, Professional Development Reimbursement, Employer paid Short Term Disability and Basic Life Insurance, 11 Observed Paid Federal Holidays, generous PTO accruals, and an employer matched 401(k) plan.

EEO Statement

Weris, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, pregnancy, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.