Administrative Support Specialist
: Job Details :

Posting Details

Position Information

Job Title Administrative Support Specialist Posting Number S1486P Pay Range

The compensation for this appointment will range from $26.50 to $31.25 hourly and reflects what California Baptist University reasonably expects to pay for this staff appointment. Actual compensation may vary based on the qualifications and experience of the applicant, as well as market conditions. In addition to wages, CBU offers a robust suite of employee benefits.

Position Summary Information

Summary

Responsibilities include, but are not limited to, processing invoices for technology purchases, maintaining department budget and cost center spreadsheets, and coordinating Active Directory account provisioning.

Essential Duties and Responsibilities

Other duties may be assigned.

* Provides clerical and accounting support for the Associate Vice President of Technology.

* Oversees account provisioning and de-provisioning for new and changing staff and faculty.

* Provides technical support for the employment application and talent management software, PeopleAdmin.

* Assists with maintaining accurate Active Directory information.

* Processes student email account changes.

* Assists with Office365 email account administration.

* Manages billing and records for telecommunications services.

* Assists with ordering and auditing telecommunications services.

* Provides support for campus-wide technology procurement process by reviewing invoices for accuracy, submitting invoices for payment in a timely manner and interfacing with staff and vendors to resolve billing inaccuracies.

* Assists with registration and travel arrangements for conferences.

* Assists with maintaining file system for department records.

* Assists with specific projects as assigned.

* Assists with preparation and maintenance of database and spreadsheet files such as financial statements and budgets.

* Coordinates travel and meetings as needed.

* Maintains department office supplies and arranges for equipment maintenance.

Supervisory Responsibilities

This position could be responsible for assigning work and/or giving direction to part-time Student Workers, in order to complete office work assignments.

Other Knowledge Skills and Abilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

* Demonstrated ability and willingness to live and uphold the University's Christ-centered mission and values.

* Attentiveness to detail.

* Skill in the use of personal computers and various software applications.

* A thorough knowledge of business, English and arithmetic; general office methods, procedures and practices.

* Knowledge of general accounting principles.

* Ability to develop and maintain recordkeeping systems and procedures.

* Ability to plan, develop, and coordinate multiple projects.

* Ability to read and write at a level appropriate to the duties of the position.

* Ability to gather data, compile information, and prepare reports.

* Strong interpersonal and communication skills and the ability to work effectively with a diverse faculty, staff and student body.

* Strong organizational skills and detailed oriented.

* Ability to maintain confidentiality.

* Excellent telephone courtesy knowledge and experience.

* Ability to coordinate and organize meetings and/or special events.

* Knowledge of standard budgeting and expenditure control procedures and documentation.

* Knowledge of finance, accounting, budgeting, and cost control procedures.

* Ability to interpret, adapt, and apply guidelines and procedures.

* Ability to create, compose, and edit written materials.

* Ability to resolve customer complaints and concerns.

* Ability to investigate and analyze information and to draw conclusions.

Education and/or Experience

Associate degree (A. A.) or equivalent from two-year college or technical school; three to five years of related experience and/or training; or equivalent combination of education and experience in a fast-paced IT environment.

Posting Detail Information

Open Date Remove from Web Open Until Filled Yes Special Instructions to Applicants Nondiscrimination Statement

State and Federal law permit California Baptist University to discriminate on the basis of religion in order to fulfill its purpose. The University does not discriminate contrary to either State or Federal law.

Quick Link to Posting

Supplemental Questions

Required fields are indicated with an asterisk (*).

* * Are you a Christian?

* Yes

* No

* * Do you attend church regularly?

* Yes

* No

* If no, please explain (required):

(Open Ended Question)

* * Are you both familiar with and not in conflict with the fundamental doctrines and practices of the California Southern Baptist Convention as stated in the Baptist Faith and Message dated June 14, 2000? (Please see above link for more information)

* Yes (I am familiar and not in conflict)

* No (I am in conflict or not familiar)

Applicant Documents

Required Documents

Optional Documents

* Resume

* Cover Letter

* Letter of Reference 1

* Letter of Reference 2

* Other Document

* Other Document 2