Location: Oklahoma City,OK, USA
Job Posting Title
Administrative Technician III
Agency
400 OFFICE OF JUVENILE AFFAIRS
Supervisory Organization
400 District 3
Job Posting End Date (Continuous if Blank)
December 04, 2024
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full time
Job Type
Regular
Compensation
Administrative Technician III
Annual Salary - $30,023.07
Hourly Rate - $14.43
Job Description
Why you'll love it here!
HOPE. COMPASSION. COMMITMENT. The Oklahoma Office of Juvenile Affairs (OJA) strives to provide Oklahoma youth and families the resources and support they need to reach their full potential. Our mission is to collaborate with youth, families, and community partners to create pathways for success through prevention and treatment for all Oklahoma Youth. Check out why we are passionate about juvenile affairs and believe it is the career for you!!!
Oh yeah, did we mention perks? We know that benefits matter and that is why we offer a competitive benefits package for all eligible employees.
* Generous state paid benefit allowance to help cover insurance premiums.
* A wide choice of insurance plans with no pre-existing condition exclusions or limitations.
* Flexible spending accounts for health care expenses and/or dependent care.
* Retirement Savings Plan with a generous match.
* 15 days of vacation and 15 days of sick leave the first year for full time employees.
* 11 paid holidays a year.
* Student Loan repayment options
* Employee discounts with a variety of companies and venders.
* Longevity Bonus for years of service
Basic Purpose
Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties.
Typical Functions
* Maintains a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms and reports.
* Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements.
* Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data.
* Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations.
* Enters and retrieves information using personal computer or other data processing equipment, and receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections.
* Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies.
* Maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers materials and equipment.
* Supervises staff and activities involved in the performance of specialized or technical work, which involves the exercise of independent judgment; develops operational procedures and trains staff.
* Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs.
* Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides transportation or other assistance to clients as required.
Level Descriptor
This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis.
Education and Experience
Education and Experience requirements at this level consist of two years of clerical office experience; or an equivalent combination of education and experience.
Knowledge, Skills, Abilities and Competencies
Knowledge, Skills and Abilities required at this level include knowledge of office methods and procedures; of grammar, punctuation and spelling; of mathematics; of preparing and interpreting charts and graphs; of basic bookkeeping procedures; of inventory techniques; of telephone procedures; of standard business communications; and of current office technologies. Skill is required to operate office machines including computers. Ability is required to follow oral and written instructions; to establish and maintain effective working relationships with others; to establish and maintain filing systems; and to prepare documents, reports, and files for dissemination to external sources.
Special Requirements
Must be able to pass background check and finger prints.
A trial period of 12 months will be required.
Please call the Service Desk at 405-###-#### if you have issues with accessing your Workday account.
For additional information/questions regarding the job posting, benefits and additional career opportunities, please contact Sheryl Liepins at 405.###.#### or ...@oja.ok.gov
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.