Adminstrative Assistant - GEMA
: Job Details :

Discover your full potential. At Tetra Tech, we are collaborating with industry-leading experts for a sustainable future for our world. We combine consulting and engineering with advanced analytics and technology to solve the world's most complex challenges. Our innovation hubs across the globe will enable you to share ideas and best practices while growing your professional network. Wherever you are in your career journey, you will benefit from working with world-class engineers, scientists, and technical specialists.Are you ready to take the next step in your career? Do you want to do meaningful work that improves quality of life? At Tetra Tech, you will work with high-performing teams who are passionate about using their expertise to find solutions to complex problems in water, environment, infrastructure, resource management, energy, and international development.We work to ensure that those affected receive timely assistance, accurate information, and compassionate support.Job Title: Administrative AssistantProject Name: GEMA Disaster ProgramJob Summary:We are seeking a Administrative Assistant for a disaster recovery program for the state of Georgia. The successful candidate is responsible for managing and reconciling all financial transactions made using folio or ghost cards during disaster recovery operations. This role ensures accurate tracking, reporting, and compliance of expenditures, supporting the organization's financial integrity during critical recovery efforts.Key Responsibilities:* Financial Reconciliation and Reporting* Reconcile folio and ghost card transactions related to disaster recovery activities.* Verify all charges align with approved budgets and policies, ensuring accuracy and completeness.* Investigate and resolve discrepancies in transaction records promptly.* Prepare detailed financial reports for senior management, highlighting key trends and insights.* Transaction Management* Monitor and track folio and ghost card usage across disaster recovery teams.* Ensure timely processing of card transactions and settlements to avoid disruptions.* Maintain accurate and up-to-date records of all financial activities.* Compliance and Audit Preparation* Ensure all transactions comply with organizational policies and external regulations.* Assist in audits by providing thorough documentation and explanations of expenditures.* Implement controls to prevent unauthorized or fraudulent transactions.* Collaboration with Stakeholders* Establish and maintain relationships with travel vendors, agencies, airlines, and accommodation providers.* Negotiate contracts and service-level agreements to secure favorable rates and terms.* Work closely with disaster recovery, operations, and HR teams to identify travel requirements.* Compliance and Risk Management* Work closely with disaster recovery teams, finance departments, and vendors to facilitate smooth financial operations.* Communicate with card issuers and vendors to resolve billing issues or disputes.* Provide guidance to recovery teams on appropriate card usage and reconciliation processes.* Process Improvement* Review and recommend improvements to folio/ghost card management processes.* Implement tools and techniques to streamline reconciliation workflows.* Stay updated on industry best practices and integrate them into the organization's processes.* Support During Disaster Events* Serve as the primary contact for folio/ghost card-related issues during disaster recovery operations.* Provide real-time support to teams in the field to ensure uninterrupted financial transactions.* Adapt processes quickly to meet the unique demands of active disaster situations.*

Bachelor's degree in Finance, Accounting, Business Administration, or a related field preferred.* 3+ years of experience in financial reconciliation or accounting, preferably in a fast-paced or disaster recovery environment.* Experience with folio or ghost card systems is highly desirable.* Strong attention to detail and analytical skills.* Proficiency in financial management software and reconciliation tools.* Excellent problem-solving and decision-making abilities.* Strong communication and interpersonal skills.* Ability to work under pressure and manage multiple priorities during high-stress situations.Standard Schedule:* This is a temporary assignment* Monday to Friday* 8am - 5pm (1 hour Lunch)Pay Rate: $20/hourAbout Tetra Tech:Tetra Tech combines the resources of a global, multibillion-dollar company with local, client-focused delivery in more than 470 locations around the world. Our reputation rests on the technical expertise and dedication of our employees-22,000 associates working together to provide smart, scalable solutions for challenging projects. We are proud to be home to leading technical experts in water, environment, infrastructure, resource management, energy, and international development.Tetra Tech is proud to be an Equal Opportunity Employer. Diversity, inclusion, and equity are among Tetra Tech's core values. Throughout our history, the company has prioritized equitable inclusion of all people. All qualified candidates will be considered without regard to race, color, religion, national origin, military or veteran status, gender, age, disabilities, sexual orientation, gender identity, pregnancy and pregnancy-related conditions, genetic information and any other characteristics protected by the law. We invite resumes from all interested parties. Please visit our website at www.tetratech.com to see the array of diverse services and exciting projects we are currently working on.Tetra Tech is a VEVRAA federal contractor, and we request priority referral of veterans for available positions.We thank all applicants for their interest, however, only those candidates selected for interviews will be contacted.To apply, please submit your resume and cover letter on the Careers portion of our website at?www.tetratech.com/careers.Please no phone calls or agencies.* This job description outlines the primary responsibilities and qualifications for the Eligibility Specialist position. It may be subject to change based on the company's needs and priorities. *This position with Tetra Tech is temporary and on an as needed basis and will end.?It is understood that your employment is to be on an at will basis. Neither our stating your salary in annualized terms nor our comments nor representations in any other respects are intended to express or imply that you will be working either for any duration or under a contract of employment.Additional Information* Organization: 105 TDR