Position Type: Administration/Student Assistance CoordinatorDate Posted: 9/13/2024Location: St. Theresa Catholic School - Sugar LandDate Available: Immediate OpeningClosing Date: 10/18/2024Saint Theresa Catholic School - Sugar Land Admissions CoordinatorIntroduction Saint Theresa Catholic School seeks a Full-Time Admissions Coordinator. STCS is a Classical educational institution in the Archdiocese of Galveston-Houston serving Pre-Kindergarten to 8th Grade students. STCS is a 2020 National Blue Ribbon School and a member school of the Institute for Catholic Liberal Education. STCS has also been named by the Cardinal Newman Society as an Honor Roll School and is recognized as an official Theology of the Body campus. Saint Theresa Catholic School is fully committed to furnishing students with an education that combines the wisdom of the classics with a firm foundation in faith and morals. Located in Sugar Land, Texas, Saint Theresa Catholic School's rigorous liberal arts curriculum includes daily instruction in Latin starting in Kindergarten, classes in traditional liturgical chorus three days a week, and lessons in Art and Art History twice a week. In keeping with our mission, we strive to form students who have a genuine love of God and the Church and who are prudent, compassionate, kind, courageous, and generous in their service of one another and to others. Position Summary The overall responsibilities of the Admissions Coordinator are to maintain and promote the School's robust enrollment through organized and effective practices and to plan and run the School's annual Summer Program. This position may occasionally require working weekends and/or after school hours. Personal Characteristics The Admissions Coordinator must be responsive to all constituents and be able to work independently. This includes the following characteristics:
- Be affable and kind, displaying a positive attitude in working with all campus visitors, staff, students, and parents
- Be knowledgeable with respect to current business technology and best practices
- Have strong verbal and written communication skills and excel at interacting with faculty, families, committee chairs, vendors, and the greater community
- Be a self-starter, possess strong time management skills, and the ability to multi-task
- Support, embrace, and instill the habit of excellence and virtue to foster the vision of Saint Theresa Catholic School as an educational institution that finds glory in the true, the beautiful, and the good
- Demonstrate the skills, attitudes, and stable disposition of character to support the richness of our Catholic and Classical identity while fostering the development of mind, body, and spirit in our students, our faculty and staff, and the greater community
Qualifications The Admissions Coordinator must be a person of unquestioned integrity and possess a heart for stewardship and a commitment to Catholic education. Ideal candidates will have experience working in business and/or customer service, and be flexible, patient, and good humored. The qualified candidate should have:
- Bachelor's Degree or equivalent work experience
- The demonstrated ability to develop and maintain working relationships with faculty, students, and families
- Experience working in academic and/or business office
- Strong time management skills and the ability to multi-task
- Experience in graphic design applications (i.e., Canva) is a plus
Specific Accountabilities - Admissions
- Configure, update, and maintain the FACTS SIS database for enrollment and re-enrollment of students and families
- Create, update, and maintain hardcopy academic files of current students and graduates
- Complete all record requests from other schools
- Send student records to high schools
- Prepare all enrollment verification, NCEA Data Bank Summary, Annual Instructional Materials, Annual Federal & State Demographic Reports
- Coordinate and run all Open House events
- Coordinate tours for prospective students and families
- Prepare and distribute packets and materials for all prospective families
- Coordinate interviews with prospective students and families with the Principal and faculty
- Schedule Shadow Days and/or testing for all prospective students
- Score and norm all entrance exams for prospective students
- Coordinate the Griffin Gateway Program for new students
- Coordinate and run the New Family Luncheon
- Coordinate and run the Boo-hoo Yahoo Breakfast for parents of early childhood students
- Pair new families with current families
- Work with Principal and school uniform company
- Working with the Business Manager, update admissions brochure
- Prepare and distribute re-enrollment packets through FACTS SIS
- Be responsive to all current and prospective parents throughout enrollment and re-enrollment process
Specific Accountabilities - Summer Program Working under the supervision of the Principal, the Admissions Coordinator is responsible for the overall operation of the STCS Summer Program held in the month of June.
- Plan and implement program layout including courses, class schedule, needed materials, program brochure, and registration packets.
- Coordinate with Business Manager summer program fee schedule and collection
- Coordinate with Business Manager the purchasing of program materials
- Oversee the daily operation of the program
Additional Duties
- Coordinate the annual School yearbook
- Assist in daily student drop-off and pick-up
- Perform other related tasks as assigned by the Principal
Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility. Equipment Uses standard office equipment such as personal computers, printer, copy and fax machines, and telephone. Disclaimer: The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the position described, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, they are intended only to describe the general nature of the position.