Reports to: Director of Advancement Position Overview: The Advancement Associate plays a critical role in supporting Incarnate Word High School's fundraising, alumnae relations, and donor stewardship efforts. This position is responsible for managing the donor and alumnae database, preparing donor communications, assisting with alumnae engagement activities, overseeing the school shop, pulling fundraising reports, and soliciting donations for signature events. The Advancement Associate ensures smooth operations in the advancement office and helps foster strong relationships with alumnae, donors, and the broader school community. Key Responsibilities:
- Maintain and manage the donor and alumnae database.
- Accurately enter and update donor, alumnae, and gift information, ensuring data integrity and confidentiality.
- Generate reports, queries, and mailing lists to support fundraising and engagement efforts.
- Prepare and send timely thank-you letters, tax receipts, and other acknowledgment communications to donors.
- Coordinate with the Director of Advancement to ensure personalized and meaningful communication with donors.
- Track and document donor interactions and follow-up actions in the database.
- Support alumnae engagement initiatives, including managing alumnae records and communications.
- Collaborate with the Director of Advancement on programs designed to strengthen connections between alumnae and the school.
- Provide logistical and administrative support for fundraising events, alumnae gatherings, and other school-related functions.
- Assist with event planning, including preparing materials, coordinating volunteers, and tracking RSVPs.
- Solicit donations from individuals, businesses, and organizations for signature events such as galas, fundraisers, and other key school functions.
- Manage the day-to-day operations of the school shop, including volunteers, inventory control, sales, and customer service.
- Coordinate with vendors to stock and order school merchandise.
- Ensure the school shop aligns with branding and supports the school's mission.
- Perform other duties as assigned.
Requirements Qualifications:
- A bachelor's degree in business administration, communications, or a related field is required.
- Experience in database management (experience with Little Green Light or a similar CRM).
- Strong organizational skills and attention to detail.
- Excellent written and verbal communication skills.
- Ability to manage multiple projects and deadlines.
- Experience in retail or customer service is a plus, particularly in overseeing a school shop or similar operation.
Working Conditions:
- Full-time position with occasional evening and weekend hours required for events.
- Collaborative office environment that supports teamwork and shared goals.