Salary: See Position DescriptionLocation : Suite 200 Daytona Beach, FLJob Type: Full-TimeJob Number: AAOADepartment: AllOpening Date: 08/22/2024Closing Date: ContinuousMajor Functions NOTE: THIS IS A CONTRACTED POSITION, LOCATED AT THE DAYTONA BEACH INTERNATIONAL AIRPORT. THE SELECTED CANDIDATE(S) WILL BE EMPLOYED THROUGH A THIRD PARTY VENDOR AND INELIGIBLE FOR COUNTY OFFERED BENEFITS.All interested applicants should send interest to Pay Range: $15.00/hr - $18.00/hrPre-Employment RequirementsSelected candidates will need to complete an application for employment, Airport ID application, submit fingerprints and driver's license for a full Criminal History Records Check (CHRC) and driver's license validation. Applicants must successfully pass a drug test and all other background checks. The application and screening process may take between one (1) and three (3) weeks to complete pending the results of background checks and screening.Major FunctionsThe Airport Administration Assistant provides administrative and general clerical support to the Airport Administration Team. The Administration Assistant may be responsible assisting with special projects. Note: Staff work a variety of administrative duties.*This position is posted on a continuous basis and may close without notice.* Illustrative Duties (NOTE: These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them.)
- Initiates purchase orders
- Processes invoices for payment
- Emails correspondence
- Schedules meetings
- Organizes and maintains files
- Research special projects
- Develops procedures and work instructions
- May be asked to train newly hired Administration Office Assistants in daily tasks
- Maintains regular and punctual attendance.
- Performs other duties as assigned by supervisor.
Minimum Requirements
- Must be at least 18 years of age or older, eligible to work in the United States, and possess a high school diploma or equivalent.
- Must pass a criminal history record check and security threat assessment.
- Must pass a drug screening.
- Must possess and maintain a valid Florida driver's license during employment.
- Must have a minimum of six (6) months experience working as an office assistant in a professional office environment.
- Must have intermediate experience using Microsoft Office (Word and Excel)
Having met the minimum qualifications, the preferred candidate will have An Associate's degree with an emphasis in finance, accounting, business administration or the equivalent.
- A minimum of two (2) years' experience working in a professional office environment.
- Intermediate/advanced experience using Microsoft Office (Word, Excel, PowerPoint and Access).
A combination of education and work experience may be substituted for the preferred candidate qualifications. Licenses and Certifications Required
- Ability to obtain and maintain a Security Identification Display Area (SIDA) Badge.
Knowledge, Skills & Abilities Knowledge, Skills and Abilities
- Must have good communication and writing skills
- Skilled in prioritizing and multitasking.
- Able to discern work priorities and practice good time management.
- Skilled in using computers, faxes, office equipment and related software (MS Office).
- Skilled in planning and organizing.
- Able to provide quality customer service for internal and external customers.
- Able to work with frequent interruptions and changes in priorities.
- Able to operate a multi-line telephone system.
- Able to use base station and hand held radio communication devices
- Able to understand all aspects and take ownership of assigned tasks.
Equipment Utilized
- Office Telephone
- Office Equipment: Desktop Computer; Copier (copy/scan/print); binding machine.
- Radio base station, transmitter and receiver
- Hand-held radio communication devices.
ADA Requirements Physical Demands: Ability to talk and hear. Able to lift and carry, push, pull, up to 15 pounds; stand, walk, climb, reach, handle, finger dexterity. Environmental Demands: Extended periods of inside work and occasional outside work. Mental Demands: Ability to read and comprehend reports, safety instructions, memos, and letters. Ability to understand instructions, directions, procedures, memos and reports. Ability to perform basic math and arithmetic. Ability to understand and speak clearly and concisely in English to relay information to other employees and the public. Ability to identify and resolve problems. Ability to analyze data and develop conclusions.Benefits eligible position.