Location: Sweet Briar,VA, USA
Job Details
Level: Entry
Job Location: Sweet Briar College - Sweet Briar, VA
Position Type: Full Time
Education Level: High School Diploma or completed GED
Salary Range: Undisclosed
Travel Percentage: None
Job Shift: Day
Job Category: Admin - Clerical
Alumnae Relations and Development Administrative Assistant
Sweet Briar College is a womens liberal arts institution, located in Central Virginia approximately 12 miles north of Lynchburg and 60 miles south of Charlottesville. Founded in 1901, the Colleges curriculum encompasses a comprehensive baccalaureate program in the arts, sciences and humanities, as well as graduate programs in education. It is one of two womens colleges in the United States offering an ABET-accredited engineering degree. As an Equal Opportunity Employer, Sweet Briar College is committed to enhancing our community and encourages applications from qualified individuals with varied backgrounds, experiences and ideas who would increase the diversity of the College.
Job Title: AR&D Administrative Assistant
Classification: Hourly, Non-exempt
Reports to: Assistant Director of Alumnae Relations
Job Summary: Provide proactive and dedicated administrative support as part of the high-performing team in College's Alumnae Relations and Development Office (AR&D).
Position Type/Expected Work Hours: Monday-Friday, 8:30 a.m. to 5 p.m. with some evening/weekend hours.
Supervisory Responsibilities:
* Student workers, as assigned.
Essential Responsibilities:
* Provide administrative support for department-wide scheduling, meeting preparation and materials distribution, and identifying/tracking action items toward completion.
* Represent AR&D and the College conscientiously by answering the central departmental phone; ensure related messages are received by relevant staff within the department.
* Cordially greet and helpfully interact with visitors and staff.
* Assist with communications and outreach to internal and external audiences, including database updates and list pulls, email distribution, and coordinating mailings/mail merges and shipping.
* Process payment requests (travel reimbursements, invoices, etc.) in a timely and accurate manner.
* Support event management by taking RSVPs, preparing nametags, and coordinating setup and materials, and registration.
* Update and maintain departmental orientation guide to support and facilitate AR&D team member effectiveness.
* Manage availability and orders of essential office supplies.
* Competently interact with a culturally and ethnically diverse population of students, faculty, staff, trustees, and other internal and external constituencies.
* Work cooperatively with other campus departments.
* Perform other duties as assigned.
Work Environment: Indoor office and outdoors across campus in varying types of weather
Physical Demands: Able and willing to move small boxes and other office items up to 35 lbs. Will pick up and deliver materials throughout the campus.
Travel: none
Other duties- This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.
Required Qualifications:
* Associates and/or Bachelor's degree
* One to three years of experience in a professional office environment preferred
* Commitment to collegiality and customer service
* Capacity to multi-task in a fast-paced environment
* Detail-oriented, strong work ethic and positive attitude
* Proficient in MS Word, Excel, PowerPoint and Google platforms and be able to work independently to merge documents, create labels and sort documents and spreadsheets.
* Database/data processing skills
* Experience in gift or payment processing
* Strong written and oral communication skills
* Excellent time management and interpersonal skills