Location: Tonawanda,NY, USA
Title: Billing A/P Specialist
Status: Full-time, Non-Exempt
Compensation: $21.00-$24.00 hourly
What We Are Looking For
We are seeking a detail-oriented and highly organized Billing/AP Specialist to join our finance team. The Billing/AP Specialist will be responsible for generating accurate and timely invoices, recording vendor invoices, and ensuring compliance with company policies and industry regulations. The ideal candidate will have strong numerical skills, excellent attention to detail, and the ability to communicate effectively with both customers and internal stakeholders.
What You Will Do
* Prepare and generate invoices based on sales orders, contracts, and service agreements.
* Verify the accuracy of billing information and ensure compliance with company policies.
* Enter billing data into the accounting system with a high level of accuracy.
* Investigate and resolve discrepancies in billing records.
* Respond to customer inquiries regarding billing issues, discrepancies, or payment-related questions.
* Reconcile billing records with sales orders, contracts, and other relevant documentation.
* Prepare and monitor customer billing files to ensure accurate timely billing
* Work closely with the sales, customer service, and finance teams to gather necessary information for billing/payables.
* Collaborate with colleagues to streamline billing/accounts payable processes and improve efficiency.
* Review, verify, and process invoices for accounts payable, ensuring timely payment of vendor invoices and adherence to company policies.
* Assist with preparation of weekly check run.
* Assist in tracking and managing accounts payable by preparing aging reports and following up past due vendor invoices.
* Collaborate with other departments to resolve any payment, billing, or financial discrepancies, providing clear and effective communication.
* Assist in maintaining and updating accurate records of financial transactions, including filing invoices, receipts, and other relevant documentation.
* Support audits by gathering documentation and information as required.
* Maintain and update accounting software systems, ensuring data is current and accurate
* Identify areas for process improvement in the accounting workflow and contribute ideas for increased efficiency.
* Provide general administrative support to the accounting team as needed.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The statements herein are intended to describe the general nature and level of work performed by employees. They are not to be construed as an exhaustive list of responsibilities, duties, and skills required by personnel so classified. Furthermore, they do not establish an employment contract and are subject to change at the discretion of the Company.
NOCO is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
What You Will Need
* 2 year business degree in finance, accounting, or related field preferred
* 2 years experience in billing, invoicing or a related financial role.
* The ability to work in a fast-paced office environment
* Proficient in using billing software and accounting systems
* Strong data entry and numerical skills
* Excellent written and verbal communication skills.
* Strong attention to detail and accuracy in handling billing records.
* Ability to identify and resolve billing discrepancies or issues.
* Effective time management skills to meet deadlines and handle multiple tasks simultaneously.
* Must be team-oriented and able to fulfill and adapt to the requests of our internal and external customers
* Ability to work efficiently and maximize productivity
* Commitment to integrity and ethical behavior and the proven ability to maintain confidentiality
* Expertise in the following computer programs: MS Excel, Word, PowerPoint, Outlook
* Prolonged periods sitting at a desk and working on a computer
* Must be able to lift up to 10 pounds at times