About the Organization We encourage you to explore our current job openings and learn more about our company culture, values, and the exciting opportunities we offer. If you have any questions or need assistance during the application process, please do not hesitate to reach out to us at ...@drakeus.com. Description Welcome to the Drake companies, the Southwest's leading supplier of cement and aggregate building materials. It is our mission to provide our customers with the highest quality products and services, while maintaining environmental and social responsibility and a strong focus on our most valuable resource, our employees. The Drake companies are growing rapidly and we invite you to explore our site to find out more about us. Responsibilities: Vendor file maintenance:
- Create and maintain vendor files by obtaining W9 information
- Provide credit applications to new vendors, including AZ5000 form (sales tax exemption) and other relevant information to make sure the correctness and completeness of records
- Maintain AZ5000 database and provide updated certificates to vendors on annual basis
Square 9:
- Receive invoices via mail/email, sort and index invoices for Square-9
- Scan invoices into Square-9 system for record keeping and assigning it to respective department for approval
- Send request to managers for invoice approvals via Square9 workflow
Invoice Vouching:
- Vouch invoice accuracy via 3-way matching with PO, and Delivery Receipt/Bill of Lading
- Validate non-PO invoices by securing approval from concerned managers
- Process validated invoices into SAP accounts payable
Payment to Vendors:
- Prepare weekly vendor payments for review/approval by accounting manager
- Run payment/check run approved by manager, and clear paid invoices from SAP
- Update payment information in Square 9
AP Reconciliation:
- Monitor, analyze and reconcile accounts by running aging reports to ensure payments are up to date
- Request for vendor statement and compare with SAP aging report
- Investigate differences, and respond to vendor inquiries
Month-end and Reporting Support:
- Assist accounting manager in month-end closing (ie clearing payments made in SAP)
- Provide supporting documents and invoices requested by auditors
Support for AR and Billing:
- Provide backup support to AR and billing in Drake Aggregates
- Other duties as assigned
Knowledge, Skills & Abilities:
- Associate's degree, vocational or technical area in Accounting Basics
- Two years or more of experience as Accounts Payable Specialist or related area required
- Additional experience can be substituted for education
Benefits:
- Competitive Wages Dependent on Experience
- Medical, Dental, Vision & Life Insurance
- 401k + Company Match
- Paid Time Off and Paid Holidays
- Room for Growth Opportunities
- Health Savings Account
- Positive Work Environment
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Pay RangePosition AP SPECIALIST Req Number ACC-24-00036 Location Scottsdale This position is currently accepting applications.