Architecture Operations Manager & Monograph Expert
: Job Details :

Siegel, formerly Robert Siegel Architects, an award-winning architectural firm based in New York City and Katonah, is known for innovative and future-forward design solutions. The firm focuses on creating buildings that are easy to use and beautiful to look at. With global expertise and a commitment to holistic design, Siegel delivers exceptional projects in various sectors, including student life, public, commercial, and residential.

We believe in the transformative power of space-making, in performance-driven architecture, in innovation through lifelong learning, and in the value of a well-crafted partnership.

Are you a seasoned operations manager with a passion for the business of design? Our award-winning boutique architecture firm seeks an exceptional manager to drive our financial success and operational excellence.

PLEASE NOTE: Experience with Monograph, Deltek, Factor, Productive, Odoo, BQE, or similar industry software platform is a prerequisite to be considered for this role.

About the Role

As our financial operations manager, you'll be the backbone of our practice, ensuring our creative vision is supported by rock-solid financial management and strategic business operations. This role combines the precision of financial stewardship with the dynamism of operational leadership in a creative environment.

Key Responsibilities

Financial Leadership & Strategy:

· Spearhead comprehensive financial management, from daily operations to long-term strategic planning

· Develop and manage project budgets, ensuring optimal resource allocation and profitability

· Create and analyze 6, 12, and 24-month revenue forecasts and staffing projections

· Oversee contract negotiations, fee structures, and client agreements

· Manage accounts receivable/payable, including invoice generation and collection

· Implement robust financial controls and reporting systems

Business Operations:

· Direct all aspects of business operations, including human resources and organizational development

· Design and optimize internal processes to support firm growth and maximize efficiency

· Monitor project staffing and utilization rates to ensure profitability

· Develop and maintain relationships with key stakeholders, including clients, contractors, and vendors

· Lead performance analysis through data collection and metrics evaluation

Required Qualifications:

· Bachelor's degree in finance, business administration, or related field (MBA preferred)

· 3+ years of financial management experience, preferably in professional services or architecture

· Proven track record in business operations and strategic planning

· Strong understanding of project-based financial management

· Excellence in forecasting, budgeting, and financial analysis

· Outstanding negotiation and communication skills

· Experience with industry-standard financial and project management software

What Sets You Apart:

· Previous experience in architecture, design, or professional services firms

· Strong leadership abilities with a strategic mindset

· Analytical thinking combined with creative problem-solving

· Ability to translate financial insights into actionable business strategies

If you're ready to bring financial excellence and operational innovation to a creative environment, we want to hear from you. Join us in building not just beautiful architecture, but a thriving, sustainable practice.

This role reports directly to the principal and is based either in our Katonah, NY office or our Midtown Manhattan office.

To apply, please email your cover letter, resume, and portfolio as PDFs to ...@siegel.design

Benefits

• Competitive salary ($65,000- $110,000 per year)
• 401(k) with employer matching
• Paid Time Off (PTO)
• Continued learning and mentorship program
• Health and medical programs

Siegel is an Equal Opportunity Employer, and is dedicated to hiring a diverse workplace that celebrates an inclusive culture and a sense of belonging. As an equal opportunity employer, we do not discriminate in employment on the basis of race, color, religion, sex (including pregnancy, gender identity, and gender expression), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, retaliation, parental status, military service, or other non-merit factors.

Application Questions:

• Please describe your experience with managing project-based budgeting and how you handle resource allocation when multiple projects have competing demands.
• What methods have you used to forecast staffing needs in relation to project pipelines? Please share a specific example.
• How do you monitor and optimize staff utilization rates? What metrics do you use to measure success?
• What do you see as the unique financial challenges facing architecture firms compared to other professional services businesses?