Salary : $45,843.20 - $55,702.40 Annually Location : Woodland, CA Job Type: Extra Help Job Number: 2024-00191 Department: Assessor/Clerk-Recorder/Elections Division: Assessor Opening Date: 11/06/2024 Closing Date: 11/13/2024 11:59 PM Pacific Max Number of Applicants: 50 Description The County of Yolo Assessor Branch is recruiting to fill one (1) extra help position in the class of Assessor Clerk-Recorder Assistant I. Extra-help employees are temporarily hired to provide coverage for periods of limited duration and are paid on an hourly basis. This assignment is limited to 1000 working hours per year. Special Note Regarding this Recruitment
Qualified applicants are encouraged to apply immediately. This recruitment will close on Wednesday, November 13, 2024, OR when 50 applications are received, whichever occurs first. If 50 applications are received first, this recruitment will close without notice. The extra help list established as a result of this recruitment may be utilized to fill future extra help vacancies in both the Clerk-Recorder and Assessor branches. About the Position The Assessor Clerk-Recorder Assistant provides assistance to the public in the Assessor or Clerk-Recorder Office by accepting, reviewing and issuing documents for legal sufficiency; requests and researches official documents and provides copies; indexes, verifies and prepares documents for archival storage; and determines appropriate fees. The ideal candidate is a strong listener and a problem solver. The candidate possesses bilingual skills, is goal-oriented, and has the ability to multi-task. This individual is also a highly motived and reliable team player with strong interpersonal skills and work ethic. How To Apply Interested applicants are encouraged to submit an online County of Yolo Employment Application, and responses to the supplemental questions at the time of filing. For important and detailed information regarding the application and selection process for this recruitment, please see the APPLICATION AND SELECTION PROCESS section of this job announcement. Essential Functions To view the full Assessor Clerk Recorder Assistant I class/job description, please clickhere. For positions assigned to the Assessor Office Branch, duties may include, but are not limited to, the following:
- Assists in the preparation and maintenance of the assessment roll and property records.
- Examines property statements, forms, records and other assessment material for accuracy and conformance with established procedures.
- Receives, reviews and sorts transfer documents; retrieves files and checks validity of events; compares data for accuracy.
- Provides customers with applicable forms for filing or property documentation.
- Performs research to determine property ownership and discover new businesses.
For positions assigned to the Clerk-Recorder Branch, duties may include:
- Prepares and processes requests for vital records; issues certified copes of official and vital records.
- Reviews microfilm for legibility and completeness; mails out recorded official records.
- Reviews and files oaths for notary publics.
- Reviews, issues and files Fictitious Business Name statements, Department of Fish and Game filings, Power of Attorney forms; registers process servers, Professional Photocopiers, Legal Document Assistants and Unlawful Document Assistant applications; and issues appropriate identification cards.
- Reviews and receives Conflict of Interest Statements.
- Reviews marriage license applications; issues marriage licenses; shall perform marriage ceremonies as a deputy civil marriage commissioner.
Employment StandardsEducation: Equivalent to graduation from high school or possession of a valid G.E.D. certificate; AND Experience: One year of general clerical experience, including providing customer service to the public. License: Some positions in this classification may require incumbents to possess and maintain a valid California driver's license, Class C or higher, to carry out job related duties. Individuals who do not meet this requirement due to a disability may request a reasonable accommodation. To view the full Assessor Clerk Recorder Assistant I class/job description with knowledge and abilities, please clickhere. Application & Selection ProcessApplication Process It is highly recommended that you print this job bulletin for future reference. Your application should highlight all relevant education, training, and experience, and clearly indicate how you meet the minimum qualifications for the position. Application information must be current, concise, and related to the requirements in this job announcement. A resume may be included with your application; however, it will not substitute for the information requested on the application. Incomplete applications will be disqualified. Additional documents may be submitted to the Yolo County Human Resources Department in any one or more of the following ways:
- As an attachment to the online application
- By e-mail to ...@yolocounty.org
- By fax to (530) ###-####
- By hand-delivery to 625 Court Street, Room 101, Woodland, CA 95695. Office hours are Monday through Friday, 8:00 a.m. to 5:00 p.m.
Human Resources is not responsible for the untimely delivery of materials sent via U.S./specialized mail, or County interoffice mail. Selection Procedure The selection process steps may change with or without notice. The following is a tentative schedule of events that will occur as part of the selection process.
- Screen for Minimum Qualifications
- Screening for Best Qualified
- Department Selection Interviews
- Reference Checks
- Conditional Job Offer, pending:
- Pre-Employment Exams
- Drug & Alcohol Screening
- Department of Justice LiveScan
Confirmed Job Offer Estimated Start Date Screening for Best Qualified The supplemental questions are designed to elicit specific information regarding a candidate's experience, education, and training. Responses should be consistent with the information on your application and are subject to verification. If a job included responsibilities applicable to several questions, separate the different functions of the job to answer all the questions completely. Resumes or referral to the application or other questionnaire responses will not be accepted in lieu of completing each question. If you have no experience, write no experience for the appropriate question. Based upon responses to the supplemental questionnaire, the applicant's education, training, and experience will be evaluated to determine those applicants that are best qualified. Contact Information For questions about the position or about employment with the County, please contact Human Resources by e-mail at gov or by phone at (530) ###-####. Equal Employment Opportunity It is the policy of the County of Yolo to provide equal employment opportunity for all qualified persons, regardless of sex, sexual orientation, race, color, ancestry, religious creed, national origin, physical disability (Including HIV and AIDS), mental disability, medical condition (cancer or genetic characteristics/information), age (40 or over), marital status, pregnancy, childbirth and related medical conditions, or any other classification protected by federal, state or local laws or ordinance. The County will comply with all of its obligations under State and Federal laws regarding the provision of reasonable accommodations to applicants. Reasonable testing arrangements may be made to accommodate applicants with disabilities or who are unable to attend a scheduled test due to religious reasons in accordance with the Fair Employment and Housing Act and the Americans with Disabilities Act. Please call the County of Yolo Human Resources Office at (530) ###-#### at least five (5) business days prior to the scheduled test date to request accommodation. Documentation from a medical doctor, rehabilitation counselor, or other qualified professional will be required. Yolo County, a place where YOU belong! The average person spends one third of their life at work. Why not spend that time in an environment where you are seen for who you are, celebrated for the diversity you bring, and valued for your potential to contribute to an innovative and dynamic workforce? Yolo County is committed to creating and sustaining an inclusive and equitable workplace which supports and values our diverse community.Come join us! This is where YOU belong. RETIREMENT Were you hired into a CalPERS or other public agency reciprocal system for the first time on or before January 1, 2013? If so, you most likely have Classic member status. Classic members of CalPERS (or CalPERS reciprocal) agencies who come to work for Yolo County will remain Classic members! Classic member CalPERS retirement formulas are: Misc: 2.5% at 55 Safety: 3.0% at 55 Deputy Sheriff Safety: 3.0% at 50 New member CalPERS retirement formulas (for employees hired into a CalPERS agency for the first time after January 1, 2013) are: Misc: 2% @ 62 Safety: 2.7% @ 57 BENEFITS The County of Yolo offers a generous benefits package including: - Health, Dental, and Vision Insurance - CalPERS Retirement - Deferred Compensation Plans - Flexible Spending Accounts - Employee Assistance Program - Vacation, Sick, and Administrative Leave - Holidays & Floating Holidays - Disability Plans - Social Security & Medicare Benefits for County positions are specific to the bargaining unit of the position. The Salary Resolution (accessible ) identifies the bargaining unit for each County classification. Once you've identified the bargaining unit, you can look up the benefits for a particular position by going to our Benefits Summaries by Bargaining Unit page on our website, by clicking 01 The job bulletin for this class outlines the steps in the application and selection process, and contains all necessary information that an applicant will need to complete and submit a complete application packet. Complete application packets MUST be submitted prior to the closing date. Candidates will not be given additional time to submit additional information. I have read and certify that I understand the application instructions for this position. I understand that all required documents must be submitted by the closing date, and I have reviewed the job bulletin to ensure I understand what is required to submit a complete application packet.
02 I have read the above instructions and understand that my responses to the supplemental questions are required, and my responses will be used to determine the best qualified candidates for this job. I certify that my responses are accurate to the best of my knowledge. I understand that should my name be placed on an eligible list and it is later found that my responses are inaccurate, my name will be immediately removed from the eligible list and I will be deemed ineligible for consideration for employment in this class with Yolo County.
03 Are you a current, regular (permanent or probationary) employee of Yolo County?
04 If you answered Yes to question #3, in the space below please indicate the department in which you are currently employed. 05 Do you possess a high school diploma or a GED?
06 Please describe your customer service experience. Include in your response the title of the position(s) and the types of duties performed. 07 Please describe any other professional experience, knowledge, skills, and/or abilities you possess that you believe make you well qualified for this position. 08 I certify that I am bilingual in the following languages:
- Spanish
- Russian
- Chinese
- Other
- I am not bilingual
09 If you selected Other in supplemental question #8, please indicate the language you are bilingual in here: Required Question