Location: Brockton,MA, USA
Job Description:
Position: Assistant City Auditor - School Department
Location: City Auditor - School Department
Date Opened: October 3, 2024
Date Closed: Until Filled
Position Type: Full Time / Benefited
Salary: $106,917-$116,831
Position Overview:
The Assistant City Auditor for the School Department will serve as the key liaison between the City Auditor's Office and the school department, ensuring compliance with financial standards,
laws, and regulations. This role is crucial for maintaining accurate financial records, overseeing the processing journal entries, overseeing the creation and managing of school funds, and
supporting the fiscal operations of the school department. The position will collaborate closely with school management and city staff to improve systems and streamline processes related to
grants, accounts payable, and overall financial reporting.
Essential Duties and Responsibilities:
Essential Functions:
The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not
exclude them from the position if the work is similar, related, or a logical assignment to the position.
Key Responsibilities:
Account Setup and Management:
* Manage the creation of funds in MUNIS (the district's accounting system) for the school department using UMAS (Uniform Massachusetts Accounting System) guidance.
* Ensure that all newly created accounts are in alignment with the DESE (Department of Elementary and Secondary Education) Chart of Accounts and UMAS Chart of Accounts.
Journal Entries and Compliance:
* Review and manage the processing of journal entries for the school department, ensuring they meet UMAS standards.
* Provide assistance to the school department's fiscal employees and managers regarding grants, accounts payable, and the auditor's office functions.
Grant System Development and Education:
* Collaborate with the city's Quality Tech team to develop a streamlined grant management system to support school employees.
* Educate school staff on processes related to grants and accounts payable by creating and distributing relevant forms and posting them on the city auditor's website.
Schedule 19 Reporting:
* Complete and submit Schedule 19, which shows city-side costs absorbed for school functions, on an annual basis to the school's central office and DESE.
Liaison Role:
* Act as the primary liaison and representative of the City Auditor's Office for the school department, particularly to the School CFO and central staff.
* Serve as the sole point of contact for questions and processes that require adherence to Massachusetts General Laws (MGLs) for both city and DESE standards (Chapter 40, 44, 70, 603).
Training and Professional Development:
* Participate in UMAS training courses and DESE School Business Manager courses to stay current with MGL laws and financial practices related to both city and school financial operations.
Financial Oversight and Risk Management:
* Provide monthly expenditure reports to the School CFO, highlighting statutory categories that are overspent and assisting in the development of risk aversion plans.
Audit Preparation and Support:
* Provide data and reports required by external auditors as it pertains to the school department's finances.
System and Process Development:
* Work with colleagues in the City Auditor's Office to ensure that new systems meet both city and school department needs (e.g., transitioning from single purchase orders to blanket POs).
* Collaborate with the city supervisor of accounts payable to prevent duplicate payments and develop systems that enhance process efficiency.
Accounts Payable and Vendor Management:
* Assist city-side accounts payable staff in cleaning up expired vendors and developing a plan to transfer vendor management knowledge to the school department.
* Work with the Assistant City Auditor to develop and distribute 1099 documentation and vendor entry documentation for the school's accounts payable team.
Requirements:
Preferred Education and Qualifications:
* Bachelor's degree in Accounting, Finance, or a related field.
* Strong understanding of UMAS, MGL, and DESE financial regulations.
* Experience working with financial accounting systems, particularly MUNIS.
* Ability to manage multiple projects and work with various departments.
* Excellent communication and collaboration skills to work effectively with both city and school staff.
Additional Information:
The City of Brockton provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other protected class. The City of Brockton complies with all applicable federal, state and local laws governing nondiscrimination in employment in all locations in which the City operates. This policy applies to all terms and conditions of employment.
As a condition of employment, the City of Brockton will conduct a MA Criminal Offender Record Information (CORI) check once an offer has been accepted.
If you have Diversity or Equal Opportunity questions or need a reasonable accommodation, please contact Eisha George, Manager of Diversity, Equity and Inclusion, at 508-###-####.
Application Instructions:
To be considered for this position, please click the