Assistant Controller
: Job Details :

Position: Assistant Controller

Posting: November 2024 Start date: 6 January 2025

Position No.: FY25-16

Application Deadline: 18 December 2024

Supervision Received: Reports to the Controller

Supervision Exercised: Assist with supervision of various professional, non-professional and student personnel in the Business office.

General Statement of Duties:

Under the direction of the Controller, the Assistant Controller is responsible for providing daily, functional support to ensure that the Academy's official accounting records are properly maintained in accordance with external laws and reporting requirements, internal policies, and generally accepted accounting principles. Primary responsibilities include implementing and maintaining accounting policies and procedures, ensuring the accuracy of the Academy financial records and the production of various financial statements and reports.

Functions include general accounting, grant accounting, purchasing, procurement, accounts payable and receivables, bank logistics and transfers, etc., and other assigned fiscal related services and integrating these services with the operations of the Academy consistent with the laws, rules and regulations of the Commonwealth and the Academy.

Essential Duties and Responsibilities:

Oversees the daily operations of accounting and financial reporting for the Academy; performs daily and monthly accounting and financial reporting tasks for the Academy and component units; assists the Controller in the oversight of all financial reporting to ensure the integrity of financial data.

Assists in the assessment of internal controls for the Academy to include the development and maintenance of updates to the fiscal policy and procedures

Assists the Controller with the preparation and execution of the annual independent financial statement audit for the Academy to include the preparation and review of all supporting documentation and schedules. Assists the Controller with all other audits or reviews that are

Coordinates the preparation of year-end accounting entries, reconciliations, and schedules. Oversees the coordination of and adherence to common closing schedules affecting multiple departments.

Assists in preparation and / or review of complex or highly complicated account reconciliations and / or fiscal reports for internal and external constituents including, but not limited to: a) trial balance, b) MA state 901 Reporting to MMARS or RT/TVs, c) IPEDS, d) Department of Higher Ed (DHE) HEIRs reporting, e) Office of the State Comptroller (OSC) HE-4, and f) various other reporting re the annual financial audit & regulatory

Manages general ledger, chart of accounts, accounting records and reconciliations.

Assists with cash management activities of the

Ensures accuracy of transactions entered into the Commonwealth's MMARS system (MA Management Accounting & Reporting System) for the Oversees the fund activity and reconciliation of the MMARS system to the Academy general ledger; including preparation of the final/annual cash basis reconciliation.

Provides superior service to a diverse community of faculty, staff, students and vendors. Fosters and maintains positive relationships with all to create a safe and welcoming environment to all individuals.

Must embrace the ideals of diversity & equal rights of all by advancing the understanding & appreciation of differences including age, race, gender, ability, religious convictions, socio-economic status, ethnic heritage, or sexual orientation. Accountable for ensuring that affirmative action, equal opportunity, and diversity are integrally tied to all actions and decisions in areas of responsibility.

Performs other related duties and special projects as assigned, including but not limited to, providing direct support and/or participation in activities related to strategic Academy enrollment initiatives and the participation in various campus committees as assigned by the Controller or the VP of Finance.

Special Working Conditions/Physical Requirements:

Night and / or weekend work may be required during peak periods such as the year-end audit; vacation limits required during peak periods.

Minimum Required Qualifications:

Bachelor's degree in Accounting, Finance, or related field required;

Three (3) to five (5) years of significant accounting and / or financial reporting experience, three (3) years of audit experience of public higher education with managerial responsibilities may be substituted.

Extensive working knowledge of and experience with MS Excel and Word, and computerized accounting / general ledger related

Demonstrated success and commitment to exceptional customer

Excellent analytical skills and demonstrated effectiveness dealing with complex processes & systems.

Ability to work effectively with professional, non-professional, student personnel and/or various outside agencies in a professional and friendly manner.

Ability to clearly & effectively express self in written and oral communication.

Ability to function independently with a minimum of supervision, but willingness to receive and respond to direction.

Preferred Qualifications:

Strong experience working with either Ellucian Colleague and / or the MA Management Accounting and Reporting System (MMARS) and other MA state

Experience working in a Commonwealth of MA state entity or MA public institute of higher education.

Master's degree in a related field including Information Technology or a CPA (preferred), CMA, CFA or CGFM Certificate.

Ten (10) or more years of experience managing general accounting and / or financial reporting.

Knowledge of report writing applications.

Salary: $90,000 - $100,000 annually. The Academy offers generous benefits and a competitive salary commensurate with qualifications and experience. This position is exempt under the FLSA.

MMA is a fully accredited, four-year, co-educational state university offering Bachelor and Master of Science degrees that are highly regarded in the worldwide maritime industry and beyond. Located at the west-end of the scenic Cape Cod Canal, MMA is an hour's drive from the thriving urban communities of Boston and Providence and offers easy access to the pristine beaches of Cape Cod and Martha's Vineyard. The Academy offers generous benefits policies and a competitive salary commensurate with qualifications and experience. This position is exempt under FLSA. The Academy is not sponsoring immigration visas at this time.

To apply electronically via email, please attach a cover letter and resume, Employment Application and Affirmative Action form along with contacts for three (3) professional references to ...@maritime.edu Alternatively, application materials may be mailed to Human Resources, Massachusetts Maritime Academy, 101 Academy Drive, Buzzards Bay, MA 02532. Finalists must complete a pre-employment drug screening and background check.

recblid h9oajkhstg4lwlammnd3dwp9uwty7i