Location: Tallahassee,FL, USA
This position is being re-advertised and remain open until filled. Previous applicants are still under review.
Position Vacancy Announcement
We are excited to announce the acceptance of qualified applications for the position of Assistant Director, Human Resources. We are looking for a skilled, personable, and adaptable leader to join the Office of Human Resources leadership team. This position will supervise Employee Relations and Records Management and will report directly to the Assistant Vice President for Human Resources. The Assistant Director will manage two direct reports: an HR Generalist and an HR Coordinator.
Responsibilities
Key responsibilities include:
Establishes and maintains effective working relationships with employees and supervisors at all levels of the organization. This involves communicating with employees and supervisors regarding organizational and job performance concerns and provide guidance and recommendations for issue resolution.
Prepares staff discipline notices, attending discipline meetings, and drafting discipline decision letters, which include separation notices and related documentation. The Assistant Director will present facts and recommendations both verbally and in writing while maintaining strict confidentiality and ensuring accurate records of employee relations cases, including the outcomes of internal findings.
Overseees the University Support Personnel System (USPS) and Administrative Professional (A&P) performance evaluations for supervisors and employees. This includes ensuring timely preparation of monthly reports detailing the USPS probationary evaluations that are due, submitting necessary correspondence to supervisors (such as electronic reviews), preparing non-compliance notifications, and analyzing and reporting metrics to the supervisor regarding completion rates during evaluation rating cycles. Additionally, the Assistant Director will notify the Time and Attendance Unit to assign personal holidays for USPS employees who complete their probationary periods.
Develops and conducts training courses on performance management-related topics throughout the organization.
Oversees the university's drug-testing program and collaborates closely with the FMLA,Workers' Compensation Administrator, or other offices when applicable.
Ensures the human resources components of the employee tuition waiver and reimbursement programs are processed and communicated promptly.
Oversees and partners with the Office of the General Counsel to respond to public records request in a timely manner. Ensures file room locations are organized and documents processed accordingly.
Provides leadership and coaching to immediate direct reports. The Assistant Director will inform the team of all relevant university regulations and internal operating procedures, ensure access to related documents, assess and document the team's compliance with these regulations and procedures, and implement accountability measures for compliance. Regular performance evaluations will be conducted and documented for each direct report in accordance with university regulations and internal operating procedures.
Ensures compliance with university regulations, policies, and procedures, along with federal and state laws. This involves assessing current organizational regulations and policies for their applicability and relevance, ensuring that HR-related regulations and policies remain current, and assisting in the development, revision, and implementation of these regulations, policies, and procedures. The Assistant Director will also maintain awareness of legislative changes that may impact HR business processes in related areas.
Performs other duties as assigned by the immediate supervisor or designee.
Minimum Qualifications
Bachelor's degree in appropriate area of specialization and four years of human resources related experience; or master's degree and two years related human resources experience.
Recommended Competencies
Ability to develop, mentor, and supervise employees;
Four years of supervisory and working experience in employee relations;
Documented experience handling minor and complex employee relations (both disciplinary and non-disciplinary employment) actions to include conflict management and/or resolution experience;
Working knowledge of HRIS systems (Specifically Workday and PeopleSoft);
Ability to maintain high level of confidentiality;
Ability to communicate effectively, verbally and in writing;
Knowledge of principles, practices, and standards of human resource administration;
Ability to identify trends, predict impact of actions on system operations;
Ability to strategically plan and serve as a catalyst for organizational change;
Cultivate a shared vision and motivate others to transfer vision into action; and
Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.
Pay Plan
This is an Administrative and Professional (A&P) position.
Conditions of Employment
Successful candidate is subject to a pre-employment screening which includes a review of criminal records, reference checks and verification of education. An official college transcript, a high school diploma, or other educational documents must be submitted, where applicable, at the time of employment.
Only United States (U.S.) citizens or aliens who have a legal right to work in the U.S. are eligible for employment. Federal law requires proof of your authorization to work in the United States. You will be required to provide proof of your identity and employment eligibility within three (3) days of employment.
Section 110.1128, Florida Statutes, prohibits employment by the State (including re-hire after a break in service) of any male born after October 1, 1962, who failed to register with the Selective Service System, under the provisions of the U.S. Military Selective Service Act, during the person's period of eligibility (ages 18 through 25). Additionally, if currently employed by the State, this law prohibits the promotion of such person. You may be required to provide documentation.
How To Apply
Applicants are required to complete the online application with all applicable information. Applications must include all work history and education details even if attaching a resume. If you are a current FAMU employee, you must apply through Self Service in iRattler. This search is being conducted under Florida law, including the Sunshine law and Public Records law.
Reasonable Accommodation
If you require a reasonable accommodation pursuant to the Americans with Disabilities Amendment Act (ADAA), please contact the Office of Equal Opportunity Programs at (850) ###-#### at least ten (10) days prior to the start of the event. If you are hearing or speech impaired, please contact the University by calling TDD via FRS (800) ###-####.
Equal Opportunity/Access
Florida A&M University (FAMU) is committed, as evident in our policies, principles, and practices, to an educational environment and equal opportunity workplace wherein each member of the University community is free from any form of harassment and discrimination. Therefore, the University prohibits discrimination on the basis of race, religion, color, age, disability, sex, sexual harassment, sexual orientation, gender identity, gender expression, marital status, national origin, genetic information, and veteran status, or any other legally protected group status (including Title IX of the Education Amendments of 1972), in accordance with state and federal laws. Discriminatory conduct in the form of sexual misconduct, including sexual harassment, sexual assault, domestic and dating violence, and stalking, is also prohibited.