Empower Every New Yorker - Without Exception - to Live the Healthiest Life PossibleNYC Health + Hospitals is the largest public health care system in the United States. We provide essential outpatient, inpatient and home-based services to more than one million New Yorkers every year across the city's five boroughs. Our large health system consists of ambulatory centers, acute care centers, post-acute care/long-term care, rehabilitation programs, Home Care, and Correctional Health Services. Our diverse workforce is uniquely focused on empowering New Yorkers, without exception, to live the healthiest life possible.At NYC Health + Hospitals, our mission is to deliver high quality care health services, without exception. Every employee takes a person-centered approach that exemplifies the ICARE values (Integrity, Compassion, Accountability, Respect, and Excellence) through empathic communication and partnerships between all persons.
Job DescriptionSUMMARY OF DUTIES AND RESPONSIBILITIES:General tasks and responsibilities will include: - Support Senior Director and manage departmental tasks when he is away.
- Manage staff of three to register and commit city/other dollars.
- Review and Reconcile capital budgets, pre-encumbrances, encumbrances and expenditures.
- Troubleshoot PS financials errors and provide support on daily basis to OFD.
- Analyze data from queries and produce monthly reports from FMS and PeopleSoft.
- Perform reconciliations between FMS and PeopleSoft.
- Monitor and track encumbrance's registration with NYC Comptroller's office.
- Assist with preparation of final registration documentation and submission to NYC Comptroller's office
- Follow up with NYC Comptroller's and OMB on PO submissions
- Ensure POs registrations requests are logged into the system within a timely fashion.
- Assist the accounting department with the review of COVID related purchase orders, invoices and payroll certification.
- Work with Central office, Site Leaderships on financial reports and analyses.
- Assist with internal workflow review of registration packages, work orders and contracts approvals.
- Review contract change orders for budget sufficiency, and request release of budget contingency as needed.
- Assist Sr. Director with other assignments.
Minimum QualificationsA Masters Degree in Business Administration, Science, Health Care Administration, Engineering or related program from an accredited college or university or a license as a Professional Engineer or registration as an Architect; and,Six years managerial experience in Capital Program or budget work in the construction field, including two years experience in budget administration and management of health care facilities; or,A satisfactory equivalent combination of education, training and experience.Department PreferencesKNOWLEDGEABLE IN: NYC Capital Budget Process Pivot Tables Analyzing data Expert in Microsoft Excel and Access Working knowledge of payments, reimbursements, Accounts Payable, and General LedgerPREFERRED SKILLS: Critical thinker Working knowledge of PeopleSoft, Financial Management System (FMS2, FMS3) Advanced Excel data management skills Writing and communication skillsYEARS OF EXPERIENCE: A bachelor degree in accounting, or a bachelor degree in Finance with an emphasis on accounting Expertise: PeopleSoft Project Costing, Commitment Control. 10+ Years Excellent Knowledge: PeopleSoft Supply Chain, Account Payables, and General Ledger. 5+ Years Basic Knowledge: PeopleSoft Asset Management, PeopleSoft Payroll. Additional Skills: PeopleSoft Customer Contracts, Billing and Account Receivables. A working knowledge of Financial Management System (FMS2, FMS3) is a plus.If applying online, please include your cover letter in the same file attachment with your uploaded resume.NYC Health and Hospitals offers a competitive benefits package that includes:
- Comprehensive Health Benefits for employees hired to work 20+ hrs. per week
- Retirement Savings and Pension Plans
- Loan Forgiveness Programs for eligible employees
- Paid Holidays and Vacation in accordance with employees' Collectively bargained contracts
- College tuition discounts and professional development opportunities
- Multiple employee discounts programs