Salary: $48,500.00 Annually Location : Lake Charles, LA Job Type: Full-Time Job Number: MSUU991#######4 Division: Business Affairs Opening Date: 08/06/2024 Position/Application InformationMcNEESE STATE UNIVERSITY invites qualified applicants to apply for the position of Assistant Director of Purchasing.DEPARTMENT/OFFICE: Purchasing and Property Control POSITION INFORMATION: This is a full-time, 12-month, unclassified position. The appointment begins immediately. POSITION NUMBER: U99125 REPORTING AUTHORITY: Director of Purchasing SUPERVISES: Procurement staff and Property Coordinator SALARY: $48,500 DEADLINE: Review of applications will begin immediately and continue until the position is filled. APPLICATION PROCESS AND MATERIALS: For the application process, applicants MUST complete an electronic application and upload required documents listed below to ensure full consideration:
- Letter of Application
- Resume
- References (name, phone number, and email address of at least three)
- Unofficial Transcripts
*Only completed application packets including all items listed above will be reviewed.TO APPLY FOR THIS VACANCY, click on the APPLY button at the top of advertisement to complete the electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page. *Required application materials WILL NOT be accepted after the deadline, if applicable. Applications may be rejected if incomplete.* ALL JOB OFFERS ARE CONTINGENT UPON THE SUCCESSFUL RESULT OF A CRIMINAL BACKGROUND CHECK AND RECEIPT OF OFFICIAL TRANSCRIPT(S) IF APPLICABLE. IF YOU HAVE QUESTIONS REGARDING THIS POSITION, PLEASE CONTACT THE CHAIR: Kimberly Godare, Director of Purchasing & Property Control at If you have questions regarding this recruitment, please contact the HR Liaison: Kim Dronett at or (337) ###-#### Position Duties/Responsibilities The Assistant Director of Purchasing in the Office of Purchasing & Property Control is responsible for the following:
- Assist in planning, organizing, directing and controlling the work activities of a staff of Procurement Specialists and Property Coordinator
- Exercise second line of supervision over classified/unclassified employees
- Review and assign requisitions for processing
- Process purchase orders and bids
- Serve a Program Administrator for the Procurement Card program and run required reports
- Serve as Property Manager of Fixed Assets and prepare required reports
- Assist in preparing end of year Fixed Asset reports
- Assist with troubleshooting Banner Purchasing and Fixed Asset issues
- Stay current with procurement and property systems, rules, laws, policies, procedures, rules and regulations are adequately explained and properly followed by departments
- Assist in staff selection and training
- Serves on committees as requested by the Administration
- Assist in representing Purchasing in the resolution of problems and controversies, and determines recourse where possible
- Confers with and resolves problems that may arise among Department personnel and/or vendors to provide technical assistance to ensure compliance of all terms and conditions of the contract not resolved by lower level Procurement Specialists
- Assisting in reviewing and submitting insurance claims for Auto, General Liability or Property Insurance claims
- Review Special Event Requests
- Assists the Director of Purchasing in the decision-making process and in maintaining and preparing required reports pertaining to Purchasing, Property, Insurance and Vehicles
Required/Preferred Qualifications Required:
- Bachelor's Degree in Accounting, Business Administration, or a related field with at least two (2) years Purchasing and/or Fixed Asset experience required
- Well organized and attention to detail and accuracy
- Strong communication skills, interpersonal skills, and computer skills
Preferred:
- Bachelor's degree in a field related to the job functions
- At least five years of professional experience related to the job duties
- Proficient in utilizing common technological software such as the Microsoft Office 365 Suite (Word, Excel, PowerPoint, Forms, SharePoint, One Drive, etc.)
- Experience supervising full-time employees, graduate assistants/intern, student workers, and other support personnel
General University information McNeese State University, located in Lake Charles, Louisiana, is a public university and a member of the University of Louisiana System. Under Louisiana law, applications and all supporting materials will become public record. All applicants are expected to submit complete and accurate materials as specified in the position announcement. A background check and an English Proficiency assessment (Faculty Only) will be conducted on selected finalists. We comply with Louisiana Revised Statute 49:1001, et seq, and State of Louisiana Executive Order 98-38, which provides for drug testing of employees, appointees, prospective employees, and prospective appointees. Prospective employees and employees are informed if a drug test is required. McNeese State University is an AA/EEO/ADA employer committed to excellence through diversity and a SAME agency (State as a Model Employer for People with Disabilities) for the State of Louisiana. Persons needing reasonable accommodations as provided by the Americans with Disabilities Act should contact the ADA Coordinator, Krisshunn Youngblood, Office of Inclusive Excellence: Voice: (337) ###-####; TDD/TTY, Hearing Impaired: (337) ###-####; or The Immigration Reform and Control Act of 1986 requires McNeese State University to inform applicants that the University can employ only U.S. citizens and aliens lawfully authorized to work in the U.S. Each new employee is required to present documentation verifying his/her identity and right to accept employment. McNeese participates in E-Verify. Louisiana Revised Statute 42:31- Eligibility requirements for certain unclassified employees -requires any person hired or employed in an unclassified position, whose annual salary or rate of compensation is equal to or exceeds one hundred thousand dollars, provide proof to his public employer that he has been issued a Louisiana driver's license and that all vehicles registered in his name are registered in Louisiana within thirty days of being hired or employed at such salary. Transcripts from Foreign Universities: Prospective faculty submitting transcripts from foreign universities or schools must have the coursework evaluated for equivalency to United States-accredited coursework by a University-approved agency. The prospective faculty member is responsible for the cost of the evaluation. McNeese typically accepts evaluations by World Education Services () or Educational Credential Evaluators, Inc.www.ece.org. McNeese State University offers a wide array of benefits to eligible employees to include: Comprehensive retirement programs through the State of Louisiana or Optional program, Supplemental retirement accounts (403B and 457) pre-tax and roth versions, Health Insurance, Life Insurance, Supplemental Insurance to include Vision, Life, Dental, Cancer, Intensive Care, Short Term Disability and more, Paid holidays, Tuition fee reduction program for eligible employees and dependents, Leave accrual and carryover, and many other on campus perks/discount programs. You may view the current year's Benefits Guide at: