Assistant Director, University Events
: Job Details :

Job CategoryProfessional/AdministrativePosition TitleAssistant Director, University EventsFull Time/Part TimeFull TimeDivisionOffice of the PresidentDepartmentUniversity EventsHiring Wage/Salary Range$64,000-$66,000DeterminationWhen extending an offer, Colgate University considers factors such as (but not limited to) the scope and responsibilities of the position, candidate's work experience, education/training, key skills, internal peer equity, as well as market and organizational considerations.BenefitsCurrent BenefitsColgate University is proud to offer in-depth, competitive benefits that support the health and wellbeing of our employees and their family. The majority of benefits are effective on the date of hire.We pride ourselves on the scope and quality of the benefits offered to our employees. We invite candidates to visit our Benefits page to learn more about our generous benefits package, which includes but is not limited to:Health and Wellness:Comprehensive medical, dental, vision, behavioral health benefits, disability and life insurance, 403 B Retirement with employer core and matching contributions.Paid Time Off:Vacation time (varies based on position classification), sick time, 13.5 holidays including a Winter Recess between Christmas and New Year's and 3 floating holidays.Paid Family Leave:After six months of employment, employees become eligible for up to 12 weeks of paid time off up to 67% of salary to a state maximum for bonding with a newborn, adopted or foster child, caring for a family member with a serious health condition or to help after a family member has been deployed to active military duty abroad.Continuing Education and Professional Development:Employees and their spouse/domestic partner may take up to 2 courses per semester at Colgate, tuition free with a $20 per course registration fee.Funding for work related courses to obtain an undergraduate or graduate degree related to your current position.After 7 years of service in an eligible position an employee's eligible children may be awarded up to half of Colgate's tuition to attend an accredited college, university or trade school of their choice.Along with a generous benefits package, additional perks unique to Colgate University include but are not limited to free on campus parking, free gym membership with discounts for family members, reduced Seven Oaks Golf Course memberships, University Bookstore discount, free library access, 3 free tickets for any regular season athletic home event, access to Colgate owned Bewkes Center and Glendening Boathouse, free access to all cultural events.Department Statement AccountabilitiesLocated in the Office of University Communications and Events and reporting to the Director, University Events, this position is accountable for the overall successful and efficient administration of events for the University. Specific accountabilities include:Event Production – responsible for execution of various levels of events from routine to complex in support of institutional/strategic initiatives.Financial Controls – responsible for building an accurate and thorough budget and adherence to the budget throughout the planning process. Ensure that cost avoidance/saving measures are identified.Branding and content guidance – understand, apply and promote internal client's vision while providing direction on University brand standards.Event closing – provide internal clients with a reconciled budget, scheduling post conference debrief / surveys and generate feedback.Technical CompetenciesNameEvent PlanningDescriptionDemonstrated ability to plan, manage, coordinate or oversee events small and large scale with high visibility requiring a high level of coordination and collaboration.Demonstrated ability to source and negotiate favorable contract terms and service delivery from vendors.Demonstrated ability to communicate both in writing and verbally all aspects of planning events.Demonstrated ability to recognize and resolve problems in a timely manner, using sensitivity, discretion, and political acumen.Ability to accurately disseminate information to internal and external constituents regarding events.NameFinancial ManagementDescriptionDemonstrated ability to prepare and manage department budgets as well as individual event budgets.NameTechnologyDescriptionDemonstrated mastery of relevant key databases and software sufficient to efficiently execute event marketing and logistics.Ability to review and approve error-free copy on the web and for email distributionsNameCustomer ServiceDescriptionDemonstrated ability to answer or otherwise satisfy administrative inquiries to the division/function using exceptional customer service skills.Knowledge sufficient to redirect any special events inquiries to the most appropriate resource.Able to build relationships with multiple constituents and across the university.Demonstrated ability to work cooperatively with campus constituents as well as external constituentsNameVendor ManagementDescriptionDemonstrated skill in vendor selection and contract negotiation techniques.Demonstrated ability to manage vendors and ensure they perform to expectations.NameBrand ManagementDescriptionAble to consistently reflect and represent the Colgate identity in all aspects of events.Able to collaborate with clients and University departments to ensure compliance with policies and standards around brand identity.Behavioral CompetenciesNamePersonal Accountability for ResultsDescriptionTakes responsibility for decisions, performance, and outcomes; behaves in a responsible manner with a positive attitude; shows self-awareness and openness to feedback.NameEffective CommunicationDescriptionDemonstrates effective written and oral communication skills; shares information and seeks input from others; adapts communication to diverse audiences; protects private and confidential information.NameProblem Solving and Decision MakingDescriptionAnalyzes and prioritizes situations to identify and solve problems; generates solutions to improve efficiency and quality; involves others in solving problems and making decisions; factors organizational goals into decisions; makes clear, transparent, and timely decisions.NameChange ManagementDescriptionResponds positively to changing university initiatives and readily adapts behavior to maintain effective performance; understands the long-term direction of the university and can relate this to departmental area; adapts to new methodologies; identifies and acts on areas where change is appropriate.NameLeadership and TeamworkDescriptionApplies skills and knowledge to provide a climate to achieve departmental and organizational success; balances individual and department goals; helps others perform at their best; builds productive relationships to enhance individual and organizational effectiveness; treats others with respect; resolves conflicts among team members.NameCreativity and InnovationDescriptionGenerates, explores, encourages, and implements innovative ways of creating strategic value for the university, division, department, and individual level; critically assesses the effectiveness of new initiatives.NameDiversity and InclusionDescriptionDemonstrates respect for people and their differences; understands the benefits of a diverse workforce; earns the trust and respect of others; includes and welcomes others; works to understand the perspective of others; promotes opportunities to experience diversity within our community.NameSustainabilityDescriptionUnderstands the impact of decision making and personal behavior in achieving the university's commitment to a sustainable and carbon-neutral campus; supports and advances the university's sustainability initiatives; influences others to use sustainable practices.RequirementsProfessional Experience/ QualificationsExcellent interpersonal communication skills and a highly collaborative natureMust be able to work collegiality with a diverse group of constituents on a daily basis.Knowledge and understanding of concepts, principles, and practices of event planning, including event design, vendor relations, organization, branding and production.Demonstrated written and verbal communication skills.Demonstrated ability to apply good judgment and professionalism while multitasking and managing high pressure situations.Demonstrated capability to work collegially with a diverse group of faculty, staff and students on a daily basis.Ability to manage multiple projects with varying deadlines.Demonstrated project management skills.Demonstrated ability to manage budgets.Must be creative, and capable of brainstorming with a team and enthusiastic about event management.Excellent computer skills required and strong knowledge of a variety of software programs, especially Microsoft Word and Excel, are essential. A willingness and desire to learn new database programs and technology is a plus.Knowledge of safety regulations and other federal/state/local laws and regulations preferred.Preferred Qualifications EducationA Bachelor's degree or comparable professional experience is required.Certifications Physical RequirementsAbility to work evening and weekends, as required.Ability to stand for long periods.Ability to lift 30 lbs.Other InformationPosting Detail InformationRequisition Number2024S085PostingTemporaryNoWork Schedule Job Open Date10/29/2024Job Close Date Open Until FilledYesSpecial Instructions Summary EEO StatementThe University recognizes that equal employment opportunity can only be achieved through demonstrated leadership. It is the Policy of the University to recruit, employ, retain, promote, and train employees on the basis of merit, ability, and valid job qualifications without regard to any characteristics protected by applicable local, state or federal laws or Executive Orders.Clery ActCAMPUS CRIME REPORTING AND STATISTICSThe Department of Campus Safety will provide upon request a copy of Colgate's Annual Security and Fire Safety Report. This report includes statistics as reported to the United States Department of Education for the previous three years concerning reported: 1. crimes that occurred on-campus; in certain off-campus buildings or property owned or controlled by Colgate University; and on public property within, or immediately adjacent to and accessible from, the campus and 2. fires that occurred in student housing facilities. The report also includes institutional policies concerning campus security and fire safety, such as policies concerning sexual assault, life safety systems, and other related matters. You may access the report from the Clery Compliance web page at: Printed copies of this report may be obtained upon request from the Department of Campus Safety via e-mail at ...@colgate.edu.Supplemental QuestionsRequired fields are indicated with an asterisk (*).* Are you currently a Colgate employee?YesNo* Have you ever been a Colgate employee?YesNo* Do you have a spouse/domestic partner who currently is, or will be, employed at Colgate University?YesNo* Are you at least 18 years of age?YesNo* Please let us know how you heard about this position.Albany Times UnionBinghamton Press & SunBlackCoachesinSportsCareerbuilders.comCazenovia RepublicanCentralnewyorkhelpwanted.comChronicle of Higher EducationChronicle of PhilanthropyColgate EmployeeColgate WebsiteCoSIDADiverse Issues of Higher EducationHERC (Upstate New York HERC)HigherEdJobs.comIndeed.comInsideHigherEd.comLinkedInMid-York WeeklyNACWAnaviGATENCAA NewsNorwich Evening SunOneida Daily DispatchSherburne NewsStudentaffairs.comSyracuse Post StandardUtica Observer DispatchWaterville TimesWomenLeadersinCollegeSports.comOtherIf you selected Colgate Employee or Other for how you heard about this position, please provide the employee's name or where you heard about/saw the position.(Open Ended Question)Applicant DocumentsRequired DocumentsResumeCover LetterDiversity Statement