Assistant Office Manager
- Pay: $50,000 - $60,000 (depending on experience and skillset)
- Location: 542 Kemmerer Lane, Allentown, PA 18104
- Hours: Monday-Friday, 8:00 a.m. - 5:00 p.m.
- Business: Trimble, and Spectra Precision Dealer
- Benefits:
- Medical/dental/vision insurance
- Simple IRA
- Holidays and PTO
- Wellness Program and EAP
Key qualifications:
- At least two years of previous experience in office management or office administration
- Proficient with using Microsoft Office (Outlook, Word & Excel) and ability to learn other systems as needed
- Excellent communication & organizational skills
- Skills: time management, attention to detail, problem solving, team player
- Experience with most of if not all the following: invoicing, processing payments, check deposits, inventory management, general ledger reports, file maintenance, customer service
SITECH Metro Northeast is part of the worldwide SITECH distribution network, which offers Trimble product and service solutions with construction technology, customized training, data solutions, installation, service, and technical support. These include 2D and 3D grade-control, paving control, site positioning, compact machine solutions, construction asset management, as well as supporting infrastructure and data prep solutions. Reporting to the General Manager, the Assistant Office Manager is responsible for the following tasks:Effective tracking and processing of rental, sales, and service transactions
- Assist with invoicing of all rentals, sales, and service transactions
- Assist with processing of all credit card transactions
- Facilitate processing for all leasing opportunities
- Provide signature documentation and paperwork during yearly inventory audit research
- Assist with processing subscriptions with Trimble
Effective administrative support of Rental and Service departments
- Assist with verifications of Rental and Installation general ledger detail report spreadsheets
- Accurately maintain office files
- Reconcile, Record and Report Service History
Effective delivery of all other administrative support
- Collaborate with H.O. Penn Accounting Department to provide transactional data
- Process check deposits
- Assist General Manager to establish and enforce office policies and procedures for the company
- Track and order office supplies as needed
Effective representation of SITECH and successful back-up for all areas of the organization
- Create and maintain excellent relationships with customers, vendors and all key stakeholders
- Assist and backup other roles of the operation when needed
- Greet customers in a positive, professional manner
- Work in a proactive/safe manner in compliance with all safety practices, policies and training
Qualifications:
- At least two years of previous experience in office management or office administration
- Proficient with using Microsoft Office (Outlook, Word & Excel) and ability to learn other systems as needed
- Excellent communication & organizational skills
- Skills: time management, attention to detail, problem solving, team player
- Experience with most of if not all the following: invoicing, processing payments, check deposits, inventory management, general ledger reports, file maintenance, customer service
Physical Requirements:
- Standing and walking
- Lifting (up to 60lbs.)
- Carrying (up to 50lbs.)
- Push/pull (up to 80lbs.)
- Sitting, rotation, and forward bending (sitting and standing)
- Hand coordination and reaching
- Grip (30lbs. with both hands, 80lbs. with preferred/single hand)
- Foot pedal operation
- Crawling, low work (kneeling), and awkward positioning
- Outdoor work (as required)
Reasonable accommodations made as needed. We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, national origin, ancestry, age, marital status, citizenship, sexual orientation, gender or gender status, disability, genetic information, otherwise qualified disabled or veteran status, or any other protected class as designated by Federal, State and/or local law.