Job Title: Assistant Program Manager (California Jobs First - Hybrid) Reports To: Program Director Department: Special Programs FLSA Status: Exempt Salary: 70,000 - 79,900Term: 24 months (Catalyst and Implementation Phase of CJF Program) Summary The Assistant Program Manager will support the Los Angeles County Collaborative's mission under the California Jobs First program to execute regional economic recovery and transition strategies. Key responsibilities include supporting stakeholder engagements, streamlining outreach initiatives, managing communication channels, assisting in data collection and distribution, grant and contract administration, monitoring performance and compliance, and preparing monthly progress and fiscal reports. The role involves implementing the final regional report, advising on strategic planning for capacity-building, community engagement, research, and recommending project improvement plans. The CJF program focuses on creating quality jobs in eco-friendly industries, enhancing opportunities for disadvantaged communities, and promoting businesses with sustainable and fair practices. Los Angeles County Economic Development Corporation's Culture of Inclusion The Los Angeles County Economic Development Corporation is committed to cultivating and preserving a culture of inclusion and connectedness. Understanding that we, like the population we serve, come from all walks of life and are a stronger organization because of it, the Los Angeles County Economic Development Corporation is committed to a culture that values and prioritizes diversity and free expression within its team. We are proud to be an equal opportunity employer that stays true both to our roots here in Los Angeles County and to our mission by ensuring that anyone, regardless of one's background, origin, orientation, or station in life, and other characteristics that make our employees unique, can find a home at the Los Angeles County Economic Development Corporation with our team. Duties
- Assist in managing and achieving program deliverables.
- Maintain accurate records of program activities, participant progress, and outcomes.
- Aid Sector Investment Coordinators in organizing workshops, seminars, and training sessions.
- Provide administrative support to the Program Director, Program Managers, and Research Analyst.
- Support CJF program initiatives, budgets, staff development, and reporting.
- Assist in convening Steering Committee members, subcommittees, and outsourced vendors.
- Support the Implementation and Catalyst strategies for engaging disinvested communities.
- Contribute to planning efforts, grant applications, and reports for the State of California.
- Assist Sector Coordinators with the LA Collaborative's engagement, technical assistance, and planning activities.
- Host Catalyst and Implementation events in LA County's nine Service Planning Areas (SPAs).
- Host bi-monthly virtual meetings and give periodic presentations for the LA Collaborative.
- Prepare outreach materials and update the project website and email communications.
- Manage updates for CJF public meetings, planning activities, and maintain an events calendar.
Qualifications To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: Associate's degree or Bachelor's degree; or 1-2 years of related experience or training; or an equivalent combination of education and experience. Language Ability: Ability to read, analyze, and interpret general business correspondence. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. In addition, if you are a candidate who is proficient in one or more of LA County's thirteen (13) threshold languages that is a plus, but not a requirement. Math Ability: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. Reasoning Ability: Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft Word, Excel, E-mail, PowerPoint, and Salesforce (or other CRM system). Certificates and Licenses: N/A Supervisory Responsibilities: N/A Competencies: To perform the job successfully, an individual should demonstrate the following competencies:
- Achievement Focus - Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Recognizes and acts on opportunities; Sets and achieves challenging goals; Takes calculated risks to accomplish goals
- Communications - Exhibits good listening and comprehension; Expresses ideas and thoughts in written form; Expresses ideas and thoughts verbally; Keeps others adequately informed; Selects and uses appropriate communication methods
- Job Knowledge - Competent in required job skills and knowledge; Displays understanding of how job relates to others; Exhibits ability to learn and apply new skills; Keeps abreast of current developments; Requires minimal supervision; Uses resources effectively
- Teamwork - Balances team and individual responsibilities; Contributes to building a positive team spirit; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Puts success of team above own interests
- Dependability - Commits to doing the best job possible; Follows instructions, responds to management direction; Keeps commitments; Meets attendance and punctuality guidelines; Responds to requests for service and assistance; Takes responsibility for own actions
- Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
- Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
- Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
- Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
- Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
- Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
- Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
- Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
- Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
Experience: At least 2 years of related experience 2 or more years of grant administrative and reporting experience Experience working across diverse communities and culturally competent Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to sit and use hands to finger, handle, or feel. The employee is frequently required to talk or hear. The employee is occasionally required to stand, walk and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and distance vision. The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.