Assistant Property Manager
: Job Details :

Assistant Property Manager (On-Site) – Medical Office Building

Reports To

Senior Property Manager

Scope of Responsibility and Authority

The Assistant Property Manager is charged with supporting the Senior Property Manager's efforts in the day-to-day implementation of those policies, procedures, and programs that will assure a well-managed, well maintained medical office building building, placing maximum emphasis on positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination and conjunction with the Owner's goals and objectives.

Action Areas:

Operational Management

The Assistant Property Manager is charged with day-to-day operational management of all aspects of the property to assure maintenance of approved quality standards. The Assistant Property Manager shall also prepare, coordinate and insure that all fire, life safety and other safety programs are established and followed.

Property Maintenance

The Assistant Property Manager is charged with the supervision of all maintenance programs relating to the interior and exterior conditions and appearance of the properties.

Tenant Relations

The Assistant Property Manager is responsible, at all times, for a positive and prompt response to requests from building tenants and for the implementation of ongoing contract programs to constantly assess tenant needs and to assure problems are being solved promptly and to the mutual benefit of the tenant and the properties.

Contract Services Administration

The Assistant Property Manager is responsible for supporting the Senior Property Manager in the selection of contract services, vendor negotiation of service agreements and day-to-day monitoring of vendor performance to assure full compliance with standards established within the service agreement.

Planning

The Assistant Property Manager shall assist in the development and administration of the Property Operating Plan and Budget for the properties, subject to the approval of the Senior Property Manager and Owner.

Assistant Property Manager, continued

Statistical Analysis Reporting

The Assistant Property Manager shall be responsible for the collection, analysis and reporting of such statistical data as may be required to provide accurate and current assessment of property management objectives.

Owner Representation and Accounting Relationships

With the Senior Property Manager, the Assistant Property Manager is responsible for ongoing communications with the Owner's Representative of the properties and the appropriate Corporate Controller.

Financial Management

The Assistant Property Manager is jointly responsible for the day-to-day financial management of the properties and maintenance of all necessary financial records and files.

Public Relations

The Assistant Property Manager shall maintain a positive image of himself/herself, the property, the company and the client at all times. The Assistant Property Manager shall strive to attend and participate in outside or in-house activities, meetings, organizations, regulatory agencies, etc., to enhance this image, as approved or directed by the Owner's Representative, the Senior Property Manager, or Senior Management of company.

Training

The Assistant Property Manager shall participate in continuing education programs and in-house meetings and training sessions, as approved or directed by the Senior Property Manager or Senior Management of company. The Assistant Property Manager is responsible for on-the-job training activities for subordinates and trainees, working with the Senior Property Manager and the individuals' Training Advisors to assure proper training programs are being implemented, and to assess the progress of the individual(s) involved.

Personal Development

The Assistant Property Manager is expected to implement, control and become thoroughly conversant with, and be knowledgeable of (but not limited to), the following aspects of Property Management:

Tenant Relations:

§ Contract Service Administration

§ Remodeling / Tenant Improvements

§ Engineering and Preventive Maintenance

§ Accounting, Finance and Budgeting

§ Business Plan or Property Operating Plan

§ Activity Reports

§ Security

§ Emergency Procedures

§ Policy Manual and Administration

§ Partner and Owner Representative Relations

§ Insurance

Assistant Property Manager, continued

§ Operations Sequences

§ Personnel Administration

§ Training

§ Employee Relations

Yardi and Payscan experience required

§ All Applicable Municipal, State, and Federal Codes and Regulations

• Why you want to join our team
• Our company is deeply committed to the success of our clients and to helping our staff members realize professional and personal fulfillment. We strive to attract the best and brightest people by providing an environment that respects the work-life balance, embraces and effectively manages human differences and promotes thought, creativity, and client service. We offer a number of excellent company benefits including medical, dental, vision, disability, life insurance and 401k plans, along with a generous vacation program.
• Please provide salary history and requirements. We thank all who express interest in this opportunity; however, only those with the background and qualifications we are seeking will be considered.