Location: Dalton,GA, USA
About Us
Dalton State College delivers a transformational education experience in a diverse, caring community serving nearly 5,000 students through its two campuses and online programs. A member of the University System of Georgia, we provide access to high-quality bachelor's degrees, associate degrees, and career and teaching certificate programs that are responsive to regional and state needs.
Located about 90 minutes from Atlanta and 30 minutes from Chattanooga, Dalton State is nestled in the foothills of the Appalachian Mountains in northwest Georgia and is surrounded by abundant outdoor recreation opportunities. We attract students from 35 countries and 26 states. More than half of our students are first-generation college students, and more than one-third of our students identify as Hispanic/Latino. Dalton State is Georgia's first federally-designated Hispanic-Serving Institution (HSI); through this designation, we administer a Title V and Title III HSI STEM Grant program that benefit all students.
Our mission and values undergird our commitment to creating a sense of belonging for all students and to ensuring their success. Dalton State was ranked number one in the nation for Student Experience in The Wall Street Journal/College Pulse 2024 Best Colleges in the U.S. rankings. In addition, we are proud to have been recognized in 2020 as one of 79 Great Colleges to Work For by ModernThink.
Job Summary
This position is responsible for supporting and assisting with the management of student records. This role is active in updating Registrar web pages, forms, and overseeing the Academic Catalog.
Minimum Hourly Rate: $23.89/ hr
This job opening is only available for Internal USG employees only.
We offer:
Tuition assistance
$100 Well-being rewards
13 paid holidays
Paid vacation and sick leave
Paid parental leave
Winter break (December Holidays)
Responsibilities
Assists in the development and maintenance of Registrar web pages, forms, course schedules, catalogs, policies and procedures. (20%)
* Updates Registrar web pages on the college website.
* Updates and creates Registrar dynamic forms.
* Creates and edits and prepares college catalog for publishing.
* Assists with the coordination of the class schedule process with academic departments and ensures classes are assigned classrooms each term.
* Assists in building and maintaining courses (DSC/ecampus).
* Ensures policies and procedures are upheld related to student records.
Reviews and evaluates transfer credits. (20%)
* Evaluates transfer student college transcripts.
* Ensures compliance with transfer articulation agreements.
* Maintains transfer equivalency database.
* Maintains GACHECS (GAFutures)
* Maintains GATRACS
Graduation Applications and ceremony (20%)
* Processes graduation applications and performs degreeworks audits.
* Communicates with students and advisors to solve graduation issues.
* Coordinates preparations for graduation ceremonies.
Maintains and updates student records. (15%)
* Processes course substitutions and exceptions.
* Applies credit by exam ie. AP, IB, and CLEP, PLA to student records.
* Applies grade changes.
* Approves and applies Academic Renewals.
Performs a variety of related duties. (20%)
* Assists with classroom assignments using Ad Astra scheduling software.
* Verifies athletic eligibility, working with Athletic Faculty representative.
* Replies to emails.
Performs beginning/mid and end-of-term duties. (5%)
* Assists with error corrections to University System data warehouse submissions.
* Assists with the submission of enrollment and degree reports to the National Student Clearinghouse and aid with error corrections.
Required Qualifications
* Baccalaureate degree in a course of study related to the occupational field required, or an equivalent combination of education and/or work experience.
* More than two years of related experience required.
Knowledge, Skills, & Abilities
* Knowledge of Dalton State College and University System of Georgia policies and procedures.
* Knowledge of related federal policies and related procedures of regulations and laws.
* Knowledge of Customer Relations Management (CRM) student management software system.
* Knowledge of FERPA.
* Knowledge of Athletic eligibility rules and regulations.
* Knowledge of student records management principles.
* Knowledge of college registration processes.
* Knowledge of academic grading and transcripts.
* Knowledge of data analysis and reporting.
* Skill in the operation of computers and job-related software programs.
* Skill in decision making and problem solving.
* Skill in interpersonal relations and in dealing with the public.
* Skill in oral and written communication.
USG Core Values
The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at
Conditions of Employment
Offers of employment are contingent upon completion of a background investigation including a criminal background check demonstrating your eligibility for employment with Dalton State College, as determined by Dalton State College in its sole discretion, confirmation of the credentials and employment history reflected in your application materials and, if applicable, a satisfactory credit check. Applicants may be subject to a pre-employment drug test. Offers are made expressly subject to the applicable federal and state laws, to the statutes, rules and regulations of this institution and to the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG), which are available for your inspection upon request.
Equal Employment Opportunity
Dalton State College is an equal employment, equal access, and equal educational opportunity and affirmative action institution. It is the policy of our institution to recruit, hire, train, promote and educate persons without regard to race, color, national or ethnical origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50). Dalton State College is an Affirmative Action/Equal Opportunity Institution. For questions or more detailed information regarding this policy please contact Dalton State College's Office of Human Resources at 706-###-####. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact the Office of Human Resources at 706-###-####.