Franklin Companies, a local industry-leading firm specializing in developing, constructing, and managing high-quality residential properties is looking for someone to support the Operations, Finance, and Human Resources Functions. The ideal person will have one or more years working in a support role in an administrative role supporting human resources or operations. JOB DUTIES Run reports out of operational and HR systems
- Create internal marketing materials for Operations and HR initiatives
- Update job postings and review resumes received for open positions
- update policies as directed and communicate changes to the field
- Draft letters from dictation
- Create Spreadsheets for Operations
- Tracking Sales Information
- Creating Graphs from Sales or HR data
- Creating ad-hoc reports in various company systems
- Assisting with the WOTC information
- Coordinates Monthly Newsletters and Activities Calendars
- Send out Birthday and Anniversary Recognition
- Send out information to all New Hires
- Administers the Survey Monkey
- Provide general telephone support
- Make updates to websites
- Prepare business correspondence
- Arrange for deliveries and overnight correspondence
- Prepare meeting rooms and great guests, arrange for meals or refreshments
- Run office errands as needed
- Order supplies
- Check Google reviews for various entities
- Other duties as assigned
KNOWLEDGE, SKILLS, AND ABILITIES
- Fluency in English: reading, writing, speaking, and understanding. Bi-lingual in Spanish is a plus.
- Ability to communicate effectively with all levels of management, employees, residents, family members, and outside contacts.
- Strong leadership skills; competent to make appropriate professional decisions and to resolve/manage problems.
- Patience, tact, and cheerful disposition; ability to work in collegial fashion and model teamwork approach.
- Strong integrity with absolute respect for the sensitivity and confidential nature of employee and resident records as well as the company's proprietary information.
- Ability to seek out new methods and willing to incorporate them into existing practices when applicable.
- Prompt, dependable, and able to perform the required duties regularly and predictably.
EDUCATION AND WORK EXPERIENCE
- Proficiency working with Microsoft Office Products (Intermediate Excel experience along with Business Analytics software a plus
- Professional level communication skills (verbal and written
- Proficiency in using office equipment (postage machine, copier, sorting, and collating, etc.
- Able to organize information and report results from multiple inputs
- Able to work with confidential financial and Human Resources information
- Associate or bachelor's degree in business management, related discipline, or high school diploma with commensurate work experience Preferred.
- 1+ years of administrative work in an HR department or supporting an operations team is a plus
- 2+ years' experience using Microsoft Office and Outlook software.
- 1+ years' experience working in multi-level business databases, preferably Yardi or Onesite, and in HR Information Systems.
PHYSICAL REQUIREMENTS The following physical demands are representative of those that must be met to perform the essential functions of this position successfully:
- Sit up to 75% of the workday.
- Stand and/or walk periodically throughout the workday.
- Occasionally push or pull up to 35 pounds unassisted. Must be able to lift up to 25 pounds.
- Occasionally kneel, bend, and reach.
- Must have good manual dexterity for typing and operation of machinery including computers.
- Requires continuous mental and visual attention to diversified operations
Benefits:
- 401(k)
- Dental insurance
- Employee assistance program
- Flexible spending account
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Vision insurance
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
Experience:
- Office Administrative: 1 year (Required)
Language:
Work Location: In person Job Type: Full-timePay: $18.00 - $23.00 per hourExpected hours: 40 per week