Assistant to Managing Director, Family Office
: Job Details :

Our client, a Premiere Global Private equity firm, is looking to hire a top-notch Executive Assistant to work in the Family office. Boutique environment, extremely flexible work schedule, nicest people, support the Managing Director with full day to day administrative support. Any experience to HR, onboarding and or benefits would be a huge plus. This role will involve both professional and personal support with experienced working in fast-paced environments. Aside from fundamental executive assistant responsibilities such as calendaring, scheduling, coordinating international and domestic travel, and preparing meeting materials, this role will be consulting with various financial service professionals. Candidates must have worked in a financial service environment and are able to be proactive and execute daily tasks while simultaneously anticipating executive's needs.

• The salary is up $125 k fully paid co benefits
• 401k match
• PTO

Responsibilities:

• Support high level executive(s) in their daily operations
• Manage calendars, schedules, global travel arrangements in addition to any personal support needed
• Work cross-functionally with internal departments
• Strategically coordinate professional and personal appointments, events and travels, ensuring all information is updated with details
• Responsive outside of working hours and as needed
• Function as the gate keeper to internal and external colleagues and clients
• Managing mass amounts of information (presentation decks, contracts, legal documents, etc.)
• Creating highly detailed itineraries, meeting minutes, research notes, etc.

Required Qualifications:

• Financial service experience is required
• College Degree strongly preferred
• Ability to be flexible and responsive outside of working hours
• Global travel coordination experience
• Comfort in handling both professional and personal assistance
• Works with the utmost confidentiality and discretion
• Excellent written and verbal communication
• Anticipates needs
• Proactive with strong abilities working collaboratively and independently

If you meet the required qualifications and are interested in this role, please apply today.

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