Assistant to the Vice President for GSPAR
: Job Details :

Salary : $54,000.00 AnnuallyLocation : CharlotteJob Type: Full-Time StaffJob Number: 202400070Division: Government Sponsored Programs and ResearchDepartment: Government Sponsored Programs and ResearchOpening Date: 11/26/2024Closing Date: 12/31/2024 11:59 PM EasternResponsibilities This position is funded by non-university funds. The continuation of this position is contingent upon the availability of funding and contract renewal.The Assistant to the Vice President for Government Sponsored Programs and Research (GSPAR) is responsible for coordinating, managing and performing complex and specialized administrative tasks in support of Government Sponsored Programs and Title III programs, including but not limited to maintaining responsibility for the critical organization, prioritization, and scheduling for the Vice President/Executive Director and maintaining continuity of office in his/her absence. Receives, reviews, processes, types, composes and/or submits a variety of documents, including routine and confidential correspondence, requisitions, expense reports, etc. Executes independent decisions within established guidelines and performs a full range of administrative services, including managing a dynamic calendar and scheduling meetings and conference calls. Arranges team meetings, invitations and participates in clerical duties, including copying, and mailing correspondence. Provides proofreading, word processing, and graphics support, as required. Demonstrates sound business ethics, and the use of technical and business vocabulary while applying a detailed knowledge of university operations and organizational procedures. Prioritizes and manages multiple tasks concurrently under aggressive timelines in a dynamic environment. Effectively handles confidential and sensitive information and displays strong logical, analytical, verbal and written communication skills while interfacing with varied constituents and customers. The position reports to the Vice President, Government Sponsored Programs and Research and Executive Director of Title III programs. Qualifications Associate degree in business, secretarial science is required or relevant field experience supplemented by three to five years of secretarial or administrative experience. Previous experience in higher education is preferred. Must demonstrate intermediate to advanced skills with Microsoft Office as well as the ability to type 40 words per minute with accuracy. Excellent oral and written skills are also required. Candidates must demonstrate intermediate to advanced computer skills in Microsoft Office (Word, PowerPoint, Access and Excel). Must be flexible, have a strong customer orientation, and be able to work well in a collaborative team environment. Displays intuitive judgment, knowledge, and ability to relieve executive of administrative details makes independent decisions regarding the planning, organizing, and scheduling of work within established guidelines, and exhibits flexibility and adaptability to changing priorities. Must be organized and have effective time management skills with strong attention to detail and the ability to prioritize multiple tasks with minimal supervision Supplemental Information Finalists for this position are subject to a background check. Employment is contingent upon the successful completion of a background investigation including criminal history and identity check.To apply, please include a cover letter, resume and contact information for three professional supervisory references including the most recent supervisor.We offer a complete benefits package to full-time employees working 30 or more hours per week including health care, dental, vision, retirement, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.Health Insurance PlansThe University offers two PPO Plans, one being a High Deductible Health Plan that are administrated by Healthgram and utilizes the Great West Health (GWH)-Cigna PPO network. A Wellness Premium discount is available to those that participate. A full vision benefit is included. Health insurance coverage becomes effective on the 61st day of employment.Dental InsuranceThe University offers dental coverage through Delta Dental of North Carolina. This coverage takes effect on the first day of the month following 60 days of continuous employment.Life InsuranceThe University provides a group term life insurance policy through The Standard with a value of one times the annual salary. This coverage takes effect on the first day of the month following 60 days of continuous employment.Long-term Disability InsuranceThe University provides each full-time employee with group long-term disability insurance through The Standard. This coverage takes effect on the first day of the month following 60 days of continuous employment.Supplemental PoliciesSupplemental life insurance and short-term disability, accident and cancer policies are available through Colonial and Aflac. Premiums for these individual policies may be paid through payroll deduction.RetirementTo assist faculty and staff to plan for their retirement, Johnson C. Smith University provides a 403 (b) retirement plan utilizing TIAA that allows for supplemental and matching contributions. Enrollment in this plan is not automatic. Employees may elect a percentage towards supplemental contributions immediately. Eligible employees are required to contribute in order to receive the University's match after 1 year of service. The University will match contributions on a dollar for dollar basis up to a maximum of 5% for eligible employees.Sick LeaveFaculty and non-academic personnel accrue one paid day of sick leave for each month of employment the calendar year. Accrued but unused sick leave may be accumulated and carried over from year to year, up to a maximum of 60 days. Sick leave may be taken for the employee's personal illness, medical appointments or the illness of a parent, child or spouse.Vacation LeaveNon-academic personnel earn one paid day of vacation leave for each month of employment during the calendar year. Administrative Officers and Non-academic personnel may accrue a maximum of 20 vacation leave days.Bereavement LeaveNon-academic personnel will be granted up to three days of bereavement leave for the death of an immediate family member.Other Leaves of Absence & HolidaysOther leaves of absence including sabbaticals, leave for military and jury duty, educational and Family/Medical Leave are available for eligible employees. The University is closed in observance of 13 holidays.Tuition RemissionFull-time employees who have completed six months of continuous service are eligible to enroll in a maximum of three semester hours at Johnson C. Smith University and will receive a discount of one-half of the tuition cost. If an employee qualifies for tuition remission, the dependent children of that employee may also receive the tuition discount for up to 18 credit hours. Through the Council of Independent Colleges Consortium employees and their dependents may also be eligible for a full tuition waiver at one of over one hundred participating consortium schools.HealthPlex and Wellness ProgramsThe grant-funded facility is available to all employees during the hours of operation and a coordinator is on duty to train employees to properly operate the equipment and get the most out of their workout routine. The University also sponsors a variety of Wellness programs throughout the year for faculty, staff and students.Employee Assistance ProgramThe Employee Assistance Program (EAP) is designed to help employees and their immediate family members who are troubled by marital, financial, and emotional and substance abuse and other problems. Services provided through the EAP are strictly confidential and free of charge. University EAP services are provided through Atrium Health and The Standard.