ABOUT THE COMPANY:
The company is responsible for processing, coordinating, monitoring, and facilitating the operation of the modernization administrative and project workload. The AVP reports directly to the Vice President of Modernization (VP) and works closely with the VP regarding project coordination, management of the Construction Project Managers and their work assignments, as well as project forecasting for future years. The AVP works in collaboration with the department architect, and other department staff as well as with staff members from the Finance and Procurement Departments to achieve departmental goals. This position is a full-time, onsite (not remote), fully benefited position. Hours of operation are Monday through Friday, 8:00 a.m. – 4:30 p.m. with occasional work outside of normal business hours anticipated. This position requires frequent travel around the City of Worcester to various WHA worksites.
ABOUT THE ROLE:
The Assistant Vice President of Modernization (AVP) is responsible for processing, coordinating, monitoring, and facilitating the operation of the modernization administrative and project workload. The AVP reports directly to the Vice President of Modernization (VP) and works closely with the VP regarding project coordination, management of the Construction Project Managers and their work assignments, as well as project forecasting for future years. The AVP works in collaboration with the department architect, and other department staff as well as with staff members from the Finance and Procurement Departments to achieve departmental goals. This position is a full-time, onsite (not remote), fully benefited position. Hours of operation are Monday through Friday, 8:00 a.m. – 4:30 p.m. with occasional work outside of normal business hours anticipated. This position requires frequent travel around the City of Worcester to various WHA worksites.
RESPONSIBILITIES:
- Administrative coordination, project planning, and reporting.
- Assists in the preparation and monitoring of the HUD Capital Fund Program, Massachusetts Public Housing Formula Fund Program and associated Worcester Housing Authority and Building Futures, Inc. Programs.
- Monitors modernization budgets for assigned projects, and coordinates such with the Finance and Procurement Departments to assure timely payments and budget compliance. This includes grant management processes.
- Reviews all award letters and other correspondence related to award of a contract and provides input, feedback, and communication relative to same. For example, Notice to Proceed (NTP) and Board Memos.
- Maintains accurate records and prepares reports, exhibits, charts, and minor research projects, as requested.
- Helps the Vice President in developing and executing department goals and appropriately managing and coordinating with staff to achieve those goals.
- Maintains internal software databases (Contract Register) and tracking systems (EPIC and CapHUB) to monitor and track department projects through to completion in adherence with project timelines and budgets.
- Monitors and audits the Modernization Department central filing system including the archiving of construction documents, plans, specifications, and job folders.
- Assists the VP in reviewing, selecting, and assigning architecture and engineering firms to projects that align with their strengths.
- Reviews and reports on data to internal management and various funding agencies, as requested, including (but not limited to) change orders, grant applications, and bid documents.
- Attends and/or facilitates meetings in the absence of the VP, as requested. Some of these meetings may be outside of normal business hours.
- Assists in the research and technical preparation of construction and contract documents, including engineering and architectural specifications, and the preparation of bid packages.
- Prepares all required reports, grant fund payment requisitions, and budget revisions, including the Environmental Reviews (PAR 58).and Assessments.
- Assists the VP in maintaining scheduling, workloads, performance management, and time management for department staff.
- Reviews all project close-out duties in collaboration with the Project Managers, VP of Modernization and Finance department.
QUALIFICATIONS:
College degree in business, architecture, or a related field. 10 years of verifiable related experience will be considered.
REQUIRED SKILLS:
- Massachusetts construction supervisor's license is preferred.
- Minimum of three (3) years of experience working in a modernization (or similar) department; experience in government-funded housing modernization or rehabilitation programs preferred.
- Knowledge of EPIC and CapHUB, CIMS/CPS, Intelligrants/AP software systems is preferred.
- Considerable experience with state and federal bidding requirements (Massachusetts Certified Public Procurement Official (MCPPO) certification a plus.
- Understanding of government procurement practices including HUD Handbook 7460.08 Rev 2, MGL c.7. c.30B, c.30/39M, and c.149.
- Working knowledge of state and HUD capital funding regulations.
- Knowledge of HUD Comprehensive Grant Program (HUD Capital Fund Guidebook – 2016 edition).
- Proficiency with accounting/project management tools and systems.
- Ability to prepare and monitor budgets.
- Strong knowledge of building physical systems and building technology; ability to read and understand blueprints, bids, and specifications.
- Exceptional organization skills, attention to detail, and ability to work independently and proactively.
- Strong interpersonal communication skills, both oral and written.
- Proficient computer skills, specifically with Microsoft Office (particularly with Word, Excel, Power Point, Outlook and Teams).
- Possess a valid, insurable driver's license.
- Ability to be relied upon to be available for work.
PAY RANGE AND COMPENSATION PACKAGE:
$70,000- $78,000
EQUAL OPPORTUNITY STATEMENT:
Include a statement on commitment to diversity and inclusivity.